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Programme Management Advisor

Beirut

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Beirut
  • Grade: Mid level - LICA-11, Local Individual Contractors Agreement
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: Closed

Background Information - Job-specific

The UNOPS Multi-Country Office in Amman implements projects on behalf of UN agencies and bilateral donors and in close coordination with the Government and national authorities. With an established presence across the region, the office runs operations including large-scale procurement, project development and technical management, and provides financial, human resources and infrastructure-related services.

The functional objective of the UNOPS Multi-Country Office in Amman is to deliver its projects in an efficient and effective manner and in line with the principles, rules and regulations of UNOPS, to achieve the outcomes sought by the clients.

UNOPS has been active in Lebanon since 2015, delivering projects in support of the Government of Lebanon and partners. Since the explosion at the Beirut Port on 4 August 2020, UNOPS has significantly scaled up its presence in the country to support the humanitarian response and both its presence and portfolio have undergone expansion.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

UNOPS is committed to achieving a fully diverse workforce.

Functional Responsibilities

Under the direct supervision of the Multi-Country Office Director, and under the secondary supervision of the Head of Programme, the Programme Adviser will ensure the overall management of UNOPS presence in Lebanon, and advise the Multi-Country Office Director, and the Head of Programme accordingly. The incumbent will be responsible for the following:

UNOPS Strategic Positioning:

  • Provide comprehensive analysis on the current situation in Lebanon, including political and socio-economic developments; 

  • Develop a forward-looking strategy for UNOPS activities in Lebanon, incorporating a number of alternative scenarios and lesson learned, and in full engagement with the project teams in Lebanon; 

  • Develop an understanding of the operational context in Lebanon and identify opportunities for UNOPS support to the stakeholders in Lebanon; 

  • Work closely with the Head of Programme and the Partnership Advisor in the Amman Multi-Country Office to analyse programming opportunities and provide inputs into project development, including drafting of concept notes, project proposals, and negotiating legal agreements;

  • Keep abreast of the relevant developments in Lebanon, including information on the key actors, events and stakeholders;

  • Maintain a good local network and relationships with key donors, partners, and stakeholders, as relevant to the situation in Lebanon; 

  • Support the Regional Director and the Multi-Country Office Director on strategic matters relating to UNOPS positioning and/ or programming in Lebanon.

Programme/ Project Implementation:

  • Support project teams in strengthening relationship with local entities for effective project implementation;

  • Follow up on ongoing UNOPS engagements in Lebanon;

  • Support the PMs in the Quarterly Review processes;

  • Alert the Multi-Country Office on any impending or anticipated risks that may affect UNOPS programme implementation;

  • Participate in Project Steering Committees, as needed.

National and UN/ non-UN Planning and Coordination Processes:

  • Engage with relevant UN and national/ non-UN coordination mechanisms and represent UNOPS, as and when needed;

  • Contribute to ensuring technical coordination between all projects and relevant UN and non-UN entities in close consultation with the Amman Multi-Country Office; 

  • Review and provide inputs into strategic-level, inter-agency, humanitarian, and national planning processes, as pertaining to UNOPS programming in Lebanon; 

  • Represent the UNOPS Multi-Country Office Director in relevant UN and/ or non-UN forums, as and when requested;

Knowledge Management Support:

  • Provide support to knowledge building and knowledge sharing, focusing on achievement of the programme and partnership goals and objectives;

  • Maintain close interaction with Programme/Project staff to share information and knowledge; and to provide proactive support and follow-up in building and maintaining effective partnership;

  • Produce periodic reports, briefing papers, and talking points for meetings of the senior management as related to Lebanon; 

Programme/ Project Development Support:

  • In close coordination with the Head of Programme, the Head of Support Service, Partnerships Advisor, and the PMO, support UNOPS teams in Lebanon in compliance with UNOPS Organizational Directives, Administrative Instructions and Project Management Manual during the development of new projects in Lebanon including the drafting of project documents at opportunity /pre-engagement and initiation stages;

  • Ensure proper handover of finalized engagement(s) to project manager(s) in full coordination with the Head of Programme, the Partnerships Advisor, and the PMO;

  • Provide support to the Multi-Country Office Director, the Head of Programme, and the Partnerships Advisor in identifying opportunities for UNOPS support to the stakeholders in Lebanon.

Other Duties:

  • Perform other related duties as and when requested by the Multi-Country Office Director and/ or Head of Programme. 

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:
  • Advanced University Degree (Masters degree or equivalent) preferably in political science, social science, international relations or a relevant field. 
  • A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.
  • Certification in Project Management such as Prince2 or PMP is highly desirable
Experience:
  • At least 7 years of progressively responsible experience in strategic planning, humanitarian and development programme management/oversight/monitoring, resource mobilization and client/stakeholder management is required;
  • Experience in and good knowledge of the situation in Lebanon and the accompanying challenges is highly desirable;
  • At least 3 years of demonstrated experience of engaging with bilateral and multilateral partners is required;
  • At least 3 years of professional experience with the UN would be an asset. 
  • Proficiency in using Google Suite Package (Google Sheets, Google Docs, and Google Presentation) is preferred.
Language Requirement:
  • Excellent knowledge of both written and oral English & Arabic is required.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: LICA-11
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Information

  • Please note that UNOPS does not accept unsolicited resumes.

  • Applications received after the closing date will not be considered.

  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

  • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

  • We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

  • This position is stationed in Beirut, Lebanon which is a family duty station.


Terms and Conditions 

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

  • For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
This vacancy is now closed.
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