Job Requisition Type

Evergreen (Formerly known as talent pools, in order to have a balanced number of ready-to-hire candidates who can be deployed at short notice to a vacancy that best matches their skills. Evergreens are primarily used to fill Temporary Appointments.)

Call for applications - Supply Officer, P2

Location: Various location

Why should you join us?

UNHCR, the UN Refugee Agency, takes the lead in protecting people forced to flee wars and persecution around the world, providing life-saving aid including shelter, food and water to ensure their basic safety, rights and dignity. With 18,879 women and men working in 137 countries, we work tirelessly to make a difference in the lives of 89.3 million forcibly displaced people worldwide.

Our dedicated and professional staff work around the clock in roles including legal protection, community services, public affairs, health and more. Despite the challenges they can face, our staff are proud to work for UNHCR and determined to make a positive impact.

How can you make a difference?

Associate Supply Officer

The Associate Supply Officer supports all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance, and warehousing management within the Area of Responsibility (AoR). The position may be located at Headquarters (within DESS), in a Regional Bureau or in a Country Office.

S/he will support effective supply chain that enables the office to meet the needs of persons of concerns as well as timely delivery of quality goods and services to persons of concern. Further, the incumbent will assist in the maintenance of a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses, along with effective partners to support supply activities.

Key responsibilities and duties:

• Supply Chain delivery and emergency response: Participate in the planning, implementation, monitoring, and evaluation of all the supply chain aspects, including, inter alia, logistics strategy, preparedness, procurement strategies and contracting and vendor management.

• Coaching and supervision of the supply team in all relevant areas of the supply chain by determining priorities and targets, performance measurements and monitoring work progress.

• Develop strong collaboration with other operational stakeholders, including budget holders, field and operations units, UN counterparts, partners in supply and logistics activities including harmonized and collaborative procurement.

• Risk and Compliance: Be part of the enterprise risk management framework by providing inputs at assessment, identification, assessment, and risk treatment levels.

Who are we looking for?

Candidates with 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1-year relevant experience with Doctorate degree.

Requirements

Proficient knowledge of logistics/supply systems with proven experience at previous work positions, preferably UN. Good working knowledge and experience in handling contract issues in the context of UN policies and standards. Experience in contract negotiations; ability to provide technical guidance to subordinate staff; ability to plan and organise work assignments, often under close deadlines. Proven ability to deal with multiple tasks with speed, in a courteous and service-oriented manner.

Advantage

Database management skills and experience and working knowledge of ERP systems, ideally of UNHCR’s MSRP Supply Chain Module would be an advantage. Strong interpersonal and negotiation skills to deal with persons of different cultural and educational backgrounds. Technical knowledge of types of services, supplies and goods purchased by UNHCR for Headquarters, Regional and Field Offices would be an advantage. Relevant training, such as CIPS, or other public procurement trainings. Knowledge of UN and UNHCR Financial Regulations and Rules relating to procurement and UNHCR Chapter 8. Aviation services knowledge for movements of goods/passengers. Proven ability to manage a team.

Associate Logistics Officer

The Associate Logistics Officer manages and supports all activities pertaining to the logistics function including planning, sourcing & procurement, transport, customs clearance, warehousing management within the area of responsibility (AOR). The position may be located at Headquarters (within DESS), in a Regional Bureau, or in a Country Office.

The incumbent is normally supervised by the (Senior) Logistics Officer or other senior staff with Logistics oversight function who defines the objectives and provides general guidance and may supervise some staff and/or AWF.  The incumbent will also refer to UNHCR manuals and relevant policy papers.  

The incumbent will support effective logistics operations that enable the office to meet the needs of POC as well as timely delivery of quality goods and services to them. Further, s/he will assist in the maintenance of logistics infrastructure that is robust and agile enough to accommodate the needs of the Operation and that enables timely emergency responses, along with effective partners and/or contractors to support activities.

Key responsibilities and duties:

• Support to Operations: assist with the coordination of the inbound and outbound operations at the CO/RB/HQ by ensuring timely and cost-effective inspection, shipping, and receipt of goods by UNHCR partner or end-user.

• Inventory management: Maintaining highest standards of warehouse operations by ensuring:

a. Warehousing procedures and guidelines are compliant with UNHCR policy

b. Ensuring timely and quality implementation of stock reconciliation and verification in line with IPSAS

c. Guide on all measures made to improve a safety and healthy warehouse environment, which would include the contribution to the implementation of business continuity plans and yearly review of warehousing structure.

• Emergency Preparedness and Response: contribution to contingency plans, by review of corridor, port, and airport infrastructures to anticipate bottlenecks and potential challenges. Drive improvements at import, customs clearance levels and assess performance of FFs through KPIs.

• Data Management, Monitoring and Reporting: Timely and consistent weekly stock, inbound and outbound reports for internal and external use. Assist with UNHCR planning and reporting. Monitor stock situation for replenishment purpose, turnover analysis, and cost-effectiveness of assistance.

Who are we looking for?

Candidates with 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree.

Requirements

Minimum 1 year of experience in progressively responsible functions in supply logistics, preferably in the UN system. Solution-oriented and capacity to adapt to emergency situations and work under stress. Strong interpersonal and communication skills and the capacity to interact with a variety of cultural and educational backgrounds. Excellent computer skills as well as proven experience in database and statistics management.

Advantage

Experience in dealing with Emergencies and in interagency logistics coordination in emergency contexts in particular.  Other UN procurement and logistics training – such as IAPSO and UNPD. Experience in commercial air charter operations. Experience in customs formalities. Experience in logistics or warehousing.

Associate Procurement Officer

The Associate Procurement Officer conducts and/or supports the procurement activities in a timely and cost-effective manner in conformity with UN/UNHCR’s procurement rules and regulations. In Bureaus and Country Operations, s/he maintains regular contact with other UN agencies, NGOs, government partners and commercial contractors in the area of responsibility to facilitate all procurement activities. As and when required, the incumbent will provide procurement functional advice to other units under the respective area of responsibility (AOR) and assist in drafting (frame) agreements some of them of complex nature, and in providing inputs to the upgrade of operating systems/tools as well as on procurement policies and procedures.

The incumbent takes part in the development of effective procurement strategy, in cooperation with requesting units, leveraging sustainability, social, economic, environmental and/or climate considerations in support of SDG12. 

Key responsibilities and duties:

• Conduct market surveys, identify, assess and select potential vendors

• Apply UNHCR's sourcing and procurement strategy when planning for purchase of important commodities and services.

• Prepare the tendering documents (Request for Proposals, terms of references) ensuring that the bidding process is in line with the established UN/UNHCR Financial Rules and Procedures and procurement regulations and guidelines.

• Analyse bids, prepare/review financial evaluation and coordinate the entire evaluation process.

• Develop and prepare often complex contracts for procurement of goods and services by defining terms and conditions, ensuring best quality/delivery terms and pro-active management of associated risks.

• Prepare relevant documents for submissions to the relevant Procurement Review Authority.

Who are we looking for?

Candidates with 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree.

Requirements

Proficient knowledge in effective and efficient procurement of goods and services, with proven experience at previous work positions, preferably UN. Good working knowledge and experience in handling contract issues in the context of UN policies and standards. Experience in contract negotiations; ability to provide technical guidance to subordinate staff; ability to plan and organise work assignments, often under close deadlines. Proven ability to deal with multiple tasks with speed, in a courteous and service-oriented manner. A combination of good technical and effective soft management skills including the ability to effectively negotiate and communicate. Good understanding on applying International Commercial Terms (INCOTERMS), experience in international transport arrangements by air, sea and land including basic understanding on customs clearance formalities, cargo specific requirements (i.e. dangerous goods, temperature-controlled goods, etc) and basic packaging / palletization requirements.

Advantage

Database management skills and experience and working knowledge of ERP systems, ideally of UNHCR’s MSRP Supply Chain Module would be an advantage. Strong interpersonal and negotiation skills to deal with persons of different cultural and educational backgrounds. Technical knowledge of types of services, supplies and goods purchased by UNHCR for Headquarters, Regional and Field Offices would be an advantage. Relevant training, such as CIPS, CFIPS, CMIPS, MCIPS, or other public procurement trainings. Knowledge of UN and UNHCR Financial Regulations and Rules relating to procurement and UNHCR Chapter 8. Aviation services knowledge for movements of goods/passengers. Proven ability to manage a team.

For a more detailed description, please review the job description:

https://www.unhcr.org/63da6c284

COMMITMENT TO DIVERSITY AND INCLUSION

UNHCR’s workforce consists of many diverse nationalities, cultures, languages and opinions. We seek to sustain and strengthen this diversity and to ensure equal opportunities, as well as an inclusive working environment, for our entire workforce. Joining us means living, sharing and promoting these core values of inclusion, diversity and gender equality.

Applications are encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.