Finance Assistant
New Delhi
- Organization: UNDP - United Nations Development Programme
- Location: New Delhi
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
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Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- Closing Date: Closed
Ensure effective execution of operation and programme finance management services and processes, consistent with UNDP rules and regulations. The Finance Assistant will support the Head of RPU and the team in ensuring timely and efficient financial management and administrative processes ensuring high quality and accuracy of work. She/he will be expected to promote a client-oriented approach and work in close collaboration with the UNDP Operations, Programme, UN agencies for resolving administration, statutory compliances and finance related issues.
Reporting structure and partners: Reports to Head- Resources & Planning Unit. Works in close collaboration with the operations, programme and project teams in the CO and the state offices and with UNDP HQs and GSSU staff for resolving finance-related issues and information exchange.
- Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports; implementation of the effective internal control framework and follow-up on audit recommendations.
- Input to CO finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
- Provision of inputs on CO cash management system improvement.
2.) Ensures administration of budgets and functioning of the optimal cost-recovery system through:
- Support in preparation and modifications of budgets for UNDP projects.
- Support cost recovery/ billing from agencies and track service management dashboard and project budgets.
3). Provides accounting and administrative support to the Finance Unit through:
- Proper control of the supporting documents for payments and financial reports for development projects; preparation of requests for payments for UNDP and non-Atlas agencies with accurate supporting documents and submission for processing to GSSU.
- Ensure timely and correct GL adjustments, process GLJEs and ensure proper supporting documentation are filed for all financial transactions and submission of certifications.
- Support in travel claim settlements and reconciliations.
- Service support to UN agencies including RCO in processing financial transactions and ensure budget management and financial reporting.
- Timely response to HQ/GSSU requests to resolve financial data issues.
- Maintenance of the proper filing system for finance records and documents.
4). Ensures proper CO cash management functioning through:
- Support timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Support to daily review of zero-balance account bank statements in Atlas to monitor imprest level for Paycycle.
- Support in processing deposits for incoming receipts from agencies
5). Ensures facilitation of knowledge building and knowledge sharing in the CO through:
- Participation in training for the operations/programme/projects staff on Finance.
- Sound contributions to knowledge networks and communities of practice
Core |
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Achieve Results:
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LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
Think Innovatively:
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LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
Learn Continuously
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LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
Adapt with Agility
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LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
Act with Determination |
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
Engage and Partner
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LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
Enable Diversity and Inclusion
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LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
Cross-Functional & Technical competencies:
Thematic Area |
Name |
Definition |
Customer Satisfaction/Client Management |
Support UN agencies, Operations/ programme |
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns. |
Communication |
Liaise with internals/ externals |
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels |
Finance |
Accounting (General) |
Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations |
Finance |
Financial reporting and analysis |
Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance |
Finance
|
Budget Management |
Ability to support budgetary aspects of work planning process, drawing and management of team budgets
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Digital Awareness and Literacy |
Digital Awareness and Literacy |
Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed |
Finance |
Banking and cash management |
Ability to collect, handle, and manage cash, which involves assessing market liquidity, cash flow, and investments
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- Secondary Education with specialized certification in Accounting and Finance.
- Bachelor’s Degree in Business or Public Administration, Economics, Commerce, Finance or closely relevant field with a minimum of 2 years of relevant experience will be given due consideration.
- 5 years (or 2 years with Bachelor’s degree) of relevant finance experience at the national or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Experience of working with Corporate Financial Management systems is highly desired.
- Fluency in English and Hindi.
- Accounting and Finance knowledge
- Project budget management
- Operations finance service delivery
- Worked on Statutory compliances
- Good communication skills
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