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Finance Assistant


  • Organization: DRC - Danish Refugee Council
  • Location: Dnipro
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed

Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

DRC Ukraine is looking for a Finance Assistant based in Dnipro.


Overall purpose of the role

The Finance and Administration Assistant provides support for the day-to-day functioning of the DRC office and the implementation of DRC programmes in the area of responsibility. The Finance and Administration Assistant reports to Finance and Administrative Team Leader (FATL), works closely with the logistics and programme staff to:

  • Ensure smooth and timely management for admin/finance tasks;
  • Support Program unit in terms of admin/finance issues.


Your main duties and responsibilities will be:

  • Provide administrative support to program and other staff, support with travel booking and accommodation;
  • Work effectively with finance, logistics and program staff in procuring supplies (program/office supplies, stationary, etc.) and services (utilities) as needed in a timely manner;
  • Create Expenses in Dynamics, create Dynamics Journals, book cash transaction or other needed batches to Dynamics;
  • Ensure that advances and deposits are issued based on relevant approval and is settled according to DRC procedures;
  • Ensure that the cost description in the vouchers, cashbook, journals and that the quality of overall meets the DRC internal guidelines;
  • Ensure proper filing system for financial documents;
  • Ensure that scanned vouchers are sent to archive regularly;
  • Prepare payments made in cash, by check or via bank transfers in the existing DRC forms;
  • Provide proper Cash Book supportive documentation, ensure to finalize the soft and hard version of supportive documents in the Cash Book;
  • Ensure that DRC internal and donor specific procurement guidelines and procedures pertaining to conflict of interest and the international code of conduct are followed, enforced and met;
  • Ensure that all documentation is prepared in a transparent and accountable manner and that relevant staff is provided with regular updates on the procurement status;
  • Ensure proper filing system for financial documents;
  • Provide the scanned vouchers and store on server on a daily basis. Attach scans to Dynamics batches;
  • Other administrative and logistics tasks as requested by management;
  • Understand, and ensure the observance of the DRC Code of Conduct.


Required experience and competencies:

  • Microsoft Office, good/advanced Excel skills, preferred experience with ERP systems;
  • Analytical and detail oriented;
  • Previous experience in administration and finance or related area (minimum 1 year and more).


University degree in the related field or equivalent (Finance, Labor Economy, Management, Personnel Management)


  • Proficiency in written and spoken Ukrainian or Russian languages
  • Basic English or above

All DRC roles require the post-holder to master DRC’s core competencies:

  • Striving for excellence: Focusing on reaching results while ensuring efficient processes
  • Collaborating: Involving relevant parties and encouraging feedback
  • Taking the lead: Taking ownership and initiative while aiming for innovation
  • Communicating: Listening and speaking effectively and honestly
  • Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment


We offer

  • Contract length: 6-12 months with the possibility of renewal depending on the effectiveness and funding of the program. Preliminary 3-month trial
  • Start date: As soon as possible
  • Type of contract: full-time, work in the Dnipro office


Application process

All applicants must send a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 06 Fabruary 2023

We reserve the right to conduct further interviews before the deadline for submission of applications.

For further information about the Danish Refugee Council, please consult our website

This vacancy is now closed.
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