Country

Cambodia

Type

Full Time

Program (Division)

Country Programs - Cambodia

Additional Location Description

Phnom Penh

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

CHAI Cambodia is seeking an Admin, Logistic and Finance Assistant to provide support for administration, logistics, accounting, and finance. Fluency in the Khmer language is required. 

Administration and Logistics Support

• Coordinate and manage logistics for routine staff meetings (including biweekly all staff meetings and staff training sessions)
• Assist and support program staff for planning meetings, trainings and workshops and scheduling rooms
• Assist CHAI visitors and new staff relocating to Cambodia through regular and clear communication on visa needs, arranging hotels and airport transports and other ad hoc support
• Arrange welcome and farewell events for staff joining / leaving CHAI Cambodia
• Coordinate with staff and local IT provider for setting up computers or addressing other IT issues with laptops or printers, and other IT related requested
• Monitor and keep track and regularly check office inventories, assets, and suppliers
• Coordinate and support program team on procurement process. For example, contracting translation or interpretation services with supplier or other procurements process
• Managing the office supplies and stationaries
• Assist and monitor of daily office operation
• Other operational tasks as needed 

Accounting Support

• Prepare financial documents (e.g. payment vouchers) for office supplies and other suppliers of direct payment
• Follow up with suppliers for original invoices and/or receipts
• File and organize finance documents (e.g. monthly vouchers, etc) including making photocopies, scanning, printing, and stamp finance document (soft and hard copies) such as contracts, vouchers, and other supporting documentation
• Support monthly, yearly closing and annual audit by reviewing monthly vouchers and ensuring all supporting documents are properly completed and stored
• Other accounting tasks as needed

Finance Support

• Support finalization of contracts, including printing, coordinating signing and scanning
• File contract agreements like Donation Letter, Independent Contractor, MOA, and other contracts
• Assist Finance Manager to keep the contract list up to date
• Support the Finance Manager to follow up with Program team to get the donation report from partners

• University degree in Business Administration, Accountant and Finance or equivalent
• 1-2 years’ experience in similar role
• Experience working in fast- paced multi-cultural environment
• Communication skills in English and Khmer language, including oral and written
• Positive attitude and willingness to help the teams
• Ability to use MS Office, Microsoft Outlook, internet
• Experience managing multiple workstreams and priorities
• Attention to detail

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