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Re-advertisement Internal/External Vacancy Announcement: Logistics Assistant, GS5, Post no: 00042115, Temporary Appointment, Bor, South Sudan, 364 days (for South Sudanese only)

  • Organization: UNICEF - United Nations Children’s Fund
  • Location:
  • Grade: Administrative support - GS-5/GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Supply Chain
  • Closing Date: Closed

The Logistics Assistant is responsible to plan, manage and monitor all aspects of warehouse and transport operations and inventory management of programme supplies at the Bor warehouse and management of the supply chain related activities for Bor field office.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the Organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give more children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

Purpose

Under the supervision of the Logistics Officer and technical support from the Logistics Specialist & Manager, the Logistics Assistant is responsible to plan, manage and monitor all aspects of warehouse and transport operations and inventory management of programme supplies at the Bor warehouse and management of the supply chain related activities for Bor field office. 

 

MAIN RESPONSIBILITIES AND TASKS

  • Support all Bor warehouse activities required to effectively contribute to the South Sudan country office.
  • Support to the maintenance of appropriate warehousing and inventory management processes and practices. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained
  • Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize the use of space.
  • Supervise receipt of consignments and dispatch of supplies. 
  • Prepare weekly stock reports. Monitor inventory to track trends and account for the inventory status from source to the beneficiary. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through Property Survey Board committee. Keep track of near to expiry supplies ensuring FIFO and FEFO approaches.
  • Review the warehouse inventory control systems for receipts, storage, and release of supplies from Bor to partners/project sites and supervise the preparation of appropriate documentation such as goods receipts, stock cards, picking orders, shipping waybills, etc.
  • Ensure best practice is implemented for all aspects of warehouse operations.
  • Manage the picking and shipping/dispatch of all supplies requested for release and ensures adequate transport planning and arrangements are put in place to implement the dispatches, including but limited to Releases for Regular Programs and Emergency responses, Convoy movements, RRMs, Air and Barge movements and special projects using either the UNICEF contracted operators and/or Logistics Cluster. 
  • Review the weekly warehouse report related to Bor warehouse in terms of in-stock, stock aging, stock expiry and dispatch reports and follow up on any required actions.
  • Support in the management of the Bor warehouse and inventory management activities including but not limited to physical counts, stock transfers, inventory impairment, local kitting and repacking etc. 
  • Ongoing assessment of warehousing capacity requirements, to ensure sufficient space, laborer's, equipment, and trucks are available to support warehouse operations in the most cost-effective manner. 
  • Ensure effective communication is established with all stakeholders.
  • Ensure all logistics transactions are correctly and accurately recorded in the VISION system in a timely manner and that all documentation related are properly filed and readily available for reporting and audit purposes. 
  • Supervise the Bor warehouse staff, in preparation and for implementation of the units work plan and review the distribution of tasks for maximum effectiveness. 
  • Provide capacity building to Implementing Partners logistics staff on good WIM applicable in the field context. 
  • Any other duties assigned by the Supervisor.

 

Education:

Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.

 

Experience:

A minimum of 5 years of relevant logistics and warehousing experience in supply chain management or a commercial context is required. Understanding of humanitarian work is an advantage. Emergency experience is also an advantage.

 

Language Requirements:

Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

 

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

 

Core Competencies (For Staff without Supervisory Responsibilities) *

  • Demonstrates Self Awareness and Ethical Awareness (1)
  • Works Collaboratively with others (1)
  • Builds and Maintains Partnerships (1)
  • Innovates and Embraces Change (1)
  • Thinks and Acts Strategically (1)
  • Drive to achieve impactful results (1)
  • Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

 

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. 

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

 

Remarks:

Qualified female candidates are strongly encouraged to apply

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

This vacancy is now closed.
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