Senior Driver (& Admin Assistant), TA, G-3, 364 days extendable, Operations section, Muscat Duty Station (for Omani nationals only)

The Senior Driver & Admin Assistant would be an integral part of the Operations team, assisting with various administrative tasks and providing reliable and safe driving service to the head of the office.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

For every child, support.

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

For every child, support.

UNICEF Oman Country Office is made up of a small dynamic team. The Senior Driver & Admin Assistant would be an integral part of the Operations team, assisting with various administrative tasks and providing reliable and safe driving service to the head of the office.

How can you make a difference?

Under the supervision of Procurement and Admin Assistant G5, the Senior Driver & Admin Assistant, at the G-3 level, will perform 60% as Senior Driver and 40% as Admin Assistant. Therefore, she/he expects to provide reliable and safe driving services to the head of office, demonstrating the highest standards of professionalism, discretion, integrity, sense of responsibility, excellent knowledge of protocol, whilst ensuring compliance with local driving rules and regulations. The Senior Driver & Admin Assistant is expected to demonstrate a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds. Under the supervision and guidance of the Procurement & Admin Associate, the Senior Driver & Admin Assistant is responsible for executing a broad variety of routine administrative tasks for the office.

The Senior Driver & Admin Assistant will be expected to perform Key functions and accountabilities as given below:

1. Reliable and safe driving services for staff and officials;

• Drives the Head of the Office, senior UN staff and high-ranking UN officials and visitors, ensuring the provision of reliable and safe driving services.
• Meets senior official personnel and visitors at the airport and may assist with basic visa and customs formalities and arrangements when required.

2. Maintenance of assigned vehicle;

• Ensures vehicle is kept in good running condition at all times through addressing minor repairs, making arrangements for major repairs, timely changes of oil, check of tires, brakes, water levels, and car washing.

3. Documentation of vehicle-related information;

• Ensures availability of all the required documents/supplies, including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle; keeps track of insurance and other tax formalities.

4. Travel documentation and support;

• Provides travel assistance to staff members in section for travel arrangements, liaises with focal points to ensure that the organization obtains the best service and price for all travel.
• Briefs/de-briefs staff members about administrative requirements for travel such as visas, security clearance, medical clearance, and documentation procedures. 
• To initiate and finalize official visit/residential visa process (including diplomatic and residence ID) as requested by supervisor within the agreed timeline through MOFA or ROP.

5. Handling protocol issues related to staff travel, work permit, visa and international staff privileges;

• To provide assistance to international staff in relation to administrative tasks such as opening bank accounts, driving licenses, registering lease agreements with MOFA, and school registration.
• To cancel/terminate all visas and residencies for staff and their dependents at the end of their assignment in Oman.
• To process the request for VIP airport lounge for eligible staff during departure and arrival to Oman.
• To issue new or renew airport permits for all drivers in the office.
• Provide support to custom clearance and renewal of customs documents.
• Organizes and files documents issued by the Government, UNICEF HQ and CO related to Protocol, including records of travel and residence documents for all international staff, and makes all the necessary arrangements to update and renew documents as per Government requirements.

6. Office supplies and maintenance;

• Monitor and supervise adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.
• Supports management of administrative supplies and office equipment and updating the inventory of items.
• Monitor and supervise office maintenance.

To qualify as a champion for every child support, you will have:

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work. A valid driver’s license and knowledge of local driving rules and regulations is mandatory.

Experience: A minimum of 3 years of relevant administrative or clerical work experience and work experience as a driver in an international organization, embassy or UN system with a safe driving record is required.

Language Requirements: Fluency in English and Arabic is required.

Skills:

• Good knowledge of the city, local roads and conditions where the office is located.
• Knowledge of driving rules and regulations, chauffeur protocol and courtesies.
• Skills in minor vehicle repairs.
• Ability to deal patiently and tactfully with visitors.
• High sense of confidentiality, initiative and good judgment.
• Ability to work effectively with people of different national and cultural background.
• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
• Good knowledge of UNICEF administrative policies and procedures.
• Organizational, planning, and prioritizing skills and abilities.
• Ability to deal patiently and tactfully with visitors.
• High sense of confidentiality, initiative, and good judgment.
• Ability to work effectively with people of different national and cultural background.
• Ability to work in a team environment to achieve common goals.

For every Child support, you are expected to demonstrate:

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter:

https://uni.cf/UNICEFValues

UNICEF competencies required for this post are:

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

Statement on UNICEF's Zero-Tolerance policy on Sexual Exploitation and Abuse:

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• This VA is open to all internal and external Omani nationals.
• Only shortlisted candidates will be notified and advance to the next stage of the selection process.