Monitoring, Evaluation, Accountability and Learning Assistant

Background:

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery, and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Position Overview

The MEAL Assistant is part of the M&E department and will work closely with the field-based M&E Officer and CR Officer based in Addis. The position holder will be responsible for ensuring the implementation of robust client feedback channels at their respective locations which may include design and administration of surveys, focus group discussions, proactive and reactive feedback mechanisms. The employee will be accountable for aggregating client feedback, identifying key themes and challenges or opportunities to respond to, and presenting these to the management team for a decision on how to respond. The candidate will also be desirable for recording and monitoring feedback, and for ensuring that the loop is closed, and clients are advised of decisions taken.

Specific Responsibilities:

Monitoring and Evaluation

•  Collect data and routinely monitor project implementation
•  Train staff and local officials in the correct use of digital data collection tools.
•  Ensure data quality of routine monitoring and evaluation data.
• Support local management teams with ad-hoc data requests and analysis
•  Present statistics on monitoring data in clear formats to highlight feedback trends to the program team, as well as synthesize qualitative feedback in ways which provide the detail that the program team will need to design an appropriate response.
• Analyze key themes, challenges, and opportunities for program improvement.
• Support and train enumerators or data collectors as needed.

Feedback Planning and Implementation

•  Collect client feedback through various channels that IRC installs including community meetings, surveys, discussions, phone lines, suggestion boxes, SMS among others
•  Regularly update the excel based Feedback Registry on everyday basis and raise cases including breach of IRC code of conduct, allegations of child abuse or sexual exploitation and other major programmatic complaints
• Receive, record, and classify complaints for attention by the MEAL Officer and refer to the respective sectors.
• Collect response from the program staff on the feedback and communicate back to client
• Facilitate the preparation of CRA logistics before field visits e.g. paper based data collection tools, promotional materials etc.
• Ensure accurate and confidential filing of CRA reporting forms such as client feedback form, Feedback Registry, surveys, interview, minutes from community meetings, reports, datasets among others
• Generate reports on the implementation and use of feedback channels, per sector, including limitations and challenges.

Feedback Monitoring, Reporting, and Response

•  Aggregate and disaggregate client feedback (according to gender, age, status, sector, risk-level and other client appropriate disaggregation).
•  Present statistics on feedback received and feedback content in clear formats to highlight feedback trends to the program team, as well as synthesize qualitative feedback in ways which provide the detail that the program will need to craft an appropriate response.
•  Analyze key themes, challenges, and opportunities for program improvement.

Other

• Provide support to the M&E Office to conduct ongoing monitoring and evaluation activities.
  
• Other duties as assigned by the supervisor to enable and develop IRC programs