Assc Reporting Officer
- Organization: UNHCR - United Nations High Commissioner for Refugees
- Location: Bujumbura
- Grade: Level not specified - Level not specified
- Communication and Public Information
- External Relations, Partnerships and Resource mobilization
- Documentation and Information Management
- Closing Date:
Residential location (if applicable)
Staff Member / Affiliate Type
ReasonRegular > Regular Assignment
Remote work accepted
Target Start Date
Job Posting End Date
Standard Job Description
Desired Candidate Profile
Experience in the preparation of concept notes and project proposals, briefing notes and PowerPoint presentations for external stakeholders is essential. Good understanding of the Burundi context as well as solid experience in working in this or similar contexts is an essential requirement, and so is organizational and political awareness and mature diplomatic skills, thus to be able to liaise and coordinate effectively with a variety of internal and external partners. He/she must be highly organized and detail-oriented, with the ability to work under pressure and prioritize multiple tasks. He/she must demonstrate a high degree of initiative, work independently with minimum supervision, and work effectively and respectfully within and across relevant teams. He/she must possess strong interpersonal and mature communication skills. A proven track record of professionalism and integrity, and good collaboration with partners are essential.
Required languages (expected Overall ability is at least B2 level):
Occupational Safety and Health Considerations:
Nature of Position:
The Associate Reporting Officer works under the Representative and is in charge of managing the production of reports resulting from contributions from staff, units, sections and fields offices and from outside and ensures the quality control of the reports produced with a view to their dissemination to those to whom they are addressed. Additionally, the incumbent ensures the intermediary role in the participation of the UNHCR in the work of the United Nations team by providing the follow-up of the reports resulting from the meetings with other United Nations agencies based in Burundi. S/He should Support the senior Management and programme in negotiation and follow-up of contributions with donors, support in reviewing actions and strategies for key donors with a specific focus on monitoring and analysing, and develop and maintain donor profiles and plans. Furthermore, S/He will have to monitor the recording and tracking of contributions and take necessary actions with the programme to satisfy donor requirements.
Besides, S/He should have a good knowledge of UNHCR’s budget structure, raise awareness, and mobilise political and financial support for UNHCR’s work and priorities. S/He should maintain a close dialogue with Donors and stakeholders and provides information to donor governments on UNHCR operations and financial requirements, including responding to donor governments’ requests for information on an ad hoc basis.
S/He should be able to support in assessing and analysing the needs of persons we serve in a participatory manner with all the Sub/field Offices, using an Age, Gender, and Diversity (AGD) perspective as a basis for planning.
S/He should provide support on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into corporate account priorities. He should maintain an excellent working relationship to assist the Public Information section in ensuring the visibility of UNHCR and its donors.
To fulfil this role, the incumbent must have proven knowledge and experience in Reporting tasks, which contributes to the production, editing and quality control of reports from various areas to share accurate and timely information and to promote well the vision, and the goals of Burundi operation. The incumbent must also use his/her diplomacy and negotiation skills to gather the expected inputs and information in a timely manner and demonstrate deep experience in working effectively internally with various units, sections and Field/Sub Offices and externally with different partners, the government on all matters requiring collaboration.
Accordingly, apart from excellent functional competencies related to the function, the Associate Reporting Officer will require to demonstrate deep experience in the field's activities in the area of reporting, which is a crucial asset for this position.
Living and Working Conditions:
In general, the socio-economic situation in the country remains very weak because Burundi has been in recession since 2015. Rising unemployment and the collapse of basic social services have led to a sharp deterioration in living conditions, and the population is sinking deeper into poverty. With a newly elected government and earlier than scheduled inauguration of the President, the country, donors and humanitarian community are adjusting to these changes and observing the outcomes.
Since 2017 UNHCR Burundi operation has been engaged in the facilitation of the voluntary repatriation of Burundian refugees from Tanzania. In 2020 the operation was faced with a dramatic increase in the return of Burundian refugees also from Rwanda, DRC and other countries in the region and further afield.
Working and living conditions in Bujumbura are, in general, at an acceptable level of standard. The medical facilities are low, and there is, in general lack of medications; however, UN staff have access to UN Clinic established under UN Country Team governance. This clinic has expanded in order to provide appropriate Covid-19 response.
Housing is of a good standard and available at a reasonable rate. Fresh vegetables and fruits are available in abundance. However, imported goods may not be easily available, and if available, they are quite expensive.
There are international commercial and humanitarian flights operating from Bujumbura international airport. In order to enter the country, there is a need to obtain a special entry authorisation at least 2-3 weeks ahead of time.
Bujumbura is a family duty station, while in the field, it still remains a non-family duty station. UN Travel by road within Burundi is restricted to the hours from 08:00 to 17:00 and must follow MOSS compliance and any other security limitations. An escort is mandatory to proceed to the airport from 21:00 to 06:00. When travelling within Burundi, staff on official duty are required to do mandatory radio checks while on the road and to contact the local/regional UN Security Officer on arrival at the UN hub/regional locations.
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration
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