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Grant Management Analyst

Geneva

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Geneva
  • Grade: Junior level - P-2, International Professional - Internationally recruited position
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Grant writing
  • Closing Date: Closed

Background Information - Job-specific

UNOPS has hosted the Stop Tuberculosis Partnership Secretariat (STP) since 2015, in Geneva, Switzerland. The vision of the Stop TB Partnership is to realize the goal of elimination of Tuberculosis (TB) as a public health problem and, ultimately, to acquire a world free of TB by ensuring that every person with TB has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies.

The Stop TB Partnership is a unique and innovative global health organization that brings together partners, expertise, funding, commodities, and people-centered services in our shared mission to transform the tuberculosis (TB) space and end TB by 2030. 

Founded in 2001, the Stop TB Partnership is a United Nations (UN) hosted organization that takes bold and smart risks to serve and amplify the voices of the people, communities, stakeholders, and partners from countries affected by TB.

The Stop TB Partnership is guided by three (3) strategic goals to: 

  1. Advocate, catalyze, and facilitate sustained coordination and collaboration among partners; 

  2. Support the development, replication, and scale-up of innovative approaches and tools; and 

  3. Facilitate global, equitable access to TB diagnostics and medicines. 

The Stop TB Partnership’s comprehensive range of strategic and technical expertise and our willingness to push boundaries are crucial factors in reaching the targets agreed upon by Heads of States and the TB community-at-large to end TB by 2030.

Background - Team

The Stop TB Partnership’s Country and Community Support for Impact (CCS4i) Team, works on three complementary priorities: 

  • technically strong country responses;  

  • empowered networks of people affected by TB, and engaged civil society and other key stakeholders; 

  • advancement of rights-based, gender sensitive TB response that prioritizes TB key and vulnerable populations. 

Through its Challenge Facility for Civil Society (CFCS), CCS4i Team provides tools to facilitate the involvement of people affected by TB and civil society in all aspects of the TB response and grants to partners in lower-income and/or high TB burden countries to remove social, legal and economic barriers to universal access to TB prevention, diagnosis, treatment, care and support services, create demand for highest quality drugs and diagnostics, community-led monitoring of TB service quality, advocacy for law and policy change, and elevating the voice of TB survivors in national and global TB governance. Through country-level STP Platforms CCS4i Team mobilize and engage country key stakeholders for advocacy, awareness, visibility, and demand creation. 

Under the overall supervision and guidance of the CCS4i Team Leader, The Grant Management Analyst provides technical input to organize and run country grants and supports a broad range of implementing partners/organizations (including procurements, grants, contracts, as well as other operations related matters). They would work in close collaboration with the Regional Technical advisors and CRG Programme Officers while advising on UNOPS rules and regulations and promoting the strategic aims of the Stop TB Partnership and its programs. 

Functional Responsibilities

Under the supervision of the CCS4i team Lead and working in close collaboration with the Regional Technical Advisors and the CRG Programme officers, the Grant Management Analyst is expected to perform the following functions:

Programme Planning and Development

  • Review grant awards requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations.

  • Track and ensure proper development, implementation and, as and when appropriate, amendments, of project budgets and staffing resources, ensuring synergies across the CCS4i team.

  • Develop and establish resource tracking systems for use within the CCS4i grant programs, complementary to UNOPS' online tools, to ensure effective planning, forecasting, and tracking of delivery. 

  • Identify, and - if possible - anticipate, potential implementation risks and issues, and suggest to the team lead possible mitigating measures.  

Grant Setup and Implementation Analysis

  • Provide analytical support to CCS4i grant making and support the development of high-level project plans.

  • Review grant budgets, and financial reports against approved budgets, and provide critical feedback to implementing partners, programme & operations team, as relevant.

  • Develop, track, and maintain dependencies and systems, controlling budget line expenditures and encumbrances, including record keeping reflecting all transactions related to the CCS4i team activities in proper categories in accordance with the STP finance SOPs and the UNOPS financial rules and regulations.

  • Monitor finance related actions for timely disbursements of funds to beneficiaries and other recipients of funds/grants from the CCS4i team and always in alignment with UNOPS and STP finance policies and procedures.

Grant Monitoring & Reporting

  • Manage, update, and improve CCS4i Team Grant Management System (GMS) to track grantee reports and grant performance, and provide up to date tracking reports of grantee progress and make grant payments. 

  • Within the context of monitoring and evaluation, ensure all projects submit and regularly update specific milestones and targets for the duration of projects' life-cycles, and track progress, or otherwise, against such information. 

  • Prepare and issue regular project reports in accordance with donor guidelines for reporting.

  • Provide editorial support to programmes and projects, ensuring effective and timely dissemination of reports, in line with project documentation and clients' expectations.

Quality Assurance/control

  • Participate in CCS4i team grantee’s field visit to provide financial capacity analysis and grant administration support.

  • Work with Finance and the operations teams in STP to ensure effective interface with quality systems and compliance with UNOPS defined standards for programme/project management.

  • Provide Assistance with quality reviews of programme/project documents and deliverables.

  • Provide assistance with quality control for management products (project documents, reports, etc.).

Impact of Results
  • Increased and improved monitoring and management of grants within the CCS4i Team programs.

  • Rapid adaptation of programmes within the CCS4i team to cope with changing circumstances. 

  • full compliance with UNOPS rules and regulations.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:
  • Advanced university degree (master or equivalent) in Finance, Business Administration, Project Management or other relevant discipline is required
  • University degree (bachelor or equivalent) in any of the above disciplines with two (2) additional years of relevant professional experience may be accepted in lieu of a Master’s degree.

Experience:

  • Minimum 2 years of relevant professional experience in programme management, and/or planning, and/or budgeting and/or operations or related areas at either public sector organizations and/or private sector companies is required
  • Experience with Grant management and Public Procurement would be considered a strong asset, especially within the context of the UN.
  • Prior professional experience in TB or global health and/or working in low- and middle-income countries and emerging markets, including TB affected countries, would be desirable.
Language Requirements:
  • Fluency in English is required.
  • Fluency of another UN official language, particularly French, would be desirable.

Contract type, level and duration

Contract type: Fixed Term Appointment (FTA - UN Staff)
Contract level: P2 - ICS9
Contract duration: Initial appointment of 12 months, renewable upon satisfactory performance and available funding.

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

Additional Information

  • Please note that UNOPS does not accept unsolicited resumes.

  • Applications received after the closing date will not be considered.

  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

  • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

  • We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.


Terms and Conditions 

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.


This vacancy is now closed.
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