HR Information System Analyst

Location

Starting Date & Initial Contract Details

March 2023. Full-time, short-term contract of 3 months.

Role Overview

The Analyst will support the country program in staff data capture, working with HR Officers in data validation and training on ‘Medair People’ (SAGE Database). The Analyst in collaboration with ITS, will ensure South Sudan HR staff, employees and managers prepared for the migration of a new Finance system.

Project Overview

Medair South Sudan (SDS) has over 350 staff responding to life-saving programs in static and emergency situations across the country. Medair’s HR functions support the organisation in the implementation of humanitarian aid projects by ensuring that the country program has adequate systems and structures to recruit and retain the right people efficiently. The HR function is also working on impacting Medair’s culture by creating and sustaining a work environment where our values are integrated in our work, and the staff is being cared for through a “people to people” model. The implementation of a new HRIS is supporting Medair to carry out this mission.

Our Culture

Key Activity Areas

HRIS user support           

The HRIS Analyst is responsible for the overall updates and accuracy of the database:

• Communicating the processes on the system and various information needed to ensure data accuracy and compliance with other organizational systems.
• Anticipating needs from HR Officers, staff and line managers to provide reliable answers to queries.
• Continually evaluating use of the system to understand problems, gaps and seek solutions appropriate to the South Sudan program.
• Collaborating with ITS and other departments to ensure good integration of HR IS with data management processes and other systems that source data from the HR IS.

HRIS Trainer      

During the continued rollout and adoption of the system the Analyst will:

• Determine training requirements.
• Organisation and delivery of training for different types of users across the country programmes.
• Equip HR to train staff in their departments to use the HR IS (Medair People).
• Ensure staff and management are trained to use the HR IS and have access to relevant training resources. Adapt training to local context as appropriate.

Continuous Improvement            

• Optimising processes and seeking simplification and optimisation in collaboration with HR and management.
• Translate new process requirements to HRIS data entry requirements.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• HR certification or Masters in a related field of operation (optional)
• Salesforce / Sage People administrator training (desirable).
• Excellent working knowledge of the English (spoken and written). French desirable.

What is the ROC and why is it required?

Experience

• Experience working with or in humanitarian locations and people across regions of the world
• Good understanding of HR practices/processes in international organisations
• Experience in doing process reviews and/or HR system implementation will be an advantage.
• Proficient in Excel.
• Sage People or other HRIS.
• Ability to demonstrate a good understanding of business requirements and translate into design.
• Good understanding of developments in communication technology.
• Good analytical and problem-solving skills.
• Good organisational and time management skills. Can-do attitude.
• Strong interpersonal and relational skills Strong written and verbal communication skills and the ability to clearly communicate in written reports, presentations and meetings.
• Excellent attention to detail and a methodical approach.
• Servant leadership approach, problem solving, self-motivated, hard-working, committed to team-building and able to develop, coach and support other team members.

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.