Branch Support Assistant مساعد مدير الفرع بدمشق

Org. Setting and Reporting

The incumbent of this post reports to the Branch Manager and is responsible for performing administrative functions and processing loan applications within the set guidelines and procedures. The incumbent receives general guidance on policy, standards and performance from the field’s administrative officer

Responsibilities

- Maintains and coordinates administrative operations of the branch, including, personnel, supply, security and maintenance;
- Maintains records for branch’s staff including attendance, leaves, and coordinates all personnel requests to MD National Office;
- Maintains the general archiving system of the branch, ensuring safety of documents and easy retrieval of information and forms, including client’s files, PMA inquiry and responses, loan applications, clearance, legal notification and registered mail for clients transferred to legal cases and any other records related to branch’s operations;
- Drafts and prepares Branch Office documentations, including, client contracts, notarial deeds, memoranda and other relevant programme documents;
- Checks that loan contracts, supporting documents and data has been properly completed, duly signed and notarised before transfer to the Branch manager for approval;
- Acts as alternative branch cashier; receives payments and issues receipts to clients during the absence of the MD Cashier;
- Receives clients and other visitors to the Branch Office and directs them to relevant staff;
- Sorts and distributes incoming mail. Photocopies, collates and binds reports letters, memoranda and training material.
- Arranges and schedules all office meetings in consultation with the branch manager;
- Performs any other duties that may be assigned.

Competencies

- Excellent Knowledge of computer processing skills, MS-Office access and other databases;
- Ability to work under pressure and cope with heavy workload;
- Thoroughness and attention to detail;
- Ability to organize and plan own work;
- Confidentiality.

Education

Two years post-secondary diploma in business and office practice or business administration or other related discipline .
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Work Experience

Three years’ experience in office work, data entry and processing in a computerized environment. Experience or training in the use of personal computers and in operating of standard software applications such as MS-Word, Excel, Access - is required
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Languages

Good working knowledge of spoken and written English and Arabic.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

* Conditions of service:
Contract Status: ISP Monthly basic salary: 113.500 SYP, additional to
other allowances 450.000 SYP. Grade: ML2B Candidates who are invited to a written test
should submit their academic qualifications, employment certificates and other required
documents, either before the date of the test, or on the day of the test. Failure to do so may
entail disqualification from the recruitment process. ¿¿¿ ¿¿¿¿¿¿¿¿¿ ¿¿¿¿¿¿¿¿ ¿¿¿¿¿¿¿¿ ¿¿¿¿¿
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¿¿¿ ¿¿¿¿ ¿¿¿¿¿ ¿¿ ¿¿¿¿¿ ¿¿¿ ¿¿¿ ¿¿¿¿¿¿¿¿¿ ¿¿ ¿¿¿¿¿¿ ¿¿¿¿¿¿¿¿ Candidates should also submit a
statement of non-employment (3 copies) given that governmental, or joint sector employees
cannot be appointed to UNRWA posts even if they have leave without pay permit. ¿¿¿¿¿ ¿¿¿¿¿
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¿¿¿¿¿ ¿¿¿ ¿¿¿ .Candidates who succeed in the recruitment process and receive an offer of
appointment to the respective post must submit a notification issued by GAPAR to the effect
that they have reported to GAPAR and have filled the required forms for obtaining approval
of competent government authorities. They should also submit the following: ¿¿¿ ¿¿¿¿¿¿¿¿¿
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¿¿¿¿¿¿¿ :•Statement of non-conviction (3 copies). ¿¿¿¿¿ ¿¿¿ ¿¿¿¿¿ ¿¿¿ 3 •Copy of personal ID.
¿¿¿¿ ¿¿ ¿¿¿¿¿¿ * Equivalency: Candidates with an equivalent combination of relevant
academic qualifications, professional training and progressive work experience may also be
considered if there will not be enough qualified candidates.* General information 1. This
vacancy notice is open to internal and external candidates. As an Area post, only candidates
who reside in Syria at the time of applications are eligible to apply. The Agency does not
assume responsibilities nor support the issuance of work permits for those who has no legal
documents to live in Syria.2. It is the responsibility of the candidate to provide full, accurate
and up to date information in his/her application form. Any missing and/or misleading data
may lead to candidate disqualification.3. Please ensure that the e-mail address and mobile
phone number that you have written in your Personal History Form are accurate and active.
Your status in relation to the vacancy will be communicated to you only via the email listed
on your Personal History Form.4. For more information please visit the website, http//:
inspira.un.org5. Qualified female candidates are strongly encouraged to apply.
United Nations Considerations
Staff members are subject to the authority of the Commissioner-General of UNRWA and to
assignment by him or her. UNRWA is committed to achieving gender parity at all levels of
staffing under the current UN-wide gender agenda and strongly encourages applications from
qualified applicants from under-represented groups.At UNRWA, the paramount consideration
in the recruitment and employment of staff is the necessity of securing the highest standards
of efficiency, competence and integrity, with due regard to geographic diversity. All
employment decisions are made on the basis of qualifications and organizational needs.
UNRWA is committed to creating a diverse and inclusive environment of mutual respect.
Reasonable accommodation for applicants with disabilities may be provided to support
participation in the recruitment process when requested and indicated in the application.
UNRWA Considerations UNRWA staff are expected to uphold the highest standards of
efficiency, competence, neutrality, impartiality and integrity. This includes respect for and
commitment to human rights, diversity and non-violent means of dealing with all kinds of
conflict. Only persons who fully and unconditionally commit to these values should consider
applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA
if they have committed violations of international human rights law, violations of
international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if
there are reasonable grounds to believe that they have been involved in the commission of any
of these acts. Candidates who have committed crimes other than minor traffic offences may
not be considered for employment. The Agency may disqualify applicants who have separated
for reason of misconduct, who left a UN Agency while misconduct processes were pending,
or who appear on the UN Sanctions List.UNRWA is a non-smoking work environment.
Applicants are urged to follow carefully all instructions available in the online recruitment
platform, inspira. For more detailed guidance, applicants may refer to the Manual for the
Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side
of the inspira account-holder homepage.The evaluation of applicants will be conducted on the
basis of the information submitted in the application according to the evaluation criteria of the
job opening and the applicable internal legislations of the United Nations including the
Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and
Rules, administrative issuances and guidelines. Applicants must provide complete and
accurate information pertaining to their personal profile and qualifications according to the
instructions provided in inspira to be considered for the current job opening. No amendment,
addition, deletion, revision or modification shall be made to applications that have been
submitted. Candidates under serious consideration for selection will be subject to reference
checks to verify the information provided in the application.Job openings advertised on the
Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

This post is financed by [type of funding e.g. the Support Account for Peacekeeping Operations].

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.