Project Assistant for Monitoring, Gender, Safeguard and Risk Management

1. Office/Unit/Project Description

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

Archipelagic and Island States Forum was initiated in 2018 as a response to SDG 14: the conservation and sustainable use of oceans, seas, and marine resources for sustainable development. It is the agreed position of participating countries that the AIS Forum (“the Forum”) can be influential in mitigating climate change and the pursuit of social and economic sustainability. The Forum will create a space for financing innovative solutions and technologies, as well as engendering collaboration between stakeholders.

The Forum is designed to include all island states and archipelagic countries regardless of their location, size, and level of development. According to the OECD, co-operation between developed and developing countries will create a synergy as they often possess different types of expertise/knowledge, data, and other resources that are valuable for discovering the solutions and for dealing with multiple challenges. There are regional initiatives that allow island states to connect with and aid one another. However, a global initiative that brings together all archipelagic and island states is yet to exist.

The AIS Forum created a unique grouping of nations to address the challenges of sustainable ocean resource use, climate change resilience, ocean pollution, emergency management and sustainable fisheries. Through the AIS Forum Secretariat that resides under the UNDP Indonesia Country Office, it implements programs around Research and Development, Entrepreneurship Support and International Collaboration, all of which are intended to accelerate structural transformation for sustainable development and strengthen resilience to shocks and crises. Furthermore, the programs seek to promote economic diversification and green growth through low emission and climate resilient measures  and to discover innovative nature-based and gender-responsive solutions for sustainable recovery. The AIS Forum Secretariat will act as a platform to meet the following outcomes:

• Strengthen the commitment of archipelagic and island states to be part of a collaborative action to address the common challenges in the areas of climate change mitigation and adaptation, sustainable blue economy, marine plastic debris, and good maritime governance
• Identify and work towards actionable, concrete collaboration and partnerships with all relevant stakeholders, including academics, private sector, government authorities, and international
• Encourage the development of an integrated approach to maritime and ocean governance
• Establish as an open-ended, complementary, integrated, and inclusive developmental forum to create a synergy with other initiatives

2. Scope of Work Summary of key functions:

The Project Assistant for Monitoring, Gender, Safeguard and Risk Management will be overall responsible for monitoring and maintaining the AIS project standard on its gender, safeguard and risk management. S/he will work closely with the Quality Assurance and Result (QARE) Unit to ensure good quality program and documents of the AIS Project. The key responsibility of the Project Assistant for Monitoring, Gender, Safeguard and Risk Management is described below:

1. Support the project team to ensure effective project planning, budgeting and implementation focusing on the achievement of the following results
   • Compiles, summarizes, and presents basic information/data on a specific AIS project and related topics or issues.
   • Reviews project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.
   • Implement project standard operating procedures in line with the government and UNDP’s regulations;

2.  Support to the effective reporting on progress of project implementation
   • Support to the preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
   • Support to the preparation of quarterly, semesterly and annually project report in line with monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
   • To provide administrative support for preparation of results oriented progress reports.

3.  Provides administrative support to the Project Management Unit focusing on achievement of the following results:
   • Support the collaboration of project team to design and conduct internal evaluation, and survey, be part of its implementation which include facilitating participatory evaluation with key stakeholders, assist in the analysis process and completion of the project.
   • Assist and support in advising the project team based on the research results for enhancing the project effectiveness as well as provide technical advice and support.
   • Assist and support in developing progress and annual report to Donor and UNDP.
   • Assist and support in updating progress of output, activities, and risk in Quantum System

4. Support strategic partnerships and support to the implementation of resource mobilization
   • Work closely with UNDP due diligence policy and develop Risk Assessment Tools (RAT) with comprehensive information about the partner wherever required;

Support in preparation of materials for MOU, Financing Agreement or any other legal document to effectively onboard new partners based in AIS countries.

4. • Effective contribution and support with data collection for gender analysis and gender mainstreaming at the project level
5. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that;

• Human rights and gender equality are prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

5. Institutional Arrangement

The Project Assistant for Monitoring, Gender, Safeguard and Risk Management will work under the overall supervision of the Project Coordinator for AIS. The incumbent is expected to work closely with the Archipelagic and Island States project team and work closely with the other team members in UNDP

6. Competencies

Competencies section for each set of competencies as follows:

Please refer to the competency framework site for the entire list of competencies and further explanations