Roving M&E Officer - HeRON

CONTEXTUAL BACKGROUND

The IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi state. In February 2014 the IRC moved into Adamawa State in NE Nigeria to provide humanitarian interventions through a multi-sectoral, integrated approach for conflict-affected populations. IRC Nigeria now operates a country office in Abuja and field offices in Mubi and Yola of Adamawa State, Maiduguri, and Monguno of Borno state, and Damaturu of Yobe State. Currently, IRC Nigeria implements programs for primary health care, nutrition, environmental health, women’s protection, and empowerment, protection, child protection, education, food security & livelihoods

HeRON Project Overview in Adamawa

Since 2020, the Health Resilience of the Northeast (HeRON) project has been working alongside states and local government authorities in Borno and Yobe, strengthening their capacity to effectively deliver quality integrated primary healthcare, reproductive, maternal, and newborn and child health and nutrition services.

In late 2022, HeRON conducted a health needs assessment in Adamawa state to ascertain the readiness of the health system to provide quality primary healthcare services for Internally Displaced Persons (IDPs), returnees, and vulnerable host community members.

In 2023, HeRON will expand to Adamawa state to support the State Government in implementing a resettlement plan for IDPs across selected LGAs from dependency on emergency humanitarian aid to independent and self-sufficient residents of Adamawa state, and support the IDPs, IDP returnees, and vulnerable host community members have improved access to quality primary health care and Nutrition services.

Scope of Work

IRC is seeking a dynamic and experienced monitoring and evaluation officer to support the the implementation IRC-HeRON monitoring and evaluation activities in Adamawa State. He/She will be responsible for the collection, compilation, consolidation, and analysis of data to track programs/ projects activities, monitor progress and support impact measurement at the state level.  S/he will also conduct development research, engage in reflective practice, and generate lessons from projects/program and prepare M&E plans for the HeRON Adamawa programs.  S/he is responsible for establishing and ensuring better field level data management systems for the core program s/he assigned to and coordinates the proper and timely evaluation of project objectives/impact.  S/he will contribute to the existing client response mechanisms and ensure program staff participation in M&E activities.  The position holder will closely work with HeRON manager(s), Health system strengthening officers.  S/he also will work closely with the M&E unit on technical matters and reports to the M&E Manager and the HeRON manager(s).

Major Responsibilities

A.      Program/project design and learning (20% of time)

• Participate in program/ project design especially in developing HeRON logframes and contribute learning from previous projects
  
• Responsible for continuously updating MEAL and impact measurement tools and systems on timely fashion for use by the project.
• Support to develop and make sure that HeRON project have and use tested monitoring tools that capture both program activity and indicators progress.
• Responsible for organizing/supporting periodic ongoing HeRON data review, reflective practice, evaluation, and progress monitoring events by involving communities and local partners.
• With support from the Senior MEAL Manager, M&E Manager, and HeRON manager(s) and MEAL coordinator(s), establish and maintain project level information management system
• Contribute to designing strategy to collect field level information required by IRC, donors and/or stakeholders.

B.      Monitoring and evaluation (50% of time)

• Responsible for tracking HeRON field activity implementation progress against monitoring work plans.
  
• Coordinate the field level community participatory monitoring and evaluation, reflective practice and impact measurement.
• Support the M&E Manager  for ensuring the on-time execution of HeRON projects major field monitoring and evaluation events including but not limited to baseline survey, mid-term evaluation, final evaluation, data quality audit and field supervision.
• Responsible for providing technical support to HeRON program staff staff and stakeholders at LGA and PHCC level on information management system, proper data collection and record keeping.
• Support at ensuring improved availability and use of HMIS tools at the supported Health facility levels of targeted LGAs
• Support the LGAs M&E officers to collect data timely and have it entered  on the DHIS2 platform correctly and timely.
• Responsible for updating HeRON MEAL plan timely and provide feedback to program staff on status and quality of implementation.
• Support the M&E Manager  for HeRON monthly and/or quarterly performance indicator analysis, including generation of reports as well as presentations for staff related to on-going performance.
• Support the M&E Manager  for conducting HeRON regular data verification exercises to ensure reporting and collection of quality data.
• Responsible for verifying HeRON entered data for completeness, correctness, and consistency and follow up on any data quality issues.
• Responsible for documenting findings from HeRON data quality audits and store in project files to ensure collective and sustainable access.
• Actively participate in and contribute to MEAL team activities, system assessments, development, and implementation of new systems and/or tools aimed at strengthening overall MEAL practices at IRC Nigeria.
• Responsible for closely working with HeRON staff to ensure they follow correct procedures and criteria during beneficiary registration.
• Contribute to providing MEAL inputs for HeRON reports of project activity implementation.
• Support in conducting reflective practice forums at field office/ project level and compile lessons from project implementation processes and send it to the next level for review.

C.      Information management and reporting (10% of time)

• Support in establishing and maintaining HeRON project information management system.
• Responsible for submitting HeRON data set to update country office wide program database on monthly basis.
• Responsible for compiling HeRON Adamawa regular project monitoring report, including lessons learned, and application of evaluation recommendations.
• Support to ensuring all projects have downward/ forward client responsiveness mechanisms and works with project staff to make sure of its implementation.
• Responsible for compiling quarterly, biannual and annual tabular, and narrative HeRON reports (as required by project stakeholders) on projects’ accomplishments by cost and alert the management for special deviations from the plan.

D.      Capacity building and supervision (10% of time)

• Responsible for conducting capacity building sessions to support Facility and LGA M&E officers in capturing and entering data in the National DHIS2 platform timely.
• Work with Partner Organizations to provide support at ensuring data validity forums are planned and organized to support sharing lessons and practice of how better data collection and used will be improved.
• Follow up with Facility and LGAs to address data gaps identified during data quality assessment conducted in the locations.

E.       Perform other duties assigned by the supervisor (10% of time)

• Perform other task related assignment proposed by his/her supervisor/s

Coordination & Representation

• Participate and provide technical support at State/LGA MOH monitoring and evaluation activities/meetings
• Participate in program coordination meetings with the Adamawa HeRON program teams
• Participate at coordination meetings: All HeRON consortium coordination-related meetings, Field implementation meetings with program staffs, and any other relevant IRC internal meetings as required
• Participate at relevant external coordination meetings (relevant TWGs and Tsk forces, etc.) as required
• Facilitate field monitoring visits for internal and external stakeholders, when required.

Key Working Relationships

Line Manager: HeRON M&E Manager Adamawa 

Indirect/Technical Reporting: Senior Consortium M&E Manager, HeRON Managers Adamawa

Position directly Supervises- N/A

Key Internal Contacts:

Country Program:  Consortium Management team, Other HeRON M&E officers M&E Coordinator

Key External Contacts:  State/LGA M&E  Officials, State PHCDA M&E Officials, State MoH – HeRON Focal Persons, Adamawa IDP transition committee, Community Networks/ WDCs