International Finance Manager - Ukraine

International Finance Manager - Ukraine

Permanent, Full Time

Location - Kyiv Oblast, Ukraine

Salary - Up to £48,000 dependent upon experience

About HALO

The HALO Trust is the world’s largest humanitarian demining organization. HALO is a nongovernmental, non-political, non-religious organization headquartered in the UK. HALO’s mission is to protect lives and restore the livelihoods of those affected by conflict. We clear landmines and the explosive debris of war so communities and countries can recover.

HALO Ukraine has been operating since 2016, delivering humanitarian mine action activities, including survey, mine clearance and explosive ordnance risk education. The programme currently employs approximately 430 staff members. HALO Ukraine is responding to the humanitarian crisis in the country and seeking a second IFM to support the programme expand and respond to this.

The role is based in Kyiv Oblast, Ukraine with travel to all HALO locations in Ukraine.

About the role

Financial planning and monitoring Support

Programme Managers in the formulation, implementation and monitoring of annual business plans and project budgets.

Analyse and report on the programme funding position, working collaboratively to produce scenarios that ensure ongoing financial stability.

Lead the financial monitoring and review of grants/contracts, working closely with operations to forecast and report on project costs to completion.

Collaboratively produce project/programme budgets and forecasts utilising HALOs financial planning system (Adaptive Insights).

Support the Programme Managers in the management of financial risk in the programme, escalating and addressing any emerging risks.

Accounting and Financial Control

Provide financial oversight and support to all programme locations, ensuring transactions are fully reconciled and discrepancies identified and corrected.

Ensure implementation of HALOs financial and logistics policies and procedures, reviewing and reporting on compliance against same.

Oversee all financial accounting matters, closing the country books in accordance with agreed deadlines.

Ensure that direct and indirect costs are allocated appropriately to projects, identifying and reporting on any shortfalls in both direct and indirect cost coverage.

Oversee the financial management of delivery partner contracts, ensuring compliance with HALOs contractual obligations.

Supervise the production of the payroll cycle, ensuring donor funding allocations are accurate, and calculations for salary, income tax, social security, severance and other government levies are in accordance with legislation.

Support the Programme Manager in ensuring compliance with all statutory legislation (e.g., tax, registration, labour law), including review of regulatory requirements in new operational territories.

Cash Management

Ensure that adequate banking and cash provisions are in place, set up in accordance with HALOs financial policies and that delegations of authority enable the programme to operate efficiently, particularly during periods of leave etc.

Manage the short-term cash flow requirements of the programme, liaising with HALO HQ to facilitate cash transfers. Manage the effects of exchange rate fluctuations between local and contract currencies.

External Reporting and Audit

Lead the preparation of country financial statements and donor financial reports.

In collaboration with HALO HQ finance department, review and report on compliance against HALO policies and procedures.

Lead the preparation for external audits, preparing schedules and documentation as and when required by auditors and/or HALO HQ finance department.

Staff Management and Development

Ensure that Financial staffing capacity is fit for purpose for the needs of the programme.

Develop the capacity and career development of national staff, ensuing financial consistency and quality across the programme.

All International staff are expected to undertake the following general duties:

Work within the framework of HALOs core values and standards.

Ensure familiarity with and adhere to all HALO policies and procedures.

Undertake role in developing countries and where standards of living may be basic.

Undertake the role in a manner appropriate to the cultural context and within the local legal framework.

Essential Experience

Significant financial management experience overseas

Experience of managing and developing small teams

Working in the INGO sector

Experience of ERP systems

Essential Skills and Knowledge

Financial planning and reporting

Good understanding of financial risk management in developing countries

Ability to implement and monitor policies and procedures in challenging environments

Proven ability to lead, manage, motivate and develop a team

Interpretation and implementation of donor/client contract requirements

Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts

Excellent organisational skills with the ability to coordinate activities

Excellent literacy, numeracy and IT skills, including data manipulation

Ability and willingness to work strategically and undertake routine administrative tasks

Qualifications

Professional accounting qualification or clearly demonstrable qualified experience.

• Salary up to £48,000 dependent upon experience
• Local overseas allowance
• Shared accommodation in a rented HALO apartment, provided at nil cost
• 7 weeks leave per year, accrued monthly
• Three economy return flights to the member’s official home address (or an alternative location up to an equivalent cost)
• Comprehensive insurance package: life assurance and emergency medical insurance, including evacuation and repatriation.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop and retain the most talented people form a diverse candidate pool.

If you wish to apply, please submit your CV (no more than 2 pages) and a covering letter (no more than one page). Closing date for applications will be 1st February 2023