INTERN - PROGRAMME ADMINISTRATIVE SUPPORT [Temporary]
Org. Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all (www.unhabitat.org).Together with governments, the agency is responsible for promoting and consolidating collaboration with all partners, including local authorities and private and non-governmental organizations in implementing the Sustainable Development Goals (SDGs).
UN-Habitat leads the Global Water Operators’ Partnerships Alliance (GWOPA), which helps water and sanitation operators help one another. GWOPA is an international network created in 2009 to support operators through Water Operator Partnerships (WOPs) – not-for-profit peer support partnerships between water and sanitation operators to enhance their capacity and performance and provide better service to more people in support of the SDGs. The Government of Germany currently hosts the GWOPA Secretariat. The intern will be under the direct supervision of the UN-Habitat, Bonn, Germany ,Global Solutions Division / Urban Practices Branch / Urban Basic Services Section / Global Water Operators’ Partnerships Alliance (GWOPA), Administrative Assistant.
The United Nations Human Settlements Programme (UN-Habitat) Bonn, Germany, Global Solutions Division / Urban Practices Branch / Urban Basic Services Section / Global Water Operators’ Partnerships Alliance (GWOPA) Programme internship is for six (6) months.
In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship. The work hours during the internship shall be determined based on individual discussion between the intern and the supervisor(s) taking into consideration the minimum requirements of the Organization and the time difference between the hosting office and the location of the intern.
The Internship is UNPAID and full-time.
Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.
Daily responsibilities will depend on the individual's background, the intern's assigned office as well as the internship period.
Under the overall guidance of the Officer in Charge of the UN-Habitat Global Water Operators’ Partnership Alliance (GWOPA) and the direct supervision of the Administrative Assistant, the intern will:
- Provide logistical and administrative support and perform any other functions and tasks required by the nature of the project's activities.
- Support in procedures for the recruitment and contract extensions of consultants, including but not only to preparation of Terms of Reference, assisting in the preparation of notes/reports, prepare written responses to queries concerning HR-related matters.
- Perform the full range of office management and administrative support functions; typically provide direct assistance to a senior officer or staff members, like filing process and expense reports.
- Set up and maintains reference files/records (electronic and paper). Research a range of HR-related issues and assist in preparing notes/reports.
- Assist in preparing the necessary documentation for distribution to various offices, departments, and overseas offices.
- Perform other duties within and outside the work unit related to staff assistance as requested, in line with the intern's experience.
- Support project work, including preparing and processing Agreements of Cooperation and payment requests.
- Prepare tips and materials for IT skills to brush up on the team members' PC knowledge.
- Support GWOPA's digital workplace improvements such as SharePoint, Teams, Online Induction manual, and SOPs. Allow people to access the right content quickly.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors' language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Applicants must at the time of application meet one of the following requirements:
a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
c. Have graduated with Bachelor's degree, Masters, PhD or equivalent
Be computer literate in standard software applications (Microsoft Office).
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Preferred areas of studies:
Business Administration, Public Administration, Law, Project Management, Accounting, or other related fields.
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Field of study or previous experience closely related to this internship is desirable.
Ability to keep work organized, overview tasks, engagements, meetings and prioritize tasks is required.
English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in oral and written English is required. Knowledge of French or Spanish is desirable.Assessment
Potential candidates will be contacted by hiring manager directly for further consideration.Special Notice
Your application for this internship must include:
1. A completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.
The Cover Note must include:
- Title of the degree you are currently pursuing
- Graduation Date
- IT skills and programmes you are proficient in
- Explain why you are the best candidate for this specific internship
Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).
2. Proof of enrollment from current University (if not graduated).
3. A copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.
“In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship".
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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