Finance and Admin Associate

New Delhi

Organization: UNDP - United Nations Development Programme
Location: New Delhi
Grade: Level not specified - Level not specified
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
Closing Date: 2023-02-15

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

UNDP India’s current Country Programme, 2018-2022, is in its final year of implementation. Our new Country Programme (2023-2027), which comes into effect in 2023, builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs
Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized
Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability

South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.

Duties and Responsibilities

Prepare budget and monitor project expenses in ERP System (ATLAS/QUANTUM) on a regular basis, report on the project delivery and ensure full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system.
Support Project Management Officer on preparation of budgets, periodic expenditure reporting, donor reporting and other financial reports.
On behalf of the project, manage the requisitions, purchase orders, and payment requests in ATLAS. Continuous analysis and monitoring of the financial situation, and Preparation and monitoring of budgets.
Initiate procurement actions for ICs, goods, works and services and recruitment of positions according to HR and procurement plans. Prepare requests for recruitment and contracting in UNDP format and according to the Country Office Standard Operating Procedures, SOPs.
Promptly follow up with CO units on pending actions (Finance, procurement, recruitment, travel, transportation etc.).
Coordinate with Procurement team with the UNDP CO ensuring that Purchase Orders are duly prepared and dispatched; carry out timely corrective actions on POs with budget check errors and other problems.
Perform any other tasks consistent with the level of the post and/ or assigned by the National Programme Director – Technical Support Unit.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

*Thematic Area*	*Name*	*Definition*
Technical competency	UN policy knowledge-ethics	Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Cross-functional competency	Results-based Management	Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Cross-functional competency	Knowledge Generation	Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need. Shares knowledge across the organization and builds a culture of knowledge sharing and learning.
Cross-functional competency	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Business Management	Resource Management	Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

Required Skills and Experience

Education:

High School OR Bachelor’s degree OR equivalent in Business Administration, Public Administration, Human Resources, Finance and related field is desirable.

Experience:

Essential

Minimum 6 years’ (High School) or 3 years (Bachelor’s Degree) of demonstrable relevant experience.
Relevant Experience at the national level working with Governments and private entities in the insurance sector.

Desirable

Additional years of demonstrable experience Programme development, project management, Administration and Finance in private, and with national or international organization.
Experience of working with Central and/or State Governments/ international agencies/on similar assignments will be preferred.

Job knowledge and technical expertise

Understands the main processes and methods of work regarding to the position.
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up to date through self-directed study and other means of learning.
Demonstrates good knowledge of information technology and applies it in work assignments.

Fundamental knowledge of processes, methods, and procedures

Understands the main processes and methods of work regarding to the position
Strives to keep job knowledge up to date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments

Communication Skills

Good facilitation and communication skills
Excellent writing and presentation skills

Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds, and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly
Ability to liaise and work with people of different backgrounds and in a multi-cultural environment
Ability to work well under pressure and as a part of a team

Data gathering and implementation of management systems

Uses information/databases/other management systems
Provides inputs to the development of simple system components
Makes recommendations related to work procedures and implementation of management systems
Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc.

Demonstrates integrity and ethical standards.
Promotes the vision, mission, and strategic goals of the organization.

Disclaimer

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Remuneration starting at INR (Annual) 9,38,400 / 78,200 INR (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension amount paid over and above the salary.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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