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Assc Reporting Officer


  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Bujumbura
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Communication and Public Information
    • External Relations, Partnerships and Resource mobilization
    • Documentation and Information Management
  • Closing Date:

Hardship Level


Family Type


Family Type


Residential location (if applicable)



Staff Member / Affiliate Type



Regular > Regular Assignment

Remote work accepted


Target Start Date


Job Posting End Date

February 16, 2023

Standard Job Description

Associate Reporting Officer Organizational Setting and Work Relationships Under the overall guidance of the Senior Communications or Donor Relations Officer, the Associate Reporting Officer contributes to production, editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information, the incumbent promotes the vision, mission, and strategic goals of UNHCR. S/he establishes close contacts with all UNHCR sections in the AOR to gather and analyse information. S/he maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Keep abreast of all developments in the country operation/ bureau/ division or other entity to prepare appropriate briefings and reports. - Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media). - Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under AoR in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports. - Participate in annual reporting and planning process. - Work closely with Information Management to ensure accurate and attractive data presentation, including maps. - Support the monitoring of UNHCR¿s partnerships and consolidate information about Partners¿ activities. - Assist in the preparation of briefing kits and presentations for missions and visitors. - Assist in the preparation of reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor. Assist in providing visibility for donors¿ contributions to UNHCR. - Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting. - Prepare and distribute minutes of meetings. - Provide technical support, training and clarification on UNHCR¿s reporting policies and deadlines. - May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control. - Support UNHCR inter-agency coordination initiatives and leadership through provision of reporting and secretariat functions where relevant. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Journalism; Public Administration; Communication; International relations; Political Science; Law; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses n/a Relevant Job Experience Essential Experience in conducting, participating in and reporting on meetings, and drafting reports. Experience in programme/project development, planning, implementation, and/or monitoring. Desirable Experience in a field mission and at Headquarters / in the UN Common System and country context. Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism. Donor relations or liaison with media. Functional Skills PG-UNHCR's Programmes IT-Computer Literacy DM-Data collection methodologies SO-Networking CO-Strategic Communication (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The incumbent must have a thorough knowledge and understanding of UNHCR's policies, principles, in addition to analytical skills and strategic thinking. She/he must also excellent networking skills, coupled with solid experience in conducting effectively field visits to refugee camps and return areas by ambassadors and other donor community representatives. Moreover, experience in reporting as well as external/donor relations and other fund mobilization activities is essential for the successful discharge of the functions of this position. Also, in addition to excellent knowledge of the English language, Burundi being a French speaking country, the incumbent of this position must have excellent speaking, reading and writing skills in French to ensure quality communication with all stakeholders.
Experience in the preparation of concept notes and project proposals, briefing notes and PowerPoint presentations for external stakeholders is essential. Good understanding of the Burundi context as well as solid experience in working in this or similar contexts is an essential requirement, and so is organizational and political awareness and mature diplomatic skills, thus to be able to liaise and coordinate effectively with a variety of internal and external partners. He/she must be highly organized and detail-oriented, with the ability to work under pressure and prioritize multiple tasks. He/she must demonstrate a high degree of initiative, work independently with minimum supervision, and work effectively and respectfully within and across relevant teams. He/she must possess strong interpersonal and mature communication skills. A proven track record of professionalism and integrity, and good collaboration with partners are essential.

Required languages (expected Overall ability is at least B2 level):



Desired languages


Operational context

Occupational Safety and Health Considerations:

Nature of Position:

The Associate Reporting Officer works under the Representative and is in charge of managing the production of reports resulting from contributions from staff, units, sections and fields offices and from outside and ensures the quality control of the reports produced with a view to their dissemination to those to whom they are addressed. Additionally, the incumbent ensures the intermediary role in the participation of the UNHCR in the work of the United Nations team by providing the follow-up of the reports resulting from the meetings with other United Nations agencies based in Burundi. S/He should Support the senior Management and programme in negotiation and follow-up of contributions with donors, support in reviewing actions and strategies for key donors with a specific focus on monitoring and analysing,  and develop and maintain donor profiles and plans. Furthermore, S/He will have to monitor the recording and tracking of contributions and take necessary actions with the programme to satisfy donor requirements.

Besides, S/He should have a good knowledge of UNHCR’s budget structure, raise awareness, and mobilise political and financial support for UNHCR’s work and priorities. S/He should maintain a close dialogue with Donors and stakeholders and provides information to donor governments on UNHCR operations and financial requirements, including responding to donor governments’ requests for information on an ad hoc basis.

S/He should be able to support in assessing and analysing the needs of persons we serve in a participatory manner with all the Sub/field Offices, using an Age, Gender, and Diversity (AGD) perspective as a basis for planning.

S/He should provide support on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into corporate account priorities. He should maintain an excellent working relationship to assist the Public Information section in ensuring the visibility of UNHCR and its donors.

To fulfil this role, the incumbent must have proven knowledge and experience in Reporting tasks, which contributes to the production, editing and quality control of reports from various areas to share accurate and timely information and to promote well the vision, and the goals of Burundi operation. The incumbent must also use his/her diplomacy and negotiation skills to gather the expected inputs and information in a timely manner and demonstrate deep experience in working effectively internally with various units, sections and Field/Sub Offices and externally with different partners, the government on all matters requiring collaboration.

Accordingly, apart from excellent functional competencies related to the function, the Associate Reporting Officer will require to demonstrate deep experience in the field's activities in the area of reporting, which is a crucial asset for this position.

Living and Working Conditions:

In general, the socio-economic situation in the country remains very weak because Burundi has been in recession since 2015. Rising unemployment and the collapse of basic social services have led to a sharp deterioration in living conditions, and the population is sinking deeper into poverty. With a newly elected government and earlier than scheduled inauguration of the President, the country, donors and humanitarian community are adjusting to these changes and observing the outcomes.

Since 2017 UNHCR Burundi operation has been engaged in the facilitation of the voluntary repatriation of Burundian refugees from Tanzania. In 2020 the operation was faced with a dramatic increase in the return of Burundian refugees also from Rwanda, DRC and other countries in the region and further afield.

Working and living conditions in Bujumbura are, in general, at an acceptable level of standard. The medical facilities are low, and there is, in general lack of medications; however, UN staff have access to UN Clinic established under UN Country Team governance. This clinic has expanded in order to provide appropriate Covid-19 response.

Housing is of a good standard and available at a reasonable rate. Fresh vegetables and fruits are available in abundance. However, imported goods may not be easily available, and if available, they are quite expensive.

There are international commercial and humanitarian flights operating from Bujumbura international airport. In order to enter the country, there is a need to obtain a special entry authorisation at least 2-3 weeks ahead of time.  

Bujumbura is a family duty station, while in the field, it still remains a non-family duty station. UN Travel by road within Burundi is restricted to the hours from 08:00 to 17:00 and must follow MOSS compliance and any other security limitations. An escort is mandatory to proceed to the airport from 21:00 to 06:00. When travelling within Burundi, staff on official duty are required to do mandatory radio checks while on the road and to contact the local/regional UN Security Officer on arrival at the UN hub/regional locations.


Additional Qualifications



BA: Journalism (Required), BA: Law (Required)


Work Experience

External Relations


Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

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Add.2 to Bi-annual Compendium 2022 - Part B

Functional clearance

This position doesn't require a functional clearance
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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.