Accountant Treasury and Fixed Assets

Bogor

Organization: CIFOR - Center for International Forestry Research
Location: Bogor
Grade: Mid level - Mid level
Occupational Groups:
- Operations and Administrations
- Accounting (Audit, Controlling)
- Banking and Finance
Closing Date: Closed

Reference number: 2303
Job status: In-progress
Job category: Local Position
Duty station: Bogor, Indonesia
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIFOR-ICRAF is looking for a

Accountant Treasury and Fixed Assets

Overview

The Accountant Treasury and Fixed Assets will maintain fixed assets register and recording fixed assets transactions on timely basis. Perform Fixed Assets and inventory physical check according to CIFOR_ICRAF policy. Controlling Petty cash and bank balance to support operating of organization and mitigate any associated risks within the Treasury function and in addition contribute to the development and implementation of a clear and well-defined Treasury management strategy for CIFOR_ICRAF.

Duties and responsibilities

1.Banks and Relationships

Maintaining the relationship with Bogorapproved banks and INTL FX Agency
Correspond regularly with banks and when necessary to ensure all banking issues are resolved promptly.
Prepare paper works for the opening and closing of bank accounts and corporate credit cards and follow up for necessary approvals in Bogor.
Maintenance of CIFOR bank mandates and ensuring only approved signatories are maintained in the banks.

2.Banking and Cash Flows

Assis in Monitor and maintain bank accounts balances of banks at CIFORand the countries and inform supervisor.
Assist to manage, maintain and ensure that there is adequate balance among banks to meet the daily operations and obligations.
Arrange internal transfers between banks
Review of Bogor & Countries monthly reconciliations for final approval and highlighting any issues and overseeing their resolution.
Consolidation and disbursement of imprest to Countries and project offices.
Prepare bank reconciliation for Bogor Hubs Banks and countries offices ( with no capacity)
Prepare bank reconciliation for CIFOR Germany Office
Preparation ofpaper works for the opening and closing of bank accounts and corporate credit cards and follow up for necessary approvals for CIFOR
Monitor, inform exchange rate
Assist in preparing monthly cash flow
Get exchange rate for beginning and ending balances

3.Electronic Banking

Back up on verifying electronic payments on the various banking platforms forBogor.
Extract the daily reports from the various banking electronic platforms and shared the reports with the relevant stakeholders.
Inform incoming transactions through banks to project account and general account and prepare acknowledgement letter, if required
Record incomings in general ledger

4.Credit Cards Relationships.

Maintenance of AMEX and other corporate credit cards relationships.

5.Petty Cash

Review Petty Cash transactions
Monthly cash counts
Review monthly reconciliations of Petty Cash and other Cash on Hand accounts for final approval.
Do surprise test

6.Internal & External Audits

Assist in preparation and submission of audit schedules and information relating to the Treasury function for Bogor.

7.Fixed Assets and Inventory Management

Maintenance of Fixed Assets Records in the financial system. This includes assets capitalization, transfers, depreciation and disposal.
Assist in Monitor Capital Invested in Fixed Assets & Capital Funds and prepare monthly schedules.
Create of new asset records and preparation of assets analysis reports as and when required.
Calculation the monthly depreciation, monitor accumulated depreciation and assets disposal in the financial system.
Conducting annual fixed assets verification exercise and reconciliations thereof.
Ensure quarterly stock takes, reconciliations and posting of any required adjustments of the inventories is done.
Review Monthly reconciliation of the inventories sub-ledger to the general ledger

8.Capital Expenditures Budget and Capital Fund

Record capital fund movement

9.Team Leadership

Supervise staff directly reporting to you by managing their performance, including setting goals and objectives, coaching, and delivering results
Perform performance evaluation for the team, both mid-year and annually

10.Internal Controls

Implementation of internal control systems that ensure CIFOR_ICRAF attains its objectives, produce accurate and reliable data for decision making.
Ensure compliance to policies and safeguard of CIFOR_ICRAF assets.
Ensure deployment of control activities through implementation of CIFOR_ICRAF policies that establish what is expected and procedures that put policies into action.
Identify and assess changes that could significantly impact the system of internal control in the Centre.
Evaluate and communicate internal control deficiencies in a timely manner to the supervisor.

Education, knowledge and experience

Under graduate master’s degree in a relevant field
Broad knowledge in Auditing, Accounting and Finance
Good Knowledge on the Banking Industry
Understanding of financial markets
Fluent in both Written and Spoken English
Experience with automated financial systems
Knowledge of the integration of financial systems with banking platforms would be desirable.
Experience in donor funded projects and finances
Strong computer skills
Strong negotiating skills
Minimum of 5 years’ experiences in finance function

Personal attributes and competencies

Strong analytical and supervisory skills
Competent in personal organization and priority setting, with the ability to work efficiently under time pressure and manage multiple priorities
Has initiative, capable of working independently, and an effective team player.
Excellent interpersonal and communication skills, with the ability to effectively interact with people in a multi-disciplinary and multi-cultural environment
Strong negotiating skills
Experience working with a wide and diverse network of groups and individuals.
Ability to work with minimum supervision
High level attention to detail
High level of integrity while dealing in cash and bank transactions.
Creativity & Problem Solving

Terms and conditions

Terms and conditions
This is a local position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
The initial appointment will be for 1 (one) year, inclusive of a three-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
The duty station will be in Bogor, Indonesia
To apply, please visit our career site at: https://www.cifor.org/careers and https://www.worldagroforestry.org/working-for-icraf
To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor.org and www.worldagroforestry.org
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.