Procurement Analyst

Under the overall guidance of DRR and direct supervision of the Operations Manager, the Procurement Analyst ensures effective delivery of procurement services. He/she analyzes and interprets the financial rules and regulations and provides solutions to complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The key purpose of the position is to provide the CO efficient procurement management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched information, timely and appropriate delivery of services ensure client satisfaction and overall timely delivery of UNDP programmes and projects.

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
•    CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with supervisor.
• Analysis and proposals on cost saving and reduction strategies in the CO.
• Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes in the CO.

2.) Supports management of procurement processes for CO, NEX/DEX projects, UN House and at the request of other Agencies focusing on achievement of the following results:

• Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation.
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
• Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems.
• Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
• Implementation of harmonized procurement services and elaboration of proposals/ analysis of requirements on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.

3.) Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms.
• Implementation of e-procurement module.

4.) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the organization of training for the operations/ projects staff on Procurement.
• Synthesis of lessons learned and best practices in Procurement.
• Contributions to knowledge networks and communities of practice.

Cross-Functional & Technical competencies

Procurement

Strategic Sourcing

• Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

Contract Management

• Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

Category Management

• Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency.
   

Supplier/Relationship Management  

• Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

Data Analysis

• Ability to extract, analyses and visualize procurement data to form meaningful insights and aid effective business decision making

Ethics

UN policy knowledge

• Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Business Management

Effective Decision Making 

• Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources

• Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field. In lieu of an Advanced degree, a Bachelor university degree with additional 2 years of experience

• Up to 2 years of relevant experience at the national or international level in procurement management.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web-based management systems
• CIPS Level-II certification is desired
• Language requirements English is Required, and other UN Languages are Desired

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.