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Programme Manager, Programme and Financial Analysis, Programme Support Team


  • Organization: Gavi, Vaccine Alliance
  • Location: Geneva
  • Grade: Mid level - CS3 - Career Step 3 - Professional - Both internationally and locally recruited position
  • Occupational Groups:
    • Banking and Finance
    • Monitoring and Evaluation
    • Project and Programme Management
    • Managerial positions
  • Closing Date: Closed
Gavi, the Vaccine Alliance is a public-private partnership committed to saving children's lives and protecting people's health by increasing equitable use of vaccines in lower-income countries. The Vaccine Alliance brings together implementing country and donor governments, the World Health Organisation, UNICEF, the World Bank, the vaccine industry, technical agencies, civil society, the Bill & Melinda Gates Foundation and other private sector partners. Gavi uses innovative finance mechanisms, including co-financing by recipient countries, to secure sustainable funding and adequate supply of quality vaccines. Since 2000, Gavi has contributed to the immunisation of more than 981 million children and the prevention of more than 16 million future deaths. 

Building on Gavi 5.0 strategy with the focus on ensuring differentiation and standardisation, the Programme Manager will support the Senior Manager, Partnership and Grants in the coordination, management, and analysis of multiple grants with a clear focus of ensuring that appropriate needs from countries are well coordinated and prioritised to access funding through Gavi funding streams. The Programme Manager will also play a critical role contributing to the overall oversight of different funding provided to countries, analysis of the impact of the funding and ensure inclusive partner diversification for optimal impact. Furthermore, the Programme Manager will play a significant role in ensuring effective tailored support on grants management is provided to the High Impact segment and ensure that quality technical assistance is contracted and provided according to country needs.

Additionally, the Programme Manager P&FA will work closely with the Senior Manager to ensure quality and timely analysis is done to inform management and decision making.  He/she will contribute to cross-team coordination to reduce misalignment and under quality assurance to enhance the quality of team inputs as well as outputs.
•    Undertake proactive financial and programme analysis to ensure contribute to enhanced understanding and decision making;
•    Contribute to forward-planning, coordination and quality assurance to optimise the efficiency of PST inputs;
•    Ensure that quality financial and programme related data is available to input into high level briefs, presentations and other Gavi reports;
•    Support in performance monitoring to strengthen Gavi’s ability to articulate and assess its approach in ensuring value for money for its investments in partner organisations. 
Coordination and Quality Assurance across all PEF funding envelopes
•    Ensure effective adoption and reporting in conjunction with finance and other teams;
•    Contribute to the enhancement of partner accountability by ensuring analysis of partner performance, gaps and recommendation;
•    Review partner narrative reports and financial reports;
•    Coordinate the allocation of PEF Targeted Country Assistance (TCA) funding to Gavi partners including planning and performance management;
•    Undertake quality assurance checks to ensure that the core processes associated with PEF for allocated countries are well coordinated and implemented from end-to-end.

Programme Analysis
•    Prepare synthesis reports on TCA performance based on partner as well as secondary reports;
•    Map issues and challenges thematically as well as at the country level;
•    Coordinate partner and cross portfolio learning on progress, gaps, learnings and challenges and draw timely recommendations;
•    Prepare analysis of TCA, COVAX and CDS TA value–trends analysis for segments & fact sheets;
•    Identify best practices for sharing with CP, PPC & Board;
•    Contribute to hosting of PEF TCA Learning Events and practices that provides space and an environment for creating, discovering, capturing, and sharing lessons and good practices;
•    Coordinate and support independent evaluations of TCA and COVAX/CDS TA to draw lessons from partner support and influence new plans.

PEF Financial Analysis
•    Work closely with the financial reporting team to track and report on global envelopes;
•    Work closely with the financial reporting team to undertake forecasting exercises for Board and other high-level meetings;
•    Engage with relevant team to ensure Approval Requests (AR) are processed in a timely manner
•    Ensure that relevant master data is up to date;
•    Engage with relevant team to ensure the design and ongoing improvement is made to the PEF financial reporting in relevant Gavi financial platforms;
•    Work closely with Finance and Strategy on the design and execution of other relevant financial reporting;
•    Ensure proactive tracking and management of PEF funds.

Reporting: Programme and Financial
•    Contribute to the effective integration of PEF TCA and other models for value and impact;
•    Support innovations & cross portfolio engagements through PEF TCA;
•    Contribute to policy papers for PPC and Board;
•    Systematic financial and programmatic reporting for different audiences.

Coordination of Gavi teams in the PEF process
•    Support the preparation of Operational guidelines, process maps and other resources that allow for improved understanding of PST-PEF processes (for internal and external audiences);
•    Organise and participate in weekly cross-team meetings (including Finance, Procurement, Strategy) as required to ensure continued alignment and management of expectations.

Performance monitoring review and reporting of PEF TCA, CDS, FS and SFA Performance
•    Support with preparations and documentation for ongoing review and reflection meetings with partners on progress and performance (quarterly) in coordination with Country support teams (Fragile, high impact, core and standard countries);
•    Proactive identification, reporting and resolution/mitigation of issues and risks related to management and use of Gavi investments.

Supporting PST
•    Participate in all meetings/ workshops/ activities;
•    Resolve issues relevant to deliverable(s) as required. 

Corporate tasks
•    Systematic financial reporting for different audiences;
•    Coordinate internally for TA-related inputs on initiatives led by other Gavi teams;
•    Contribute to cross-secretariat initiatives and working groups.

Note: The essential functions listed in this section are not exhaustive of the job responsibilities; other duties may be assigned consistently with the department needs.
•    Minimum five years of relevant work experience;
•    Experience in immunisation programmes or health systems a great asset;
•    Experience working in/with developing countries on technical assistance a great asset;
•    Some grant, project- and/or programme-management experience required, including in situations of considerable complexity, challenging environments and political sensitivity; and
•    Experience in bilateral and multilateral aid environments an asset.
Strategic and proactive problem solver
•    Ability to develop strategic, transformational approaches in line with Gavi strategy;
•    Critical thinking, problem-solving and creative mindset;
•    Proactive identification, reporting and resolution/mitigation of issues and risks;
•    Excellent interpersonal skills, including ability to problem solve and manage conflict, often under time pressure.

Decisive and flexible
•    Flexible mindset & ability to adapt quickly, focusing on value creation;
•    Applies a timely and pragmatic approach with critical lens to make judgments & effective conclusions;
•    Champion evidence-based and data-driven decision making.

Outwardly engaging and effective influencing
•    Effective consultations with & influencing counterparts at all levels;
•    Builds and maintains effective working relationships to influence and guide for impact;
•    Ability to identify, engage and leverage existing and new partnerships;

•    Proactively explores opportunities to introduce new ideas & enhance solutions;
•    Creates a path forward, takes informed risks and pushes ambitious and ‘out-of-the-box’ thinking. 

Programme Management and Analysis 
•    Supports the various steps of the Gavi grant management process, including due diligence, steering, course-correction, etc.;
•    Coordinates, works effectively with others, structures work to meet deadlines, including effective prioritisation;
•    Know-how in project financial management;
•    Ability to analyse and synthesise qualitative and/or quantitative information.

Effective communicator
•    Delivers clear, concise and coherent messages – in both written and oral formats – adapted to intended audience.

Digital skills and record/knowledge management
•    A minimum of five years of professional experience in the field of global development or relevant discipline;
•    Experience in grant management processes and/or technical assistance contracting;
•    Experience in with software to create work objects;
•    Experience in bilateral and multilateral aid environments an asset (experience in both headquarters and in the field is an advantage). 

Excellent interpersonal skills
•    Models positive team behaviours that foster teamwork and trust, both internally and externally;
•    Conflict management and resolution;
•    Multi-cultural sensitivity;
•    People management and leadership skills.

Ability to work successfully in an international, multi-cultural, multi-partner environment, with significant travel.
•    Written and spoken fluency in English essential.
•    Advanced university degree in public health, health economics, development or social sciences, business administration (with experience in international development) or related field, or other relevant qualification.
•    Gavi Secretariat;
•    Gavi's alliance partners;
•    United Nations;
•    Multilateral & bilateral donor agencies.
If you wish to apply, please provide a cover letter and resume through our Careers webpage and apply by clicking on “Programme Manager, Programme and Financial Analysis, Programme Support Team”. Deadline for applications is 23 February 2023. 

Please note that as a vaccine organisation and in order to provide duty of care towards its employees, Gavi is requiring its new employees to confirm that they are fully vaccinated against Covid-19 as a condition for pursuing employment with us. You can find out more by visiting this link.              

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In support of Gavi’s commitment to diversity, equality and inclusion, we hire globally and welcome applications regardless of age, disability, ethnicity, national origin, family status, sex, gender identity or expression, physical characteristics, race, religion, spirituality or sexual orientation. Gavi has zero tolerance towards sexual harassment, sexual exploitation and abuse as well as any form of discrimination or harassment. Everyone at Gavi is expected to conduct themselves with integrity and respect towards each other. Gavi is committed to creating a work environment that is safe and professional, therefore all selected candidates will undergo rigorous reference checks. Read more here.

Gavi brings together the public and private sectors to save lives and protect people’s health by increasing equitable and sustainable use of vaccines against 18 infectious diseases. You will be joining an organisation at the centre of the international COVID-19 response, at the most critical time in global health in a lifetime. You will work in a culturally diverse environment with over 70 nationalities. You will collaborate with partners such as WHO, UNICEF, the Bill & Melinda Gates Foundation, the World Bank – and from business, civil society and government. And you will work in the first global health organisation to receive equal gender salary certification. Your unique experience, skills and talents can help us achieve our vision of leaving no one behind without the life-saving power of vaccines.  

This vacancy is now closed.
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