By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Programme Assistant

Cairo

  • Organization: UNV - United Nations Volunteers
  • Location: Cairo
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed

Details

Mission and objectives

The World Health Organization serves as the directing and coordinating authority for public health within the United Nations system. WHO seeks to promote health, ensure everyone can attain the highest level of health, keep the world safe and serve the vulnerable through partnerships, people and countries.

Context

The UNV will work with the team of HIV, Hepatitis and STIs programme in WHO/EMRO and support administrative work of the unit

Task description

Within the delegated authority and under the supervision of Regional Adviser, HAS or his/her designated mandated representative(s), the National UNV Specialist will: • Provide full administrative support including drafting in line with WHO style guide, reviewing and dispatching of correspondence, reports, documents, etc., independently compose and finalize correspondence of administrative nature and draft interim replies, draft presentations as guided by professional staff. • Follow up on the implementation of program activities and ensure timely submission of unit’s contributions; respond to and act on telephone inquiries, assess the urgency of program matters and refer them to appropriate staff for action, inform and remind professional staff in the unit of deadlines, provide supporting material as appropriate • Organize the travel of the unit staff, including raising travel requests (TRs) in the General Management System (GSM), finalizing travel itineraries and hotel bookings etc., and following up and maintaining records on the submission of duty travel reports. • Provide full administrative support to the unit’s inter-country meetings, draft rationale and plan (including approximate costs) for meetings, compile and process all necessary documentation, liaise with participants, issue TRs, effect payments for participants, follow up on travel claims and complete logistical and financial arrangements. • Using GSM, carry out the function of project content administrator; entering unit work-plans, monitoring availability of funds and financial expenditures according to the approved work-plan, initiating expenditure batches, and liaising and coordinating with country offices on the implementation of the work-plan related to the concerned program. • Initiate and process different transactions in GSM, including procurement of goods & services, completing necessary forms, obtaining approvals for APWs and submitting documentation to the Administrative Assistant, and following up with concerned parties on the receipt of deliverables and finalization of payments. • Assist/replace administrative staff in the unit, and perform other relevant duties within their scope of responsibility as required. Results/expected outputs: • As an active WHO team member, efficient, timely, responsive, client-friendly and high-quality support rendered to WHO EMRO and its beneficiaries in the accomplishment of her/his functions, including: - The Strategic Priority: One Billion more people benefiting from Universal Health Coverage; - Global Outcome: Improved access to quality essential health services irrespective of gender, age or disability status; - Output: Countries enabled to strengthen their health systems to address population-specific health needs and barriers to equity across the life course; • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment; • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

This vacancy is now closed.
However, we have found similar vacancies for you: