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Programme and Administrative Assistant

Nigeria

  • Organization: UNV - United Nations Volunteers
  • Location: Nigeria
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed

Details

Mission and objectives

The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

Context

In line with the outcomes of the UNV Strategic Framework 2022-2025, the UNV Programme has continued to initiate transformative processes for effective partnership and volunteer management. At the country level, UNV Field Units directly engage with partners such as the government and UN Agencies in order to promote volunteerism as a strategic means to implement national development programmes. The UNV Programme works directly with the UN system to propose integrated volunteer solutions that can support the implementation of their mandates and operations.

Task description

Under the direct supervision of the Country Coordinator, the UNV Programme and Administrative Assistant will perform the following functions: • Support to the deployment and management of UN Volunteers  Provide logistics and administrative support to UN host agencies and UN Volunteers in the recruitment and volunteer management processes : • Selection of candidates ·  Support to host entities in the coordination, organisation of candidates’ assessment (e.g. interviews, written tests, desk reviews) ·  Submit all relevant documents related to the selection of candidates to VSC (Volunteer Service Centre at UNV HQ) for their action (e.g. interview reports) • Arrival and onboarding of UN Volunteers ·  Support issuance of residence permits, UNV ID cards and access to eServices for UN Volunteers and their supervisors ·  Conduct administrative briefings, including on the use of ATLAS e-services ·  Arrange mandatory security briefings  Coordinate briefings with host agency and obtain host agency email address for UN Volunteers ·  In close coordination with VSC, confirm UN Volunteers’ entry on duty date and ensure that UN Volunteer’s contracts and beneficiary forms are signed, completed and uploaded onto VMAM  Support the UN Volunteers with procedures on bank accounts, completion of forms related to visas, resident permits, etc.  Support UN Volunteers in the issuance of resident permits/visas, UNV ID cards and all systems such as e-services, VMAM  Conduct and coordinate orientation sessions for newly arrived UN Volunteers including on administrative procedures and volunteer engagement in the country  Facilitate and coordinate the onboarding sessions for newly arrived UN Volunteers with host entities and obtain professional email addresses  Confirm the arrival of UN Volunteers and their dependents to VSC;  Ensure that contracts, beneficiary forms and all related forms are completed, signed and shared with VSC • Support during the assignment  Monitor the contractual status of UN Volunteers and liaise with the host entities on extensions, repatriations. Keep VSC informed  Follow up on the payroll management and collect all relevant information to home visits, MORSS reimbursements, travel claims, etc.  Provide logistics and administrative support in emergency cases such as medical and/or security evacuations under the guidance of the Country Coordinator  Support the UN Volunteers in their end of assignment administrative process, including exit visas, final checklist, Resettlement Allowance payments, etc.  Guide and support UN Volunteers in their request for home visits  Maintain volunteer records updated in UVP  Maintain an updated list of all serving UN Volunteers, with contacts, including their dependents • Volunteer Promotion and Mobilisation  Effective and efficient support to the Country Coordinator and UN partners in advocacy and outreach campaigns  Timely provision of information and data related to volunteer management, UNV field office assets, finance/procurement and administrative inputs required for UNV’s corporate exercises  Support in developing ideas/designs for promoting volunteerism within the country.  Promote online volunteering modality to UN Host Agencies, CSOs and Government Partners.  Support Host Agencies in setting up accounts on the online volunteering platform In close collaboration with the Regional Programme Assistant -Online Volunteering,  Support Host Agencies through the recruitment process for online volunteers.  Support onsite and online volunteer mobilization that increases the total number of volunteers in Nigeria  Effective and efficient support in the Volunteer Management Cycle in cooperation with VSC (talent sources compilation, initial onboarding, monitoring contractual status, logistical arrangements, medical and security evacuations if applicable, end of assignment formalities  Act as a focal point for online volunteers and accreditation of OV service organisations, focusing on supporting Host Entities with developing OV opportunities through advocacy engagements and promoting the concept of OV.  Perform other duties as assigned

This vacancy is now closed.
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