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Grants Specialist


  • Organization: DRC - Danish Refugee Council
  • Location: Caracas
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Grant writing
  • Closing Date: Closed

Danish Refugee Council is one of the world’s leading humanitarian NGOs, working in more than 40 countries to provide adequate assistance with a rights-based approach to refugees, asylum seekers, internally displaced persons, returnees and migrants. DRC is currently looking for a highly qualified Spanish and English-speaking Grants Management Specialist for his country office in Venezuela. This is an opportunity for an experienced professional to support DRC’s emergency response in Venezuela.

DRC established operational presence in Venezuela in 2019 to meet the urgent needs of internally displaced people and vulnerable host communities. DRC is currently scaling up its response in Venezuela through an integrated programming. Primarily based on protection activities (protection monitoring, individual protection assistance, community-based protection, prevention and response to Gender Based Violence (GBV), legal assistance and case management), the response also includes components of food security and economic recovery, and disaster-risk reduction activities. DRC is currently active in Apure, Zulia and Sucre, both through direct and indirect implementation, with a strong capacity-building component.

The Grant Management Specialist is overall responsible for DRC grant management within the country team. This includes facilitating and supporting the development of high-quality funding proposals, in compliance with donor and internal DRC rules and regulations, responsible for donor reporting, information management and grant management capacity-building efforts.

The position is also responsible for providing regular support and guidance to project cycle management. The most important role for this position is to contribute in developing country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.

Main responsibilities                                                                                              

Grant Management & Reporting

• Oversee and refine grants and contract management systems and processes;

• Update, streamline, and disseminate grants management tools and resources;

• Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance

• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding

• Organize and facilitate grant opening, review, and closing meetings

• Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions

• Maintain and update DRC’s online Grants Management System (GMS) platforms


• Support the Head of Programme to plan and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes

• Conduct regular donor mapping exercises and support Country Director and Head of Programme in identifying new funding opportunities in line with the country programme’s strategy 


• Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes

• Liaise with relevant government agencies


Roles reporting to this position


Reports to

No direct reports


Head of Programme


About you

Experience and technical competencies:

  • 3-5 years of relevant experience in grant management/coordination, programme development, fundraising in humanitarian settings with INGOs;
  • Solid experience in the compilation of donor proposals, modification requests and reports; with practical experience in working with UNHCR, BPRM, BHA, SIDA, ECHO, IOM, private foundations;
  • Knowledge of donor rules and regulations
  • Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
  • Excellent communication, coordination, influencing and interpersonal skills
  • Demonstrate ability in thinking creatively and practically to improve the quality of projects
  • Fluent in written and spoken Spanish and English;
  • Ability to lead and work within a multi-cultural/diverse team;
  • Commitment to Humanitarian principles and DRC values;



  • University Degree in Social Sciences, International Development or relevant fields.


In this position, you are expected to demonstrate DRC’ five core competencies:  

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.   
  • Collaborating: You involve relevant parties and encourage feedback.   
  • Taking the lead: You take ownership and initiative while aiming for innovation.   
  • Communicating: You listen and speak effectively and honestly.   
  • Demonstrating integrity: You act in line with DRC’s vision and values.  

We offer:

  • Designation of Duty Station:  Caracas 
  • Start date: 03 March 2023 / Please indicate in your application your availability
  • Contact Length: 6 months renewable depending on funding and performance;
  • Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for expatriate staff. Level: G – non manager.

Application process: Applications must be submitted through this page by clicking Apply button.  All applicants must send a cover letter and an updated CV (no longer than four 4 pages) in English. No application sent by email will be accepted. For information about the position, please contact DRC Venezuela Head of Programme Alice RIBES – – or DRC Venezuela HR Officer Jesus Barreto –   

Closing date for applications: 28 February 2023. Please note that the applications will be reviewed on a rolling basis.

This vacancy is now closed.
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