HR Assistant

SOS Children's Villages, founded in 1949, is the world's largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it.

Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen families who are under pressure so they can stay together. When this is not in a child or young person's best interests, we provide quality care according to their unique needs.

Together with partners, donors, communities, children, young people and families, we enable children to grow up with the bonds they need to develop and become their strongest selves. We speak up for each child's rights and advocate for change so all children can grow up in a supportive environment.

Location: Vienna/Innsbruck

Duration: Limited, Full-time

Mission

The HR Business Partner Team is part of the Human Resources and Organisational Development (HROD) Function who enables the organisation to reach its strategic goals and is a professional partner in all HR related aspects such as Learning & Development/Capacity Building, Talent Management and Succession Planning, Performance Management, Strengthening governance and accountability and Recruitment.

Tasks & Responsibilities 

• The incumbent of this position is to support the tasks of the HRBP team, such as recruitment, workspace management, various HR projects and other general HR related tasks.
• Support the recruitment cycle:
• Posting jobs on IO job opportunities/ Global job opportunities / LinkedIn /External website /Icims/. Informing staff council and staff about new job opportunities. Close Job when deadline is over

• Communication with candidates about status of their application. Handle external applicant requests. Handle internship recruitment. 
• Requesting reference checks based on standard templates
• Support shortlisting of candidates
• Send out written assignments or tests to candidates
• Organize interviews

• Reject unsuccessful candidates
• Handle travel reimbursements (when traveling for an interview and in case of relocation)
• Support onboarding and exit process
• Manage HROD workspaces and support HR communications (e g preparing presentations) 
• Support HROD trainings, events and webinars (preparations, technical support and follow-up)

• Organise travel arrangements for HROD co-workers; handle travel expense claims 
• General HR support to the HRBP team and support of various HR projects

Requirements

Essential:

• Good planning and organising skills
• High levels of communication skills
• Good knowledge of MS office, Outlook and Power Point 

• Cross-cultural communication skills 
• Recruitment skills/knowledge  

Desirable:

• HR-related knowledge and experience would be an asset

We offer

• A diverse range of interesting tasks in a leading INGO multicultural working environment
• As a responsible employer we provide a range of training schemes and encourage educational enhancement 

• A salary that will be commensurate with experience and qualifications
• As a responsible employer we provide a range of training schemes and encourage educational enhancement  
• 14 salaries/year 
• Overtime – does not get lost and can be taken as hours off 
• Home-office possibility 

• Possibility to work from abroad max 25% of your working time 
• 25 days of paid annual leave 
• Choice between Innsbruck and Vienna office 
• Training possibilities 

If you are interested in this position, please submit your detailed application in English by 26th of February 2023 at https://careers-sos-kd.icims.com