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Programme Assistant (Culture)

Paris

  • Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
  • Location: Paris
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Social Affairs
    • Administrative support
    • Culture and Sport
    • Project and Programme Management
  • Closing Date: Closed
OVERVIEW

Parent Sector : Culture Sector (CLT)

Duty Station: Paris

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Culture

Type of contract : Non Staff

Level : Level 3

Duration of contract : From 1 to 6 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 17-FEB-2023

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

Only candidates who are entitled to work in France may apply to this position

 

Initial duration of contract: 6 months with the possibility of extension subject to availability of funds and satisfactory performance.

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Under the overall authority of the Assistant Director-General for Culture (ADG/CLT), the general supervision of the Chief of the Living Heritage Entity and the direct supervision of the Programme Specialist in charge of the Statutory Support Team within the Programme Management Unit of that Entity, the Contractor shall contribute to the implementation of the programme and projects within the Entity, assist the Secretariat in related events, committees, activities organised by the 2003 Convention for the Safeguarding of the Intangible Cultural Heritage (hereinafter called  the 2003 Convention).

 

In particular, the incumbent will:

Long Description

 

  • Support the preparation of the statutory meetings of the Governing Bodies of the 2003 Convention by preparing and monitoring plans for administrative and logistical actions, sending out correspondence and communications to representatives of Member States and other stakeholders, such as Category 2 Centres, members of the Evaluation Body, NGOs, and experts, gather, collate and summarize relevant background information, and track and maintain files and records; in liaison with the Communication, Cities and Events Section (CLT/CCE) and other central services of UNESCO, make logistical arrangements for the preparation of statutory meetings; support the work of the taskforce supporting the Governing Bodies of the Convention throughout their meetings.

 

  • Assist in the preparation (including updating, preparing templates and also drafting), in English and French and according to standards and formats, of correspondence, documents, draft resolutions and decisions, forms, reports, briefings, notes and presentations related to statutory meetings; these tasks include the drafting, formatting and finalization of working and information documents, scenarios and presentations for the statutory meetings of the Governing Bodies of the 2003 Convention.

 

  • Participate in the maintenance of the 2003 Convention’s webpages related to statutory meetings and mechanisms; enter information in the database of the Convention necessary for the preparation of webpages of the statutory meetings and assist in the online publication of statutory documents.
Long Description

 

  • Assist in the updating and publishing of the forms in English and French for nominations to the Lists of the Convention, proposals for the Register of Good Safeguarding Practices, requests for International Assistance as well as reports submitted by States Parties and accreditation reports and requests from non-governmental organizations.

 

  • Informally translate correspondence and documents from either French/English into the other language and assist in the parallel reading to check linguistic coherence between these two languages, as necessary.

 

  • Prepare and ensure the timely execution of contracts, follow-up all measures concerning payments, including verification with the terms of contracts, draft reminder letters. Liaise with CLT/AO and CLT/CCE for the preparation and monitoring of statutory meeting obligations.

 

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

Education

  • Minimum requirement: Completed secondary, technical or vocational education.

 

Work experience

  • A Minimum of two (2) years of work experience in supporting programmes and projects in fields related to culture.

Skills and competencies

  • Very good knowledge of office software (Outlook, Word, Excel, Power Point, etc.).
  • Ability to manage information objectively, accurately and confidentially.
  • Flexibility and adaptability to work schedules and priorities according to workload, emergencies and deadlines.
  • Ability to design, work and execute tasks independently with thoroughness, care and method.
  • Ability to work with and within multicultural teams.
  • Excellent inter-personal skills and the ability to work effectively in a team and in a multi-cultural environment.
  • Good knowledge of IT skills (Microsoft Word, Excel, PowerPoint, Intranet, Internet, etc).
Long Description

Languages

  • Excellent knowledge (written and spoken) of English and/or French and good knowledge of the other language.
DESIRABLE QUALIFICATIONS

Work Experience

  • Relevant professional experience in UN System or at the international level.

 

Languages

  • Knowledge of another/other official UNESCO language(s) (Spanish, Russian, Chinese and/or Arabic) is an asset.

 

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

This vacancy is now closed.
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