By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Procurement Officer

Addis Ababa

  • Organization: WHO - World Health Organization
  • Location: Addis Ababa
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Procurement
  • Closing Date: 2023-02-11

Purpose of the Post:

The purpose of this position is to implement the procurement, and contracting services of the Country office to provide smooth running of procurement operations and services.

Objectives of the Programme and of the immediate Strategic Objective:

Country Management Support Units (CSU) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

Organizational Context:

Under the coordination of the Senior Operations Officer, the Procurement Officer will coordinate WHO Operational procurement activities for effective technical programmes delivery in WHO main office and the Regional Hub Offices. He/She will implement the overall procurement services of the department/office in the area of procurement work planning, implementation, monitoring and evaluation of procurement services and supplier’s performance. He/She will liaise with counterparts within the organization to ensure operations of procurement transactions are properly carried out. In addition, the Procurement Officer will interface with vendors and other external goods and services providers to ensure efficient and effective procurement transactions are maintained within the office, while maintaining a robust network with other UN Agencies and partners

Summary of Assigned Duties:

  1. Advises the Chief Operations Officer and the head of WHO Country Office (WR) for an informed decision making on procurement transactions.
  2. Responsible for the supervision of the team carrying out a wide variety of supplies and services associated with contracts and procurement activities, in accordance with the WHO established procurement procedures.
  3. Coordinates the preparation and submission of the procurement plans by the different clusters of the budget center.
  4. Prepares and monitors the implementation of procurement plans ensuring objectives and priorities are met and on track.
  5. Evaluates requests from the technical units and partners and advises for compliance with the organization’s rules and regulations at all stages of the procurement cycle
  6. Ensures smooth running of operations of procurement transactions including goods and services ordering and delivery
  7. Administers procurement resources and ensures compliant and efficient use of standard operating procedures of procurement.
  8. Provides inputs in formulating strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
  9. Plans, develops and manages all procurement and contractual aspects of projects of significant complexity related to procurement of diverse services and commodities, taking into account the emergency response context and other local economic and contextual conditions.
  10. Oversees adherence to contractual agreements, recommends amendments, extensions and termination of contracts, and further advises concerned parties on contractual rights and obligations.
  11. Maintains the pre-qualified and assessed supplier’s database. Maintains and monitors the overall activities of procurement, logistics, and contracting services for the office through the use of the GSM oracle system and other procurement tools including the Business Intelligence (BI), providing reports, data and statistics.
  12. Conducts market research to keep abreast of market developments; supply patterns and availability of goods and services; Identify new hotels and negotiate concessionary rates for WHO staff and Consultants.
  13. Maintains regular contact with the Regional Contracting and Procurement Service (CPS/AFRO) and make follow up of the Contract Review Committee (CRC) deliberations.
  14. Makes a follow up of the shipment of items ordered with the forwarding companies and liaises with local authorities for taxes exemption and for timely clearing of the goods items from the customs.
  15. Acts as the Secretary for the Local Procurement Committee.
  16. Actively participates in the UN Local Procurement Working Group.
  17. Analyzes and/or evaluates vendors performance, along with other designated staff members.
  18. Undertake other administrative duties as may be assigned from time to time.

RECRUITMENT PROFILE

Competencies:

1) Teamwork

2) Respecting and promoting individual and cultural differences

3) Communication

4) Producing results

5) Ensuring the effective use of resources

Functional Skills and Knowledge:

  • Excellent, mature leadership capabilities.
  • Strong working knowledge of sourcing and procurement techniques and an aptitude for reading the ever-changing market.
  • Concrete skills in implementing operations of procurement services and processes.
  • Ability to acquire sound knowledge of WHO rules, regulations and procedures.
  • Exceptional talent in negotiating and networking.
  • Ability to establish and maintain effective working relationships with people at various levels and of different nationalities.
  • Sound skills in utilizing Enterprise Resource Planning Oracle systems or similar packages

Education (Qualifications):

Essential: First university degree in Procurement/Logistics Business Administration, Public Administration, Management, or related field.

Desirable: An advanced university degree in Business Administration, Public Administration, Management, post graduate training in operations management or related field.

Experience:

Essential: A minimum of five years' experience, some of which in an international context, working in the area of procurement services, and logistics services for a programme.

Desirable: Experience using Enterprise Resource Planning Oracle systems or similar packages. Relevant experience in the UN System and/or international organization.

Languages:

Excellent knowledge of English. Working knowledge of French or another WHO official language would be an asset.

Other Skills (e.g. IT):

  • Excellent knowledge of Microsoft applications (e.g. Excel, Word, PowerPoint, etc.) with an emphasis on Excel or a similar workbook application.
  • Familiarity with the use of GSM and other ERP systems.
  • Ability to lead and manage a team effectively.
  • Ability to develop innovative approaches and solutions.
  • Ability to demonstrate effective interpersonal skills by working harmoniously as a member of a team, adapting to diverse educational, socio-political and cultural backgrounds and maintaining a high standard of personal conduct.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply