CHIEF OF STAFF
Org. Setting and Reporting
This position is located in the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) in Bamako. Bamako is classified as an “D” hardship duty station and a non-family duty station. Reporting to the Special Representative of the Secretary-General (SRSG), the Chief of Staff (CoS) is responsible for ensuring the integrated and coherent functioning of the Mission across all areas, components and locations. S/he oversees the core mechanisms and processes that enable the integrated delivery of the mission’s mandate, in particular strategic and operational planning, policy coordination, senior-level decision-making and information management.Responsibilities
The CoS is responsible for performing the following duties:
-Ensure the effective direction and integrated management of MINUSMA's activities in line with the SRSG's strategic vision.
-Facilitate the translation of the Mission leadership's policy intent and high-level direction into viable tasks and priorities.
-Periodically review progress and recommend necessary adjustments to enable effective implementation of the Mission's mandate.
-Ensure the establishment of core integrated processes and mechanisms that enable the integrated delivery of the mandate, including through partnership with the UN Country Team.
-Oversee Mission-wide planning processes, ensuring coherence between mandated tasks, component plans/concepts of operations and UN system-wide integrated planning processes (such as Integrated Strategic Frameworks), as required by policies, guidelines and best practices on planning, in particular the Integrated Mission Planning Process (IMPP).
-With the Director of Mission Support, engender a clear understanding across Mission components between substantive priorities and support capacities; Ensure an integrated approach to the results-based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversee the process as it relates to substantive Mission components, in line with the mandate.
-Oversee the internal management of the Mission on behalf of the SRSG, including through the development of necessary policies and procedures, taking into account relevant Headquarters policy and best practices.
-Ensure effective functioning of coherent communications structures and systems and serve as the principal focal point for communication with UN Headquarters in New York.
-Holds the overall management responsibility for the staff working in the immediate office of the Chief of Staff and works closely with the Senior Special Assistant in the office of the SRSG for ensuring that the SRSG receives the required support to carry out his functions. Serves as the focal point for all sensitive personnel and management issues; Interface with the Director of Mission Support on all personnel matters, and oversee senior staff selection processes.
-On behalf of the SRSG, oversees the effective functioning of 5 field offices and acts as the First Reporting officer for the Heads of Field Offices.
-Provides guidance to the Chief of the Conduct and Discipline Team on all matters relating to conduct and discipline issues in respect of all categories of personnel, including related recommendations on disciplinary or administrative actions.
-In close consultation with Mission leadership, facilitate discussions between the Mission and national government on issues related to MINUSMA functions; oversee the Legal Unit and the provision of necessary legal advice to the SRSG as required.
-Oversees the efficient and effective functioning of the Mission's Joint Operations Centre and Joint Mission Analysis Centre.
-Oversees mission-wide coordination of risk management and compliance activities including audit responses through the Risk management and Compliance unit. - Oversees activities related to the delegation of authority as requested by the SRSG.
-Advise the SRSG on protocol matters, supervise and provide guidance on the preparation and coordination of official visits.
Professionalism: Knowledge of the work of intergovernmental bodies, the work of the United Nations and its related bodies concerned with political, economic, social and related matters; Ability to evaluate international political situations in area of assignment; Ability to manage and coordinate many different levels and participants in operations in both the field and UN common system; Broad substantive knowledge of post conflict challenges and peacekeeping operations; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
Creativity: Actively seeks to improve programmes or services; Offers new and different options to solve problems or meet client needs; Promotes and persuades others to consider new ideas; Takes calculated risks on new and unusual ideas; Thinks "outside the box"; Takes an interest in new ideas and new ways of doing things; Is not bound by current thinking or traditional approaches.
Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities
Advanced University Degree (Master’s degree or equivalent) in one of the following disciplines: international relations, political science, business administration, public administration, management, law, military studies, or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
At least fifteen years of progressively responsible experience in such areas as: political, social, civil, military or legal affairs; public or business administration; or management is required.
A proven track record of leadership and management in multicultural settings, is required.
Senior management experience in the UN common system, including the UN Secretariat or its field missions and/or UN Agencies, Funds and Programmes, is required.
Experience coordinating inter-agency and operational planning and analysis is required.
Experience ensuring compliance with UN administrative procedures is required.
Experience in coordinating interdisciplinary teams in several geographic locations is desirable.
Field experience in Africa is desirable.
English and French are the official working languages of the United Nations. For this post, fluency in spoken and written English and French is required.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
The appointment or assignment and renewal thereofare subject to the availability of the post or funds, budgetary approval or extension of the mandate.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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