Governance Project Officer

BACKGROUND:

 The International Rescue Committee (IRC), one of the world’s largest humanitarian agencies, provides relief, rehabilitation, and post-conflict reconstruction support to people affected by natural disaster, oppression, and violent conflict in 42 countries. The IRC is committed to bold leadership, innovation, and creative partnerships. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, the IRC assists people from harm to home. The IRC launched an emergency health response in Libya in September 2016 as the humanitarian situation in the country was deteriorating following the 2014 civil war. Since then, the IRC has broadened its portfolio with integrated health, protection, and governance programs aiming to employ a holistic approach to meeting the needs of crisis affected and vulnerable communities to survive, recover, and gain control of their futures.
IRC Libya’s governance portfolio includes skills-building and empowerment at the community level, capacity development support for local actors (including municipalities), and civil society and system strengthening. Through the proposed Action ‘Renew Libya: Strengthening Public Service Delivery for Recovery and Stability’, the International Rescue Committee (IRC) will implement rehabilitation activities, provide equipment and supplies, facilitate technical and organizational development trainings, and engage targeted communities and local partners to improve access to and uptake of quality, inclusive basic services that are responsive to priority needs of 251,600 community members in Ubari, Sebha, Shargya, Murzuq, Bent Baya, Algarefa.. The Action will be guided by IRC’s extensive experience in and detailed understanding of the operating context in these locations, including social and political dynamics, access, and security.  
SCOPE OF WORK:  With aims to implement, the IRC is seeking a qualified Local Governance Officer to provide management support to the team and develop and implement project work plans in line with the project scope, staffing and budget.The officer will be responsible for overall management of the Action in all the cities in accordance with IRC and donor requirements. This position will report to IRC Libya’s Governance Coordinator, and will supervise one Community Engagement Assistant and 24 Community Volunteers to ensure the project is implemented in a context appropriate and gender sensitive approach, and establishes and maintains strong relationships with project stakeholders at all levels. . 

DUTIES AND RESPONSIBILITIES: 
Project implementation and monitoring
Support the Governance Coordinator to develop and update the project management tools e.g., workplan, spending plan, procurement plan and the indicator monitoring table when needed.
Manage the project’s Community Assistants across project locations/municipalities.
Maintain open and professional relations with team members (IRC, local CSOs, and local government authorities (municipalities) ), promoting a strong team spirit and providing oversight and mentorship to support successful staff performance.
Ensure the compliance of program activities with the commitments made to the donor.
Work closely with the Community Engagement Assistant and community volunteers to plan and implement the following activities:
Liaison and engagement with local authorities (councils, Civil Society Commission, and municipalities), in consultation with Governance Coordinator and Access & Security colleagues as needed, to support the Community Engagement Assistant.
Support in conducting and continuously reviewing the capacity needs assessment and gap analysis of the staff from local authorities and basic service providers;
Support in planning and quality supervising/delivery of the trainings to be provided to the selected municipalities;
Design of conflict-sensitive awareness activities with municipalities;
Design of community dialogue sessions/meetings;

Support the Governance Coordinator, the IRC Monitoring, Evaluation, Accountability & Learning (MEAL) team, and partners in the required monitoring and evaluation activities.
Ensure that documents relating to activities and other project resources are filed and archived (lists of participants, activity reports as well as supporting documents for expenses incurred)
Support integration and implementation of client feedback mechanisms
Present short, periodic internal reports indicating the progress of the activities, and to support donor updates as needed.

Administrative, financial, and logistical management
Work closely with the Governance Coordinator on the overall management of the project including compliance with commitments and deadlines, planning and systematic monitoring of budgets
As required, support in the development of planning and budget forecasts for activities (e.g., organizational needs assessments, trainings, awareness campaigns)
Participate in the development of project management tools (work plan, spending plan and procurement plan) and monitor expenditure plans and the purchasing plan to avoid any delay or inconvenience in the implementation of project activities
Prepare purchase requests and payment requests and produce other related procurement documents as needed.
Plan the material supplies necessary for the implementation of the activities (training material, awareness raising as well as office equipment, etc.)
Respect all administrative, financial, and logistical procedures of IRC

Communication and collaboration
Ensure quality representation of IRC to implementing partners
Maintain good relations with all stakeholders
Collaborate closely with other team members and partners in the implementation of all activities, including Health, Protection/Rule of Law, Women’s Protection and Empowerment, Children’s Protection, and other IRC colleagues
Produce high quality activity reports and reports of training, stakeholder engagement, and community events on timely basis
Support in the coordination of field visits by donors and other people external to the program, if needed.
Comply with the current IRC Libya Security Management Plan
Comply fully with the commitments and regulations established in the Protection Policy and in the Code of Conduct