Development and Grants Coordinator

Job Overview: The Development and Grants Coordinator is responsible for researching and developing grant opportunities and preparing high quality proposals to support the programs of the IRC offices in Richmond and Charlottesville, Virginia.  They are the offices’ liaison with IRC’s External Relations team, providing material and support for donor outreach efforts and coordinating local activities. 

Major Responsibilities:

Resource Development 

• In collaboration with the Executive Director, develop an annual strategic fundraising plan with specific and measurable goals and objectives for development of restricted and unrestricted funds.
• Serve as the main local contact for IRC’s External Relations team. Contribute to any External Relations-led private fundraising opportunities from donors interested in supporting local programs.
• Coordinate with External Relations team to implement supporter emails and fundraising campaigns.
• Develop general concept notes and fact sheets for high-value supporter audiences and support
  efforts to champion key fundraising needs internally.
• Enter donations received locally into the Salesforce database and manage the office use of
  fundraising technologies including Salesforce, donation pages, and peer to peer fundraising
  platforms.
• Support local peer-to-peer fundraising initiatives including program-specific and donor-led
  campaigns.

Proposal Development and Grants Management

• Research and maintain tracking data, including schedule of proposal opportunities and submission deadlines, on foundations, corporations, and public agencies locally and nationally who maintain grant programs that align with IRC’s areas of program delivery.
• In collaboration with program staff, develop, write and submit proposals to donors to support existing and desired future programming priorities in accordance with IRC Business Development requirements.
• Serve as the main contact and follow all requirements of IRC’s Awards Management Unit including entering opportunities into the OTIS database, and working with both pre-award and post-award program officers, technical unit staff, and IRC Virginia finance staff during proposal development, submission, and follow-up.
• Ensure up-to-date tracking of donor reporting requirements; support program teams to coordinate the development, review and timely submission of all interim and final reports to donors.
• Proactively identify compliance risks/issues throughout the portfolio and offer advice to grants focal points and other IRC staff (management, finance, etc.)
• Coordinate regular Grant Review Meetings (including Grant Opening and Closing Meetings); coordinate action points associated with these meetings and track implementation of the desired actions.
• Maintain accurate and detailed electronic files for proposals, awards, subaward contracts, and supporting documents.

Leadership

• Participate in local working groups.
• Participate in IRC Communities of Practice and other networking and professional development opportunities provided.
• Other duties as assigned

Job Requirements:

• Undergraduate degree, preferably in non-profit management, communications, or development; or equivalent experience.
• Minimum of 3 years of increasingly responsible professional experience, a significant portion of which should include program management, fundraising, proposal writing, and other resource development activities.
• Demonstrated record of developing successful grant proposals to both governmental agencies and private foundations.
• Proven ability to conduct research through various sources to target and locate potential sources of grant funding.
• Familiarity with refugee and immigration support services such as social work, mental and physical health, economic empowerment, and workforce development a plus.
• Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality. Ability to lead in a way that recognizes that IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives.
• Outstanding communications, organizational, leadership, multi-tasking and team building skills with the proven ability to promote productivity and efficiency in a fast-paced team environment.
• Fluency in English required; bilingual ability a plus.
• Proficiency in Microsoft Office applications and Salesforce.

Working Environment:

• A combination of standard office environment, remote work, and ‘field’ time within the service delivery area to perform the above outlined responsibilities.
• May require occasional weekend and/or evening work.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.