Finance coordinator (M/F) - Ethiopia

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

MdM France has been working in Ethiopia since 1986. The mission has recently significantly grown. Although the Covid19 pandemic was a challenge for the teams and the programming, in 2020 and 2021 it has expended with its current programming in Semera (Afar) and Chinaksen (Oromia) where MdM France leads a consortium with COOPI and MdM Germany, and solid prospects for intervention in connection with the conflict in some parts of the country. The mission has also reshaped after the hand over of its project in Somali region to MdM Germany on May 1st, 2021. In 2023, MdM should start new activities in Tigray, for the first time since the start of the war.

TASKS AND RESPONSIBILITIES:

Under the supervision of the general coordinator and in collaboration with the financial advisor at HQ, you provide leadership and management to ensure programmatic and operational goals of the country mission are met through appropriate financial infrastructure and systems.

Your main responsibilities are the following:

Financial planning, budget and financial management

• Support on strategic direction of the country mission’s funding plan, operating budget and risks management
• Prepare, revise and maintain country mission operating budget and grant proposal budgets per assigned grant portfolio
• Prepare and/or revise grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and headquarters costs
• Effect updating of grant pipelines and monthly projections per assigned grant portfolio and to propose and prepare budget revisions
• Monitor overall budget consumption according to donors’ constraints and update regularly the budget follow-up tool

Treasury and accountancy

• Be responsible for the cash provision and safe management across the different programs
• Assess the needs for the projects for the coming months, compile fund requests from each department to monitor cash flow management and submit it to HQ
• Ensure that payments are made in a timely and secure manner across
• Be responsible for the soft accountancy of all sites for both accounting & donor allocations
• Be responsible for the update and implementation of the cash management protocols
• Coordinate the closure of monthly accountancy
• Be responsible for all bank transactions

Audit, compliance, and reporting

• Be responsible for the production of financial budget (proposal and reports) to donors
• Be responsible for sending financial documents to HQ on a monthly basis
• Develop and/or revise and implement country mission-specific financial procedures and guidelines
• Prepare, organise and supervise audits at field level
• Ensure a harmonized financial organization an accurate documentation of all financial transactions
• Ensure internal financial procedures, systems, policies and controls are applied and complied with throughout the operations
• Prepare financial reports and donor budgets (proposal, interim and final reports) as per donnor’s contracts requirements
• Ensure all MdM’s financial activities including payroll, income and other taxes are compliant with Ethiopian laws

Team management

• Be responsibility of the finance department including the HR sizing
• Be responsible for and/or supervise the overall recruitment and training of the finance department staffs
• Support and provide advice to the finance team and to other departments
• Conduct regular performance appraisals of direct reports
• Train and build capacities of staffs in the department

Coordination, partnership and capacity building

• Coordinate closely with the HR coordinator on all HR matters
• Participate to the monthly grants review meeting, provide financial information to the coordination team
• Organise BFF meeting on a monthly basis
• Ensure the representation of MdM in front of donors
• Liaise with INGO finance directors in-country and actively participate in interagency coordination meetings
• Provide strong oversight and support to MdM local partner / sub-grantee’s activities, including compliance with donor regulations and capacities building
• Provide capacity building to MdM local partner in Ethiopia

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 12 months

Starting date: as soon as possible
Gross monthly salary 2 940 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Teleworking agreement for positions eligible to telework: 110 days/year (2.5 days teleworking on average per week) with a minimum of 1 day per week onsite
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.

Médecins du Monde promotes trainings and internal mobility
Single posting

SKILLS AND EXPERIENCE NEEDED:
Bachelor’s degree in business administration or related courses
Minimum 4 years professional experience in this field (finance management for INGO) with multi-donor budgets
Very strong proficiency in MS World, Excel, PowerPoint
SAGA highly appreciated
Languages : fluent in English is mandatory, French is an asset
You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

Please apply via the following link: http://www.jobs.net/j/JkiekITu?idpartenaire=128