Information Management and Database Officer

Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

DRC Ukraine is looking for a highly qualifiedInformation Management and Database Officerfor Chernihiv Office.

DRC has been operating in Ukraine for more than 10 years with emergency and durable solution interventions for assisting IDPs, returnees, Host communities, and conflict-affected populations. With the outbreak of the conflict in February 2022, DRC has shifted its programming to emergency response to meet the urgent needs of conflict-affected population in the country. Current DRC programming is focusing on protection activities such as protection monitoring, information dissemination, Individual protection assistance, and legal aid. DRC is also planning to add to the ongoing emergency protection response activities such as GBV prevention and response, Psychosocial support (PSS), and community-based protection.

In addition to protection programming, DRC is currently implementing Multipurpose Cash Assistance (MPCA), NFI and Food distributions, Shelter & WASH interventions, and Economic Recovery, Humanitarian Demining and Explosive Ordnance Risk Education. The organization counts with 6 offices in the country. 

Overall purpose of the role

The overall role of the Information Management/Database Officer is to ensure general administrative and operational support to DRC programs implemented in Chernihiv. The Information Management/ Database Officer develops, manages, and maintains the database and ensures the correctness and completeness of information acquired. S/he supports information flow and works closely with the program and support units.

Geographic scope: Chernihiv

This role has a base focus and ensures compliance to DRC procedures and guidelines at the base level.

Main responsibilities

• Provide general administrative and operational support to the DRC programs.
• Set up computer databases and integrate data with the system.
• Maintain beneficiary database, ensuring that the information is valid and up to date.
• Maintain KOBO Toolbox account, create data collection tools (surveys, questionnaires), and secure proper transfer of the data.
• Ensure regular monitoring and checkup of the entered data.
• Ensure that Database applications, data storage, and regular backups are configured and maintained.
• Archive of all entrusted and acquired documents in a proper manner.
• Provide data as requested by supervisors and manages parameters to prepare data analysis.
• Train and develop staff’s skills in relation to the use of the Database.
• Contribute to donor, internal, and other types of reports, preparing and providing dashboards, statistical charts, tables, and other visualization methods as required.
• Make other work-related reports requested by the PMs.

Required experience and competencies

• Experience in working with various databases, systematization, and analyses.
• Experience with Excel, Macroses, logic formulas, and pivot tables.
• Experience with digital data collection tools (e.g. KOBO Toolbox).
• Experience with Microsoft Access or related databases or database design.
• Good understanding of secure data management.
• Advanced English proficiency preferred.
• Fluency in local language.

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Required education

Bachelor’s/Master’s degree in Information Technology, Computer Science, Computer Engineering, Software programming, or a related field.

We offer

• Contract length: 6 months renewable depending on performance and funding.
• Designation of Duty Stations: Chernihiv
• Start date: As soon as possible.
• Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.

Roles reporting to this position - No direct reports

Reports to - Base Manager

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages in English. Applications sent by email will not be considered.

Closing date for applications: January 31st, 2023

For further information about the Danish Refugee Council, please consult our website drc.ngo