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Policy and Co-ordination Officer (S)

Vienna

  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Vienna
  • Grade: Mid level - S-2, Seconded Position - Open for OSCE's 57 participating States
  • Occupational Groups:
    • Political Affairs
    • Legal - Broad
  • Closing Date: Closed

Background:

This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities.
 

 

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.

 

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. 


The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. 


The Transnational Threats Department (TNTD) was created in the OSCE Secretariat as per Ministerial Council Decision MC.DEC/9/11 with a view to ensuring better co-ordination, strengthened coherence of action and more efficient use of OSCE’s resources in addressing transnational threats. It supports the Secretary General in functioning as the focal point of the Organization-wide programmatic activities that relate to countering transnational threats and in ensuring co-ordination and coherence of action across all three dimensions and among all OSCE executive structures, while respecting their mandates.


The Department comprises the Co-ordination Cell (CC), the Strategic Police Matters Unit (SPMU), the Action against Terrorism Unit (ATU) and the Border Security and Management Unit (BSMU).


Tasks and Responsibilities:

The post of Policy and Co-ordination Officer (PCO) is part of TNTD’s Co-ordination Cell, under the direct supervision of the Co-ordinator of Activities to Address Transnational Threats (Co-ordinator).


The successful candidate will work in close co-operation with the Analysis and Co-ordination Officer and the Senior Programme Assistant to support the Co-ordinator in leading the work of the Department, including with regards to ensuring the effective implementation of its work programme, and to support the Secretary General as a focal point for the co-ordination of TNT-related activities throughout the Organization. More specifically, s/he will be tasked with:

 

  1. Conducting research in areas identified by the Co-ordinator to increase his/her knowledge and understanding of TNT-related issues and emerging transnational threats in order to support policy and operational decisions and preparing TNTD documents and statements as requested by the Co-ordinator as well as compiling, revising  and editing inputs from TNTD units and submitting them for clearance by the TNTD Co-ordinator;
  2. Assisting the Co-ordinator in the co-ordination and daily prioritization and management of TNTD tasks; identifying opportunities for increased co-ordination within TNTD and with other structures and in the implementation of the TNTD mandate; assisting the Co-ordinator in implementing her/his work plan; assisting the Co-ordinator by preparing a regular overview of the Department’s ExB projects;  
  3. Co-ordinating and preparing the Department’s Unified Budget Proposal, having a performance-based programme budgeting approach; assisting the Co-ordinator with the review of the budget implementation and forecast, including through co-ordination with TNTD units; following up on TNT-related matters in the ACMF;
  4.  Assisting the Co-ordinator in planning the work of the TNTD; following up on the tasks assigned to TNTD units and/or staff and monitoring their progress; following up on the work plans submitted by the units; reporting to the Co-ordinator on these matters;
  5. Liaising with staff from other departments of the Secretariat and other OSCE Executive structures to ensure the timely provision of information and action for the planning of new activities; preparing public information documents; dealing with questions of an administrative nature;
  6. Facilitating the TNT Department’s overall work plan, dealing directly with heads of unit within the Department and working in close co-ordination with other departments, Secretariat units, institutions and field operations, as well as with the delegations of participating and Partner States, as appropriate; conducting and co-ordinating assessment of project proposals of TNTD or relevant for TNTD;
  7. Following up on the ongoing work on TNT-related matters and ensuring responses to taskings are submitted within the requested timeframe, including through close co-ordination with other departments in the Secretariat, while ensuring regular involvement of the Office of the Secretary General;
  8. Performing other related tasks as assigned. 

 

For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat
 

Necessary Qualifications:

  • First-level university degree in international relations political science, business administration, social sciences, law or related field;
  • A minimum of six years of practical experience at the professional level, including some experience of policy development and co-ordination, preferably in an international environment;
  • Professional fluency in English with excellent communication (both oral and written) skills; knowledge of other OSCE official languages is an asset;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Ability and willingness to work as a member of a team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
  • Computer literate with practical experience using Microsoft applications.

 

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.


The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.

 
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.


Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.


The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.


Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.


Please be aware that the OSCE does not request payment at any stage of the application and review process.


Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations

Additional Information
This vacancy is now closed.
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