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Finance and Budget Officer

New York City

  • Organization: UN - United Nations
  • Location: New York City
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed

Org. Setting and Reporting

This position is located in the Financial Policy and Internal Controls Service (FPICS) of the Finance Division (FD), Office of Programme Planning, Finance and Budget (OPPFB) in the Department of Management Strategy, Policy and Compliance (DMSPC). The Finance Division is responsible for securing the financing of the Organization’s expenses, pursuant to Article 17 of the Charter of the United Nations, and to ensure sound, effective and efficient integrated financial management of and reporting on United Nations resources, supported by a strong internal control environment. FPICS leads the Secretariat-wide implementation of the internal control framework and adapts the internal controls and financial policies needed to ensure prudent management of resources within a framework of decentralized delegation of authority. The Finance & Budget Officer will report to the Chief of the Service.

Responsibilities

Within delegated authority, the Finance & Budget Officer will be responsible for the following duties:

Programme plan:
• Reviews, analyses, and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized inter-governmental bodies.
• Provides substantive support to relevant intergovernmental and expert bodies in their review of the programme plan and its revisions; assists in securing approval from the General Assembly.
• Ensures legislative mandates are accurately translated into programme budgets.

Budget preparation:
• Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at Headquarters and in the field, including programmatic aspects; and (b) medium-sized peacekeeping operations.
• Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
• Reviews, analyses, and provides input into finalization of programme budget/financial implications to the Security Council statements in light of additional mandates.
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.

Budget administration:
• Monitors budget implementation and determines/recommends reallocation of funds when necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Administers and monitors extra-budgetary resources, including review of cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Prepares relevant documentation with respect to budget performance submissions.
• Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Provides substantive support to intergovernmental and legislative bodies.

Finance:
• Analyses and reviews/evaluates enterprise risk management registers from departments/offices and Peacekeeping Missions. Identifies inconsistencies with the Secretariat’s internal control framework resolving them in a timely and effective manner.
• Approves/Confirms that proposed obligations or expenditure for services, facilities supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments/appropriations.
• Ensures that accurate and complete reporting and internal control systems are functioning and that all relevant records are maintained.
• Assists, prepares, or consolidates the reports on cases of fraud and presumptive fraud for inclusion in the UN Financial Statements to be audited. Responds to internal/external audit observations.
• Provides advice and guidance concerning the United Nations’ Financial Regulations and Rules, policies and guidelines and Financial Instructions.
• Provides authoritative interpretation of requirements for implementing the Secretariat’s internal control framework.
• Monitors, analyses transactions recorded into the governance risk compliance system.
• Defines requirements and works with systems units with respect to relevant risk compliance reports.
• Participates in the development of financial and budgetary policies.
• Provides information needed to respond to audit findings.

General:
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Keeps up-to-date on current financial regulations/professional publications and accepted principles.
• Collects, organises, and analyses significant amounts of information with attention to detail and interprets trends and patterns to support decision making.
• Has in depth understanding of enterprise risk management and internal control principles.
• Monitors and supervises the work of subordinate staff as required.
• Performs other related duties, as assigned.

Competencies

Professionalism: Knowledge of financial budgetary, risk management and internal control principles and practices and financial administration of resources. Ability to develop budgetary and financial policies and procedures. Ability to conduct independent research and analysis, identify issues, formulate options, and make conclusions and recommendations. Is able to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information making and defending recommendations. Familiarity with the UN Financial regulations and Rules. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

An advanced university degree (Master’s or equivalent) in business administration, public administration, finance, or related field is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years progressively responsible experience in, finance, administration, budget, business administration or related area is required.

Experience in supporting the development of policy in financial management in large international organizations is required.

Experience in risk management and on implementing an internal control framework such as the 2013 COSO internal control integrated framework or equivalent is desirable.

Experience with providing substantive servicing to inter-governmental and expert review bodies is desirable.

Experience in preparing written outputs including background papers, analytical notes, reports etc. is desirable.

Experience in the United Nations Common System or a comparable international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This post is financed by the Support Account for Peacekeeping Operations. Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Applicants from troop- and police-contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or Headquarters support account funded positions in the Department of Peacekeeping Operations and the Department of Field Support, taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287. For the latest list of troop- and police-contributing countries, visit the following website: https://peacekeeping.un.org/en/troop-and-police-contributors.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

This vacancy is now closed.
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