Capacity Building Advisor (Strategic Planning Workshop Facilitator)

Remote | Home Based - May require travel

Organization: UNOPS - United Nations Office for Project Services
Location: Remote | Home Based - May require travel
Grade: Mid level - IICA-3, International Individual Contractors Agreement
Occupational Groups:
- Operations and Administrations
- Human Resources
- Education, Learning and Training
Closing Date: Closed

Background Information - Job-specific

South East Asia Multi-Country Office (EAPMCO)

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia - 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: SEMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Lao PDR, EAPMCO Philippines and EAPMCO Cambodia.
In 2022, the UNOPS EAPMCO implemented projects worth more than USD 95.7 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

Position Summary
Within the context of a newly (effective 1 January 2023) formed MCO with offices in Thailand, Indonesia, Papua new Guinea, Philippines, Laos and Cambodia and the two separate MCOs, the EAPMCO will be holding a senior management team retreat in Manila, Philippines during 20-22 February 2023 (2.5 days, half day on the last day). The overarching aim of the workshop is to optimize the leadership and management approaches and practices as well as the the governance and collaboration arrangements (effective collaboration among leaders) as to review and align strategic priorities and ambitions for the new MCO and its constituent business units (country and cluster plans) for the period 2023-2025.

The EAPMCO is thus looking for a senior and experienced individual to facilitate this important workshop. The facilitator will be responsible for designing the workshop, facilitating the workshop, preparing a workshop report and providing substantive recommendations on how to ensure successful implementation of the strategic plans and other activities agreed during the workshop.

It is expected that up to 10 participants shall join the workshop and these participants include directors, heads of unit, country managers, etc.

Functional Responsibilities
Under the overall supervision of the Head of Programme, EAPMCO, the Advisor will be responsible for the following:

Design and develop the workshop

Design the entire workshop, including the flow and methodology, in collaboration with the designated EAPMCO focal points.
Liaise with the EAPMCO workshop organizing team and other relevant stakeholders regarding the design and facilitation of the workshop
Advise on content to be included in slides and other materials to be compiled and/pr presented by the EAPMCO personnel
Design and prepare all relevant supporting materials for the sessions
Present the workshop design proposal to EAPMCO organizing team prior to the dates of the event.

Facilitate the workshop

Lead and facilitate each day of the workshop in person (21 - 23 February 2023 - 2.5 days, half-day session on 23 February)
Work closely with the UNOPS resource (Rapporteur) to ensure the accurate documentation of workshop proceedings
Liaise with the organizing team in case there is need to make changes to the agreed schedules/agenda.

Reporting

Produce a workshop report detailing the proceedings and the key decisions with the support of the UNOPS resource (Rapporteur)
Design a methodology for collating feedback from workshop participants during and after the event.

Note

Transportation (including flights if necessary) to and from the venue shall be provided by UNOPS
Accommodation and food shall be provided by UNOPS, and daily Subsistence Allowance shall be paid in accordance with the UNOPS travel policy.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

Advanced University degree in Human Resources management, Business Administration, Social or Behavioral sciences, Education or any related fields.
Or a First University degree in related fields combined with 2 additional years of relevant experience.

Experience:

A minimum of seven (7) years of experience in facilitating workshops, trainings, seminars, high-level meetings or similar events.
Minimum two (2) years of experience in facilitating strategic planning workshop/meeting/training in/for international organizations, multi-national corporations or similar organizations is a strong asset.
Experience facilitating sessions attended by a diverse audience in terms of gender, education/professional background, ethnic/racial background, etc is required.
Experience facilitating workshops in English is required.

Language Requirements:

Fluency in English is required.

Contract type, level and duration

Contract type: International Individual Contractual Agreement (IICA)
Contract level: ICS11 / IICA 3
Contract duration: Lumpsum

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Disclaimer: If the selected candidate is a local person, a Local ICA contract will be offered.
This is a home-based position with travel to the Philippines to facilitate the workshop in person.

Additional Information

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.