Associate Interpretation Services Officer

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

 

This post is a limited-term fixed-term post.

 

 

1. Organizational Setting

 

The position of Associate Interpretation Services Officer is located in the Interpretation Section of the Language Division, Administration, Finance and Management Sector.  The Language Division is responsible for delivering comprehensive and high-quality language services in relation to\: the translation of treaties and other international instruments administered by WIPO, national legislative texts, documents for the Assemblies of Member States, publications, reports of meetings and conferences and working documents for committees of experts and other bodies; and the provision of interpretation services for the meetings of the WIPO Assemblies, committees and meetings organized by the various sectors.

 

2. Purpose Statement

 

The Associate Interpretation Services Officer assumes a wide range of coordination functions in support of the Interpretation Section.  In consultation with the Chief Interpreter, the incumbent liaises with WIPO's network of short term conference interpreters to coordinate interpretation scheduling for meetings and conferences, and assists the Head of Section in relation to the day-to-day administration of the Section.

 

3. Reporting Lines

 

The incumbent works under the supervision of the Head of the Interpretation Section (Chief Interpreter).

 

 

 

The incumbent will perform the following principal duties\:

 

a.   Coordinate interpretation scheduling for meetings and conferences;  provide support in hiring of short term interpreters to WIPO meetings on the basis of requisite language skills, availability and business needs;  assist with cost estimates, send and register pay slips and carry out other and other related processes.

 

b.   Actively follow up communications with internal stakeholders and interpreters, in the preparation for and during meetings and conferences;  provide interpreters with background information and documents;  record, address, follow up on and resolve issues; escalate complex issues to the Head of Section.

 

c.   Carry out interpretation documentation and terminology research;  create and update glossaries and assume responsibility for the Section's reference materials pertaining to WIPO bodies and meetings.

 

d.   Prepare and keep booths ready for meetings.  Prepare interpreter sets before meetings.  Prepare, print and take documents, presentations and reference materials to the booths before and during meetings.

 

e.   Assist in variety of different research assignments, projects and topics, to support managerial decisions on interpretation services, including contributing to the implementation of any tools and systems to support interpretation services;  maintain the existing interpreter database and any subsequent tool, ensuring accuracy and accessibility of data.

 

f.    Facilitate the provision of interpretation services during video-conferences, hybrid and virtual meetings and contribute to other developments such as remote interpretation and including the provision of sign language interpretation, among others;  provide support during video-conference sessions.

 

g.   Provide support to short-term interpreters in relation to contract management, invoicing and payment coordination when necessary;  assist in making travel arrangements and preparing travel authorizations and claims for interpreters.

 

h.   Assist in compiling interpretation services-related statistics, draft reports and support effective planning and adjustment of resources.

 

i.    Perform a wide range of administrative tasks linked to the provision of interpretation services, thereby contributing to the smooth running of the Section.

 

j.    Participate and, in the absence of the Chief Interpreter, represent the Section in internal meetings when needed;  and

 

k.    Carry out other related duties as required.

 

 

 

Education (Essential)

First-level university degree in languages, management, business administration or other relevant disciplines.

 

Experience (Essential)

At least three years' relevant professional work experience.

 

Experience (Desirable)

Experience in a language-related area, preferably interpretation.

 

Experience acquired in international organizations.

 

Language (Essential)

Excellent knowledge of written and spoken English, good knowledge of French.

 

Language (Desirable)

Good knowledge of Spanish and/or other UN languages.

 

Job Related Competencies (Essential)

Excellent organizational skills and ability to work accurately under strict time constraints.

 

Flexibility and adaptability to constantly changing business requirements.

 

Good analytical and problem-solving skills.

 

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

 

Competent user of Microsoft Office applications (e.g. Word, Excel, Outlook, Access, PowerPoint) and the Internet.  Ability to learn and use IT tools quickly.

 

Job Related Competencies (Desirable)

Knowledge of interpretation procedures and practices in international organizations.

 

 

 

1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.

 

 

 

Mobility\:  WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization.  Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

 

Annual salary\:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  Please note that this estimate is for information only.  The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice.  The figures quoted below are based on the January 2023 rate of 78.2%

 

P2
Annual salary	$49,254
Post adjustment	$38,517
Total Salary	$87,771
Currency USD

 

 

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

 

Additional Information

 

Initial fixed-term appointment of two years, renewable subject to satisfactory performance and other applicable conditions.  The selected candidate’s appointment will be subject to an overall term of five years in this position, with no possibility of renewal beyond that term.  S/he may, however, apply and be considered for other positions at WIPO.

This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).

 

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

 

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

 

The Organization reserves the right to make an appointment at a grade lower than that advertised.

 

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

 

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

 

Additional testing/interviewing may be used as a form of screening.  Initial appointment is subject to satisfactory professional references.

 

Additional background checks may be required.