Project Management Support - Officer

1. Strengthening the capacity of the BTA’s (Bangsamoro Transition Authority) executive branch superstructure to drive and coordinate key transitional policies;
2. Strengthening the capacity of the Parliament to exercise its law-making and oversight functions;
3. Strengthening the capacity of the Justice System to adjudicate litigations and improve access to justice;
4. Strengthening the capacity of civil society to contribute to a peaceful transition to the Bangsamoro Autonomous Region for Muslim Mindanao.

• Result 1: enhanced capacity of the BTA’s Executive Branch to efficiently handle the transition through improved institutional superstructure to plan, impulse, and monitor transitional policies as well as the enhanced capacity of the administrative machinery, especially key governance ministries, to implement policies and deliver basic social services. 
• Result 2: enhanced capacity of the Bangsamoro Parliament to exercise its lawmaking, oversight, and representation functions. 
• Result 3: enhanced capacity of the multifaceted Bangsamoro Justice System to adjudicate. 
• Result 4: enhanced capacity of the civil society to contribute to a peaceful transition to BARMM.

1. Project implementation

• Preparation and maintenance of project files, including internal and external project reports.
• Coordinate information flows and oversee change controls, risk registers and issue management by establishing document control procedures.
• Coordinate assigned delivery of work packages and take responsibility for progress.
• Coordinate and liaise with the Project Manager on the implementation progress.  
• Identify and escalate to the Project Manager of any deviations from the plan and update plans.
• Work with the Project manager to identify and manage risks. 

2.  Financial and procurement management

• Maintain all supporting project financial documents for audit and review processes.
• Support the Project Manager to ensure accurate data entry into UNOPS ERP system (OneUNOPS) and OneUNOPS Projects – as appropriate.
• Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.
• Facilitating processing of direct payments and advance requests and prepare project budget revisions.
• Manage the preparation of financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.
• Monitor budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
• Conduct financial analysis to manage and calculate financial shortfalls and over-expenditures.
• Conduct budget revisions and initiate corrective actions when necessary.
• Coordinate vendor communications, meetings, and reports as necessary.

3. Stakeholder management, coordination and liaison

• Establish a solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders.
• Supports the Project Manager in communication between the project and the partners.
• Manage communications with stakeholders and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products.
• Supports the Project Manager to advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance).

4. Knowledge management and innovation 

• Actively seeks advice and coordinates donor engagement with UNOPS MCO Partnership Office
• Support the compilation of lessons learned as per defined reporting format and the PMM.
• Actively contribute to building local capacities at every level and opportunity in Project Management Support.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
• Contribute to expertise in tools and techniques.

Education: 

• Advanced university degree (Master’s degree or equivalent), preferably in Project Management, Business Administration, Finance, Logistics, International Relations, or other relevant discipline, is required.
• First-level university degree (Bachelor’s or equivalent) in combination with two (2) years' relevant experience may be accepted in lieu of the advanced university degree (Master’s degree or equivalent).                                            
• Prince 2 Foundation Certification will be considered an asset.

Experience: 

• Minimum one (1) year in the field of Project Management and Operations Management, preferably with focus on Monitoring, Fiduciary management, Reporting, Development and Coordination; two (2) years of relevant experience is required in combination with the first-level university degree (Bachelor’s or equivalent).
• Experience in complex operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management is an asset.
• Experience and demonstrated knowledge of UN /UNOPS rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.

Language Requirements:

• Fluency in both written and spoken English is required.

1. Contract type: Local Individual Contractual Agreement (LICA)
2. Contract level: ICS8 / LICA 8
3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.