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Supply Officer - P4 (Evergreen)

Multiple locations

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Multiple locations
  • Grade: Mid level - P-4, International Professional - Internationally recruited position
  • Occupational Groups:
    • Logistics
    • Supply Chain
  • Closing Date: Closed

Job Requisition Type

Evergreen (Formerly known as talent pools, in order to have a balanced number of ready-to-hire candidates who can be deployed at short notice to a vacancy that best matches their skills. Evergreens are primarily used to fill Temporary Appointments.)

Call for applications - Supply Officer, P4

Location: Various location

Why should you join us?

UNHCR, the UN Refugee Agency, takes the lead in protecting people forced to flee wars and persecution around the world, providing life-saving aid including shelter, food and water to ensure their basic safety, rights and dignity. With 18,879 women and men working in 137 countries, we work tirelessly to make a difference in the lives of 89.3 million forcibly displaced people worldwide.

Our dedicated and professional staff work around the clock in roles including legal protection, community services, public affairs, health and more. Despite the challenges they can face, our staff are proud to work for UNHCR and determined to make a positive impact.

How can you make a difference?

Senior Supply Officer

The Senior Supply Officer leads, oversees, coordinates and supports the supply activities at global, regional, or country operations level. The position may be located at Headquarters (within DESS), in a Regional Bureau or in a Country Office. In the Bureau the incumbent normally reports to the Senior Operations Coordinator or to the Head of Bureau Strategic Planning and Management Service or the Senior Strategic Planning and Management Coordinator. In the Country Operation s/he normally reports to the Head of Office, to the Representative or the Deputy Representative (Operations) at the same level as the Programme and Administration functions. The incumbent directly supervises professional and general service staff in an operation.

The incumbent maintains impartial, ethical, and customer-oriented relations with suppliers and Partner organizations; exchanges information with counterparts in other UN agencies, and International Organisations within the limits established by UN /UNHCR Procurements Rules and assists with joint procurement actions if, as and whenever necessary. In the Bureau the incumbent will assist upon needs, in operations will coordinate the delivery of assistance from the regional warehouse, if applicable. S/he will liaise with SMS staff who manage the Global Stockpiles and who manage the Global Asset and Fleet Management, if and as required. In addition, the incumbent will coordinate with SMS regarding policies, risk management and oversight, overall planning and management of resources that have an impact on Supply or where Supply has an impact on other parts of the operation.

Key responsibilities and duties:

  • Supply Chain delivery and emergency response: coordinating all supply activities, from the planning, the sourcing and up to the delivery to the customer. Ramp up the emergency preparedness capacity at Regional/Country level in coordination with all other stakeholders.

  • Policy Guidance: Advise Division, [Units or RB or CO] on how to implement supply operations based on interpretation of the situation, and sound knowledge of UNHCR policy and guidance. As such ensure that all policies are well understood by supply and non-supply stakeholders

  • Analysis and reporting: Track progress of implementation at planning, sourcing, and delivery levels. Create and analyze report statistics and trends and design necessary plans and actions

  • Risk and Compliance: Ensure that the supply function is part of the enterprise risk management framework, which will include, inter alia the risk assessment, identification, assessment, and treatment.

  • Collaboration: develop strong collaboration with other operational stakeholders, including budget holders, field and operations units, UN counterparts, partners in supply and logistics activities including harmonized and collaborative procurement.

Who are we looking for?

Candidates with 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree.

Requirements

Proficient knowledge of logistics/supply systems with proven experience at previous work positions, preferably UN. Good working knowledge and experience in handling contract issues in the context of UN policies and standards. Experience in contract negotiations; ability to provide technical guidance to subordinate staff; ability to plan and organise work assignments, often under close deadlines. Proven ability to deal with multiple tasks with speed, in a courteous and service-oriented manner. Proven ability to manage a team.

Advantage

Database management skills and experience and working knowledge of ERP systems, ideally of UNHCR’s MSRP Supply Chain Module would be an advantage. Strong interpersonal and negotiation skills to deal with persons of different cultural and educational backgrounds. Technical knowledge of types of services, supplies and goods purchased by UNHCR for Headquarters, Regional and Field Offices would be an advantage. Relevant training, such as CIPS, or other public procurement trainings. Knowledge of UN and UNHCR Financial Regulations and Rules relating to procurement and UNHCR Chapter 8. Aviation services knowledge for movements of goods/passengers.

The Senior Procurement Officer

The Senior Procurement Officer leads, oversees, coordinates, and supports the procurement activities at global, regional, or country operations level. The incumbent will lead a procurement team, whilst discharging her/his duties and in doing so s/he will supervise staff in the international professional and general service category.

The incumbent will manage the procurement processes in a timely and cost-effective manner, in conformity with UN/UNHCR's procurement rules and regulations. S/he is responsible to lead the development of complex goods and services contracts, clearly define terms and conditions, ensure best value for money, and pro-actively manage associated risks. Thus, the Senior Procurement Officer must ensure that high quality acquisition process is combined with faster turnaround of end-to-end procurement actions (from planning to contract establishment and order placement) and timely delivery of goods and services for effective program implementation.  The incumbent acts as Ex-Officio to the HCC. 

Key responsibilities and duties:

  • Design and continuously improve procurement planning tools and procedures to be used by UNHCR and partner Organizations.

  • Establish strategic procurement plans to improve value for money and monitor procurement forecasts versus actual requirements, factoring in sustainably, economic, environmental and/or climate considerations.

  • Develop procurement and supply chain strategies for important commodities and services and ensure adequate capacity to respond to emergencies.

  • Coordinate, manage and support the procurement process to ensure timely, cost-effective, and adequate delivery of goods and services to support operational needs.

  • Advise on relevant purchase requests to ensure they are complete and in accordance with specifications, standards, procurement policy and procedures, available resources, and delivery time.

  • Clear and approve relevant tendering documents for procurement of goods and services up to delegated authority.

  • Negotiate and conduct interviews with suppliers as required.

  • Prepare, clear, approve and present relevant submissions to the relevant Procurement Review Authority in conformity with UN/UNHCR Financial Rules and Regulations, in the role of Ex-Officio of the Committee on Contracts, where applicable.

Who are we looking for?

Candidates with 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree.

Requirements

Profound and extensive functional procurement expertise is essential to enable effective procurement processes that deliver the best outcomes for UN in compliance with rules and regulations. Strong theoretical background and substantive experience in contracting for goods and services, excellent working knowledge of business administration and contractual laws. Experience in handling complex contract issues in the context of public procurement. Knowledge of best practices of procurement and subject matter expert in public procurement. Proven problem solving and statistical analysis capacity. Proven ability to lead a team. Proven proactive and customer service-oriented attitude. Experience in contracts negotiations; ability to provide technical guidance to subordinate staff; ability to plan and organise work assignments, often under close deadlines. Proven ability to deal with multiple tasks with speed, in a courteous and service-oriented manner. Team player, flexible and adaptive in various situations, including multi-cultural and multi-lingual environments. A combination of excellent technical and soft management skills including an extensive experience in negotiations is a further requirement. Good understanding on applying International Commercial Terms (INCOTERMS), experience in international transport arrangements by air, sea and land including basic understanding on customs clearance formalities, cargo specific requirements (i.e. dangerous goods, temperature-controlled goods, etc) and basic packaging / palletisation requirements.

Advantage

Combination of academic knowledge, procurement management and field supply experience. Technical knowledge of types of services and goods purchased by UNHCR's Headquarters as well as Regional and Field Offices. Relevant training, such as CIPS, IAPSO, UNJLC or other public procurement trainings. Experience and working knowledge of ERP systems, and UNHCR’s MSRP Supply Chain Module.

For a more detailed description, please review the job description:

https://www.unhcr.org/63da6c024

COMMITMENT TO DIVERSITY AND INCLUSION

UNHCR’s workforce consists of many diverse nationalities, cultures, languages and opinions. We seek to sustain and strengthen this diversity and to ensure equal opportunities, as well as an inclusive working environment, for our entire workforce. Joining us means living, sharing and promoting these core values of inclusion, diversity and gender equality.

Applications are encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation, and gender identity.

This vacancy is now closed.
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