H (no hardship)
Family
Family
Residential location (if applicable)
GS6
Staff Member / Affiliate Type
General Service
Reason
Regular > Regular Assignment
No
2023-01-16-08:00
December 9, 2022
Human Resources Associate
Organizational Setting and Work Relationships
The Human Resources Associate supports the UNHCR's People Strategy and contributes to the implementation of the 2018 independent Human Resources review, which resulted in the establishment of HR strategic priorities and the reconfiguration and transformation of the Division of Human Resources (DHR) from a largely transactional model into a strategic business partner for field operations and senior management. Having the right people in the right place at the right time is at the core of enabling UNHCR to protect and respond to persons of concern. By attracting, retaining and developing a talented, diverse and agile workforce while nurturing a culture of excellence, respect and wellbeing for all, UNHCR¿s Human Resources acts as a strategic partner to the organization, enabling a people-centric culture.
The Human Resources Associate provides support and assistance in the areas of operational support, workforce planning, assignments and talent acquisition, organizational cultural changes, HR policy implementation and duty of care in the area of responsibility (AOR). The incumbent maintains employee confidence and protects the organization and its workforce by keeping human resources information confidential.
The Human Resources Associate is usually supervised by the Associate HR Officer, HR Officer or another HR or admin staff. This position can be located in a Country Operation, Multi-Country Office, Regional Bureau or Headquarters. The Human Resources Associate may supervise General Service staff. The supervisor provides the incumbent with regular guidance. The incumbent works quite independently on regular assignments with an oversight from the supervisor, assisting him/her in personnel administration and other HR related matters.
The incumbent may maintain a direct working relationship with a number of units within the Division of Human Resources (DHR).
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
Human Resources Operational Support:
- Implement HR operational activities to ensure timely provision of HR solutions, prioritizing according to the needs and risks. This may include.
- Administration of recruitment, assignment and separation of local staff in the AOR, in accordance with UN/UNHCR rules and procedures.
- Update of personnel records in the Office, including MSRP entries into HR module where required.
- Assisting with recruitment and other procedures related to affiliate workforce, including MSRP entriesinto MSRP where required
- Contribution to workforce planning activities.
- Provision of a HR customer service-oriented culture that values proactivity, continuous improvement, innovation and high performance.
- Enforce compliance with UNHCR¿s Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions.
Assignments and Talent Acquisition:
- Participate in the recruitment of local staff including the issuance of vacancy notices and arranging for required tests and interviews, and preparation of submissions for the review by the Assignments Committee (AC).
- Assist in organizing outreach campaigns to attract diverse applicants.
- Advice to staff and contribution to an inclusive work environment.
- Build dialog and outreach with the workforce; answer questions, and provide information to staff as to where to go for help or ask questions.
- Track and report on recruitment and assignments activities.
Advise staff members and affiliate workforce on their rights, obligations, benefits and entitlements.
- Be proactive in identifying issues, themes and patterns affecting the workforce¿s health and welfare, including sexual harassment and abuse of authority.
- Assist in the provision of on-boarding, induction, re-integration into the workplace and off-boarding to colleagues.
- Assistance in implementation of HR initiatives that support organizational culture change such as good people management practices, and promoting gender, inclusion and diversity.
Duty of Care:
- Assist in the security and medical evacuations of UNHCR personnel. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
- Administer UNHCR medical insurance plan for locally recruited staff.
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
N / A
Certificates and/or Licenses
Business Administration, Office Management, Human Resources Management
or related field.
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Experience working in Human Resources. Knowledge of general HR policies, processes and systems.
Desirable
Experience in HR information technology systems and tools. Experience working with the United Nations. Experience working in a multi-cultural setting.
Functional Skills
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
*IT-Computer Literacy
HR-Local mass recruitment
HR-Talent Development and Nurturing
HR-Employee Relationship Management
SO-Learning Agility
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
• Experienced in Personal Administration and Workday HR transactions in HQ and field context, encompassing all types of workforce – regular and temporary positions, affiliates, and interns.
• Excellent communication skills to liaise with relevant entities in DHR such as APRS, ATMS, Policy, SHWS, and other relevant HQ Division entities such as DSPR, LAS, etc, to facilitate recruitment, offboarding and onboarding of staff in Regional Bureau for Europe (RBE) and operations in Europe Region, based on geographical coverage.
• Possess excellent client service skills to support and manage expectation of staff in Europe region on HR related matters.
• Proven experience in the overall local recruitment process; well-versed in recruitment and other relevant HR Policies.
• Proven HR experience in the field.
Required languages (expected Overall ability is at least B2 level):
,
French
,
Operational context
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit this link:
https://wwwnc.cdc.gov/travel
Nature of Position:
The Regional Bureau for Europe covers a broad range of countries, including the EU Member States as well as countries in East and South East Europe. Persons of concern to UNHCR in Europe include refugees and asylum-seekers but also stateless and internally displaced populations.
Migration and refugee issues dominate policy and political discourse and they remain polarising issues shaping the political landscape across Europe. EU Member States disagree on how to handle spontaneous arrivals, reception and integration of refugees. While some call for a fairer distribution of refugees and asylum-seekers, others push for tougher border controls.
Under supervision of the HR Officer, the incumbent is expected to:
Provide guidance and advice to HR network in Europe Region and RBE staff, on Personal Administration, based on geographical and RBE Pillar coverage.
Support Workday delivery in Europe region, in tandem with the Regional Workday trainers in Europe.
Support operations under his/her geographical coverage in Europe region, with Workday HR transactions, as required. This encompasses all types of workforces – regular and temporary positions, affiliates, and interns.
Liaise with relevant entities in DHR such as APRS, ATMS, Policy, SHWS, and other relevant HQ Division entities such as DSPR, LAS, etc, to facilitate recruitment, offboarding and onboarding of staff in Regional Bureau for Europe (RBE) and operations in Europe Region, based on geographical coverage.
Client service-oriented support and manage expectation of staff in Europe region on HR related matters.
Act as Secretary to the Regional Assignments Committee; review documentation submitted by managers to ensure compliance with the Recruitment and Assignments Policy; drafting the records of the RAC meetings; maintaining the records of the RAC meetings; monitoring and oversight of local recruitment matters in the region, keeping the RAC and local management informed of the status of vacant positions.
Living and Working Conditions:
Geneva is a HQ duty station offering high standard living conditions with a relatively high cost of living.
There are several things which make Switzerland unique among its European neighbours. Located in the heart of Europe, it is neither part of the EU nor of the EEA. It has a unique environment considering its large international population and its border with France. There are 1.5 million people living in the greater Geneva area and some 232,100 daily commuters coming into the city on working day.
The Swiss Alps are another important aspect of Switzerland's identity, shaping the country's culture in many different ways: from Agriculture to the arts. Art in Switzerland is as diverse as the country itself with an abundance of cultural institutions.
Switzerland's culture is characterized by diversity. With four national languages, some cantons are bilingual or even trilingual.
Sports are very popular thanks to the country's beautiful nature, it's a joy to be active outdoors. Switzerland has countless other leisure activities to offer.
Health insurance is obligatory and it is the responsibility of the individual to ensure they are covered. Staff members and their family members holding a Carte de legitimation or an attestation delivered by the Swiss Federal Department of Foreign Affairs are exempt from this compulsory insurance provided that they are covered by another health insurance scheme (i.e. UNSMIS).
Switzerland is in general a safe place with little violent crime.
Additional Qualifications
Skills
CO-Drafting and Documentation, HR-HR data and people analytics, HR-Vacancy Management
Certifications
Business Administration - Other, Human Resources Management - Other, Office Management - Other
Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Others of Concern, Working with Persons of Concern: Refugees, Working with Persons of Concern: Returned IDPs, Working with Persons of Concern: Returned Refugees, Working with Persons of Concern: Stateless
Competencies
Accountability, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Managing resource, Organizational awareness, Teamwork & collaboration
https://icsc.un.org/Home/SalaryScales
Compendium
This position doesn't require a functional clearance
