Logistics Specialist

Warsaw

Organization: DRC - Danish Refugee Council
Location: Warsaw
Grade: Mid level - Mid level
Occupational Groups:
- Logistics
- Supply Chain
Closing Date: Closed

The Danish Refugee Council is currently looking for a skilled and experienced Logistics Specialist to join our team in Warsaw, Poland.

The Danish Refugee Council (DRC) is a leading protection agency whose mandate is to promote and protect durable solutions to conflict and displacement-affected populations on the basis of humanitarian principles and human rights. DRC is implementing a multi-sector response to support Ukraine refugees, IDPs, and host populations both within Ukraine and in the neighbouring countries of Poland, Romania and Moldova and wider Europe. DRC has been operating in Ukraine since 2014, following previous operations in the 1990’s and between 2007-2013. Over the years, DRC successfully maintained its presence in the government-controlled areas (GCA) and adapted its programmes to provide early recovery and durable solutions to people affected by the conflict including IDPs and communities living along the contact line, as well as reduce the threats of explosive ordnance with a growing humanitarian mine action programme. Due to the ongoing conflict that began in Feb 22, DRC opened offices in Poland, Moldova and Romania to provide support to displaced populations through a partnership with civil society organizations and national NGOs, duty bearers, and other actors. DRC continues to implement in these three countries through partnerships, technical assistance and capacity exchange, and direct implementation in some cases.

About the job:

The Logistics Specialist will be responsible for managing logistics for the DRC's operations in Poland, including asset management, inventory, office establishment, fleet management, warehouse management, and IT support.

Duties and Responsibilities:

Asset Management and Inventory:

Monitor and maintain accurate inventory records of all DRC assets in Poland in soft and hard format.
Ensure timely and efficient procurement of equipment and supplies as needed
Conduct regular inventory checks and audits to identify any discrepancies or issues and for donor reports
Coordinate the maintenance, repair, and replacement of assets as needed
Ensure that DRC policy is promoted to and adhered to across multiple locations.
Assist with tender opening, drafting of service contracts and other administrative documentation.

Establishment of New Office Premises:

Assist with the setup and establishment of new office premises for DRC in Poland
Develop and implement office logistics policy and procedures to ensure efficient and effective operations
Ensure compliance with local regulations and laws. Assist with securing of relevant licenses and permits.

Fleet Management:

Manage the fleet requirements across DRC Poland offices
Coordinate the maintenance, repair, and replacement of DRC-owned and rental vehicles as needed
Develop and implement policies and procedures for safe and responsible vehicle use
Maintain accurate records of fuel consumption, mileage, and maintenance costs for DRC-owned vehicles.

Warehouse Management:

Manage the DRC's warehouse operations in Poland, including receiving, storing, and distributing goods
Ensure the warehouse is well-organized, clean, and secure
Coordinate the transportation of goods to field offices as needed
Ensure compliance with local regulations and laws regarding warehouse operations

IT Support:

Provide technical support for the DRC's IT systems and equipment in Poland
Coordinate the setup and maintenance of computer networks and servers in conjunction with IT consultants.
Troubleshoot and resolve any local IT issues as needed
Provide training and support to staff on the use of IT systems and equipment

About you

To be successful in this role we expect you to have:

At least 3 years of experience in logistics and support services, preferably in an NGO or humanitarian context
Strong knowledge of logistics and supply chain management principles and practices
Experience with asset management, inventory management
Strong analytical and problem-solving skills
Excellent communication and interpersonal skills
Willingness to travel to field offices in Poland
Bachelor's degree in logistics, supply chain management, or a related field
Fluency in English and Polish languages

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment.