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Planning Associate (GS-6), Lima-Peru # 123317


  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Lima
  • Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: Closed

UNICEF PERU Job Title: Planning Associate Type of contract: Temporary Appointment Level of Job: GS-6 Temporary Position No. 123317 Supervisor Title / Level: Deputy Representative/P4 Organizational Unit: Programme Post Location: Lima, Peru Period of contract: mid-February 2023 to mid-May 2023

Job Title: Planning Associate

Type of contract: Temporary Appointment

Level of Job: GS-6
Temporary Position No. 123317
Supervisor Title / Level: Deputy Representative/P4
Organizational Unit: Programme
Post Location: Lima, Peru

Period of contract: mid-February 2023 to mid-May 2023

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

For every child, support.

How can you make a difference?

 Purpose for the job

The holder of the temporary post will be reporting to the Deputy Representative for guidance, training, and supervision. The Planning Associate will bring support on planning, reporting and budget tasks required for Programme at the UNICEF Peru CO. Planning Associate is expected to cover a variety of tasks linked to a specific work plan. While detailed instructions will be given to the incumbent, the volume and variety of work require the incumbent to check own work and to take initiative in identifying potentially problematic situations and discussing with supervisor. Tasks are expected to be met with high quality, responsive, commitment and timely, showing CRITAS values during the assignment.

Under the supervision of the P4 Deputy Representative, performs a variety of specialized tasks to support the planning, and programming processes as well as specialized tasks of the analysis, preparation, monitoring, guidance and control of the budget, involving several different sources of funds for the Country Office. Under the supervision of the Deputy Representative coordinates the process of preparation of donor reports and office end of the year report, especially regarding results assessment module and summary narrative.

Key functions, accountabilities and related duties/tasks

  1. Collects information mainly from records and reports and prepares periodic and ad hoc reports in support to planning and monitoring programme activities.
  2. Monitors and updates the planning structure in VISION/SAP
  3. Organizes data and information, prepares and maintains records, documents and control plans for the planning and monitoring of programme implementation focus on funds-
  4. Contributes to the preparation of planning and reporting documents and submissions to donors by providing information, preparing templates and tools to facilitate this process for all the stakeholders.
  5. Participate in Fund Raising Committee to inform on donor proposal status and actions points and contribute to maintain up to date database on donor communication requirements
  6. Contribute to the preparation of the End of the Year Report, specifically in the RAM assessment module and collecting inputs from the sections to prepare the summary narrative.
  7. Background information for use in discussions with governments and other organizations.
  8. Scrutinizes plans of project programmes and takes appropriate follow-up action.
  9. Carry out specific control tasks for programme planning and monitoring activities.
  10. Provides information on allotment accounts and availability of funds; issues revised sub-allotment; advises and updates allotment lists.
  11. Provides periodic analysis of funding trends in the Country Office: extracting data from various sources and collects information mainly from records and reports and prepares periodic/ad-hoc reports on programme budget
  12. Checks the monthly expenditure reports to ensure that charges are properly allocated, and allotments area not exceeded. Requests clarifications on over-expenditures from programme officers.
  13. Organizes data and information, prepare and maintains records, and control plans for the monitoring of budgets, project/programme implementation funds.
  14. Prepares adjustments, when necessary, to correct inaccurate entries, to transfer funds between accounts, and to liquidate obligations no longer required.
  15. For preparation of the budget: (a) retrieves information on costs of programme elements, such as staff and related costs, from automated files and compiles them in standardized and customized reports; (b) provides information on allotment accounts and availability of funds, issues revised sub-allotment advice and updates allotment lists.
  16. For monitoring of the budget: (a) checks for each sources of funding computer listings of expenditure by programme area and allotment code and compiles information in computerized summarized reports to identify area of over or under expenditure; (b) checks the monthly expenditure reports to ensure that charges are properly allocated, and allotments are not exceeded.



To qualify as an advocate for every child you will have:

1.  Education


Completion of secondary education is required, preferably supplemented by technical or university studies in industrial engineering and/or budget/accounting.



2. Work Experience


Minimum of 6 years of progressively responsible in planning, budget or programme administrative work is



3. Language


Spanish is mandatory and an advanced level of English is required.



For every Child, you demonstrate UNICEF’s values of Care, Respect, Integrity, Trust, Accountability and Sustainability.

The UNICEF competencies required for this post are:

Core Competencies

  • Demonstrates Self Awareness and Ethical Awareness (1)
  • Works Collaboratively with others (1)
  • Builds and Maintains Partnerships (1)
  • Innovates and Embraces Change (1)
  • Thinks and Acts Strategically (1)
  • Drives to achieve impactful results (1)
  • Manages ambiguity and complexity (1)

To view our competency framework, please visit here.


If your competencies match the requirements of the post, apply  to:

Deadline for receiving applications is 7 February 2023

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Qualified young women and young men are highly encouraged to apply.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for International Professional positions.

 Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This vacancy is now closed.
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