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Finance Assistant

New Delhi

  • Organization: UNDP - United Nations Development Programme
  • Location: New Delhi
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Background and Organizational Context:
The UNDP Resource & Planning Unit (RPU) is a part of UNDP India CO Operations. The unit is responsible for effective delivery of financial services, transparent utilization of financial resources and facilitate effective management of the Country Office (CO) programme and project budgets. The unit in close collaboration with the operations, programme and project teams in the CO and with UNDP HQs staff and Government officials ensures highest level delivery of functions while adherence to UNDP financial rules and regulations. It provides solutions to a wide spectrum of complex financial issues following a client-oriented approach consistent with UNDP rules and regulations.
Position Purpose:

Ensure effective execution of operation and programme finance management services and processes, consistent with UNDP rules and regulations. The Finance Assistant will support the Head of RPU and the team in ensuring timely and efficient financial management and administrative processes ensuring high quality and accuracy of work. She/he will be expected to promote a client-oriented approach and work in close collaboration with the UNDP Operations,  Programme, UN agencies for resolving administration, statutory compliances and finance related issues.

Reporting structure and partners:  Reports to Head- Resources & Planning Unit.  Works in close collaboration with the operations, programme and project teams in the CO and the state offices and with UNDP HQs and GSSU staff for resolving finance-related issues and information exchange.  

Duties and Responsibilities
1.) Ensures implementation of operational and financial management strategies through: 
  • Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports; implementation of the effective internal control framework and follow-up on audit recommendations.
  • Input to CO finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
  • Provision of inputs on CO cash management system improvement.

2.) Ensures administration of budgets and functioning of the optimal cost-recovery system through:

  • Support in preparation and modifications of budgets for UNDP projects.
  • Support cost recovery/ billing from agencies and track service management dashboard and project budgets.

3). Provides accounting and administrative support to the Finance Unit through:

  • Proper control of the supporting documents for payments and financial reports for development projects; preparation of requests for payments for UNDP and non-Atlas agencies with accurate supporting documents and submission for processing to GSSU.
  • Ensure timely and correct GL adjustments, process GLJEs and ensure proper supporting documentation are filed for all financial transactions and submission of certifications.
  • Support in travel claim settlements and reconciliations.
  • Service support to UN agencies including RCO in processing financial transactions and ensure budget management and financial reporting.
  • Timely response to HQ/GSSU requests to resolve financial data issues.
  • Maintenance of the proper filing system for finance records and documents.

4). Ensures proper CO cash management functioning through:

  • Support timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Support to daily review of zero-balance account bank statements in Atlas to monitor imprest level for Paycycle.
  • Support in processing deposits for incoming receipts from agencies

5). Ensures facilitation of knowledge building and knowledge sharing in the CO through:

  • Participation in training for the operations/programme/projects staff on Finance.
  • Sound contributions to knowledge networks and communities of practice


Achieve Results:


LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:


LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously


LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility


LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner


LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion


LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination


Cross-Functional & Technical competencies:

Thematic Area



Customer Satisfaction/Client Management

Support UN agencies, Operations/ programme

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. ‡Provide inputs to the development of customer service strategy ‡Look for ways to add value beyond clients' immediate requests. ‡Ability to anticipate client's upcoming needs and concerns.


Liaise with internals/ externals

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels


Accounting (General)

Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations


Financial reporting and analysis

Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance



Budget Management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets


Digital Awareness and Literacy

Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed


Banking and cash management

Ability to collect, handle, and manage cash, which involves assessing market liquidity, cash flow, and investments


Required Skills and Experience
  • Secondary Education with specialized certification in Accounting and Finance.
  • Bachelor’s Degree in Business or Public Administration, Economics, Commerce, Finance or closely relevant field with a minimum of 2 years of relevant experience will be given due consideration.
  • 5 years (or 2 years with Bachelor’s degree) of relevant finance experience at the national or international level. 
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
  • Experience of working with Corporate Financial Management systems is highly desired.
  • Fluency in English and Hindi.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
  • Accounting and Finance knowledge
  • Project budget management
  • Operations finance service delivery
  • Worked on Statutory compliances
  • Good communication skills
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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This vacancy is now closed.
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