Senior Consultant on AIIB Business Continuity Plan

Beijing

Organization: AIIB - Asian Infrastructure Investment Bank
Location: Beijing
Grade: Consultancy - International Consultant - Internationally recruited Contractors Agreement
Occupational Groups:
- Operations and Administrations
- Sustainable Business Development
Closing Date: Closed

Application close date

12/11/2022

1. Project Background

The Asian Infrastructure Investment Bank (AIIB or the Bank) implements a Business Continuity (BC) framework in line with International Standards Organization ISO22301. ISO22301 has been implemented in the Bank as the Directive on Business Continuity revised in February 2022; supported by the BC Handbook v3 published in June 2022; and by v20.1 of the MS Access-based BC Tool user interface with the BC database. A network of Focal Points called SAFENET representing the 30 Business Units of the Bank develop and save their BC Plans through the user interface and these are annually consolidated into the Bank’s BC Plan by the Facilities and Administration Services department (FAS). The BC framework has constantly evolved since 2017 resulting in regular amendments to the process, supported by continuous enhancement of the BC Tool providing greater functionality and simplicity of use for Focal Points, and revision to the Handbook. BC Training is provided with each new version of the BC Tool and the efficacy of the resultant Business Unit BC Plans are exercised and tested annually. To facilitate continuity of business during the Covid-19 restriction period, an interim hub for Bank business was announced in 2022 and the search for suitable facilities in Abu Dhabi, negotiating of leases and fit-out of office spaces was added as a BC task. This task may be extended with the identification of further hubs or offices.

2. Objectives of the Assignment

The objective of the assignment comprises ensuring the continuity of business operations of the Bank during business disruptions affecting the Bank as a whole, or individual Business units, including measures to ensure the timely stabilization, recovery and resumption of operations. Where alternative sites are required to enhance operations outside of the Headquarters, the assignment includes the identification of suitable facilities.

3. Scope of Services

The scope of services required are three-fold as described below: a. Development of the BC Framework: i. Revision of the Directive on BC to formalize new developments in the implementation of BC in the Bank or developments in BC doctrine under ISO 22301. ii. Maintenance of the SAFENET Focal Point group and providing advice and guidance where needed. iii. Continuous enhancement to the functionality of the BC Tool. iv. Revision of the BC Handbook to accompany any changes in the Directive or BC Tool. v. Training of Focal Points when changes are made to the legal framework or the BC Tool, and when new Focal Points are appointed. vi. Responding to audits of BC arrangements. b. Development of the AIIB BC Plan: i. Support to Business Units in developing their BC Plans. ii. Conducting of an annual BC threat, hazard and risk assessment. iii. Conducting of BC exercises and tests to ensure the efficacy of BC Plans. iv. Compilation of Business Unit BC Plans into the formal annual AIIB BC Plan. v. Reporting to the BC Coordinator on all exercises, tests and the status of BC Plans. c. Identification of facilities outside of the Headquarters for ensuring continuity of operations: i. Identification of suitable facilities. ii. Negotiating of leases. iii. Arrangements for fit-out, furnishing and service provision to offices away from Headquarters.

4. Consultancy Output / Deliverables

Due to the fluid nature of developments within the BC environment, the due dates and content of the deliverables are not fixed and can be amended in consultation between the consultant and the BC Coordinator at FAS (Senior Security and Emergency Officer) and the Buildings and Facilities Management Unit at FAS. Deliverables for the consultancy contract are as follows: BC Directive--Revise Directive, Consult with LEG and FAS, Facilitate the approval process Maintain SAFENET--Maintain regular contact with Focal Points, Update membership details Respond to questions and advise where required BC Tool--Maintain and refine as required, Carry over MS Access development skills to FAS BC Handbook--Revise with new functionality developed in 2022 and any new refinements in 2023, Publish Handbook Training--Development and presentation of 6 BC training sessions Audit--Respond to annual audit enquiry, Support to Business Units, On requirement Risk Assessment--Arrange and conduct work session with FAS and RMD, Consolidate risk assessment, Draft assessment in BC Plan format BC Exercise--Develop scenario, Draft plan instruction, Lead Exercise, Draft report BC Test--Develop scenario, Draft plan instruction, Lead Test, Draft report Annual BC Plan--Lead Business Units in final preparation for BC Plan, Consolidate Business Unit plans into Bank BC Plan, Draft introduction to BC Plan with statistics and summary, Facilitate approval process UAE Interim Hub Project: Identify facilities--Travel to location, Visit all suitable facilities, Draft reports and layouts Leases--Negotiate leases with FAS BFM and LEG Fit-out--Plan and facilitate fit-out, furnishings and services required

5. Implementation Arrangement

The consultant will work primarily remotely from home. Travel may be required to new facilities sites or to the Bank’s Headquarters, subject to business needs The consultant will perform the contract tasks under supervision of the Senior Security and Emergency Officer, and under the supervision of the Buildings and Facilities Management Unit at FAS for tasks related to offices away from Headquarters.

6. Support to the Consultant by the Bank

The consultant will provide all telephone, computer, Wi-Fi and office facilities while working from home. The consultant will be granted access to IT systems and any data required to carry out the assigned tasks.

7. Knowledge Transfer and Training

The consultant is to provide all material developed under this contract to the Bank. As part of the general tasks of the contract, the consultant is to gradually mentor and hand over BC responsibilities to the Security and Emergency Officer at FAS by the end of 2023, and to carry over development skills in MS Access to the extent that this officer is able to conduct and refine basic functions of the tool (this does not include training to the level of design and development of relational databases from scratch, or to fundamentally restructure the existing database).