Executive Assistant-Data Management

Objective of the Programme

To provide support in generating VPDs and AEFI Surveillance related data analysis to support evidence-based analysis for timely sharing of analyzed feedback with GoB and partners.

Description of duties:

Under the guidance of the WHO Team Lead IVD and the direct supervision of Data and Information System Associate-IVD the incumbent will have to perform the activities to support EPI Programme as described below:

• Assist to organize, improve and maintain the data management system (Digital and hard copy) of Vaccine Preventable Disease (VPD) surveillance (AFP, Measles, AES, NT and Active), AEFI, immunization, SIA and different data activities under national EPI Program and any other immunization/ Vaccine deployment assignment related to health emergencies/pandemics.
• Assist technical team in analysis of data and update key performance indicators, produce graphs, charts, map and other forms of data visualization including maintenance of shape files for mapping utilities based on the surveillance data routinely to monitor the disease trends and vaccination coverage for meeting, workshops and Ad-Hoc needs.
• Ensure surveillance specific data entry in computerized databases (customized software); maintain high quality data by regularly reviewing databases for errors and take need-based necessary corrective actions and also provide feedback to the surveillance network to obtain further information on incomplete/ erroneous documents
• Assist to upgrade database using data management tools (MS Access. MS Excel, EPI Info, DHIS2, Opensource platform.) including modification of existing tools in accordance to the program needs and as when required.
• Maintain and update tracking system for erroneous report, missing information, late submission of reports, use log sheet and provide feedback to the surveillance network for corrective action and follow-up on compliance with the field offices.
• Assist technical officer in documentation, review/tracking and follow up activities with field offices on HSS3/GAVI indicators and also assist to design and maintain IVD photo Bank, Hard-to-Reach (HTR) area, High Risk (HR) area, EPI vaccination Centre, EPI Monitoring and Supervision System, Individual Registration system and DHIS2
• Assist to prepare/draft reports, article, bulletins and sitreps and liaison with field office through Project Facilitator for timely submission of online and offline reports; Assist technical team in building capacity of Government and WHO-IVD field staff including staff working in WHO emergency sub office Cox's Bazar
• Provide support to IVD Technical Officer (if required) in analysis related to funding allocation viz a viz utilization (monthly, quarterly and annual), preparation of budget data sheet and proposal.
• Assist technical team in building capacity of Govt. and WHO-IVD field staff including staff working in WHO Emergency Sub office Cox’s Bazar;
• Undertake travel to field offices for pilot study, training, monitoring, evaluation, assessment and data validation/quality assurance.
• Any other task assigned by the supervisor.

Required Qualifications:

Education:

Essential: Bachelor’s degree in information technology / Statistics / Economics or any other relevant field

Desirable: Master’s degree in the relevant field

Experience:

Essential: Minimum 3 years’ experience in data management

Desirable: Working experience in VPDs and AEFI Surveillance data management will be added advantage.

Functional Knowledge and skills

High–level analytical and organizational skills applied to data entry, data management and report writing. Skills in communication and facilitating coordination

Competencies:

• Teamwork
• Respecting and promoting individual and cultural difference
• Communication
• Producing results
• Knowing and managing yourself

Languages:

Excellent writing/reporting and editing skills, communication and presentation skills (in English and Bengali).

Computer Literacy:

• Proficient of using computer application software’s: MS – Office (World, Excel, Power point), ability to produce reports, prepare of correspondence; compose of email, create multi-media presentation.
• Knowledge of Acrobat Reader, ArcGIS Map, MS Access, SQL, Epi-Info, or SPSS or STATA would be desirable

Salary & others benefits:

WHO offers locally competitive packages such as:

• Monthly salary: BDT 72,675.00 (SSA – 5, Step I) (non-negotiable)
• Insurance, Leave and Holidays as per WHO rules.

Additional Information

• This Vacancy Notice may be used to fill similar positions at the same level.
• Only candidates under serious consideration will be contacted.
• A written test and interviews will be used as a form of screening

• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
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• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Any extension of appointment would be subject to programmatic requirements, performance of the incumbent and availability of funds.
• Qualified female candidates are encouraged to apply.