Security Guard (Supervisor)

VACANCY NOTICE NUMBER: VN162023-18458-SC-SGS-ADM OVERVIEW

Parent Sector : Field Office

Duty Station: Bangkok

Classification of duty station: [[filter12]]

Standard Duration of Assignment : [[filter13]]

Job Family: Administration

Type of contract : Non Staff

Level :  SB1 SC-3

Duration of contract : 1 year Initial three (3) months probationary period; renewal subject to satisfactory performance and availability of funds

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 23 MAR 2023

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

Long Description

Only candidates who have the right to live and work in Thailand may apply for this position.

Long Description

The United Nations Educational, Scientific and Cultural Organization (UNESCO) was founded on 16 November 1945 as the United Nation’s specialized agency. It contributes to peace and security by promoting international cooperation in education, sciences, culture, communication and information. UNESCO promotes knowledge sharing and the free flow of ideas to accelerate mutual understanding and a more perfect knowledge of each other's lives. UNESCO Bangkok has had a dual role as both the Asia and Pacific Regional Bureau for Education and as a Cluster Office in the Asia-Pacific region. As a cluster office, UNESCO Bangkok helps to implement all UNESCO programmes (education, sciences, culture and communication and information) in Thailand, Myanmar, Lao PDR, Singapore, and indirectly in Viet Nam and Cambodia, in cooperation with the country offices and the antenna office. UNESCO Bangkok also hosts the Regional Office for Asia and the Pacific of the UNESCO Institute for Statistics (UIS), which serves to strengthen the capacities of Member States to produce high-quality data and statistics in the areas covered by the UNESCO mandate.

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall delegated authority of the Director of United Nations Educational, Scientific and Cultural Organization (UNESCO) Asia-Pacific Regional Bureau for Education, and direct supervision of the Senior Finance and Administrative Officer, Administration and Finance Unit, the incumbent shall perform the following functions:

 

1. Monitor the 24-hour security service to UNESCO premises in accordance with UN Security standards.

 

2. Perform and supervise security guards in performing the following assignments:

i.    Controls entry and ensures the security of the organizational premises and staff. This will include providing 24-hour security services at UNESCO premise in accordance with the UN Security standards as follows:
a.    Check and register license plate numbers and time for all the vehicles which enter the main gate;
b.    Check all the departing vehicles to ensure the safety of UNESCO property;
c.    Check and register ID/passport numbers and time of visitors who enter the main building;
d.    Welcome and direct UNESCO’s guests to the desired destination in the premise.
ii.    Undertakes routine patrols of assigned areas, maintaining continual surveillance against fire, short-circuit of power, water leakage and any other occurrence which might damage premises or staff and keep up to date records of patrols;
iii.    Opens and closes buildings; Checks that all office machines, air conditioners, lights etc. are turned off after working hours;
iv.    Investigates and reports on all incidents on organization premises that involve a breach of security procedures, injuries or theft and report back to supervisor;
v.    In case of incidents or emergencies on the organization’s premises, instruct staff and visitors of security procedures including fire control procedures, including evacuation where necessary and ensure the physical security of premises and staff:
vi.    Issues building passes where appropriate;
vii.    Responds to enquiries and provides appropriate information or suggests alternative sources of information;
viii.    Maintains security personnel lists;
ix.    May be required to deliver and collect mail, documents and other items.
x.    Carry out other related tasks which may be assigned by the supervisors.

 

3. Report, inform and liaise with the local authorities for assistance in case of emergencies, fire, power black-out, water supply leakage, VIP visiting and other emergency cases. Compile and submit the Security Guard Force weekly (when required) and monthly reports of the supervisor’s detailing activities and statistics in his/her area of responsibility.

 

4. Assist and provide proper recommendation/solution to security guards when they are encountering difficulty in their routine work.

 

 

Long Description

5. Report and provide security-related recommendation to the supervisor for better and proper security measures. Ensure that building safety plan is maintained and regular building evacuation exercises conducted.

 

6. Arrange the timetable for rotation of security guards to ensure that duties are equally distributed and also to arrange substitution in case of leave, sickness, and unforeseen absence. Report for duty as and when necessary (on call).

 

7. Provide and organise training sessions and workshops for the security guards.

 

8. Participate in security-related meetings and training, which will be organized by UNESCO, UNDSS, Thai authorities or private sector from time to time. 

 

9. Support and assist in knowledge building and knowledge sharing including developing and implementing Standard Operating Procedures for security guards and other security procedures to maintain an effective work environment by clearly outlining the policies and uniform procedures that should be adopted and applied to the daily work.

 

10. May drives the Director/Head of Office, UNESCO/UN officials and staff, including senior and high-ranking officials and visitors. Ensures provision of reliable and safe driving services. Meets senior staff, officials and visitors at the airport, including assisting, when required, with basic visa and customs formalities. 

 

11. Operate the security equipment and the security system. Ensure all the office security equipment is in a good condition and ready for use at all times, monitor and coordinate with the contractors, and assist in the procurement of equipment and supplies, including all works and services related to the security section when requested.

 

12. Liaise with companies to obtain additional information/ clarifications. Create requisitions for purchase orders, contracts or letters of agreement from standard templates for low value items. Use standard word processing packages to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with UNESCO standards.

 

13. Perform any security-related tasks and other additional activities that may be required/assigned by the Supervisor to ensure the success of the work team.
 

 

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

 

Education

• Secondary education, technical and/or vocational school diploma. 

 

Work Experience

• Minimum three (3) years (with Secondary education) of relevant experience in civilian police force, armed forces, military experience, governmental or private security organization, fire brigade or security service of a large organization, or in a position requiring high security, confidentiality and total integrity.  

Skills and competencies 

• Excellent communication skills both oral and written. Highly developed sense of responsibility and emotional stability
• Physical fitness for duty and ability to work on shifts
• Driving license with irreproachable driving record
• Ability to supervise subordinates, provide direction, advice and assistance when required, maintain accurate records and produce reports.
• Ability to work in team, good interpersonal and communication skills, discretion, good sense of judgement, capacity to deal efficiently and tactfully with people of different cultural backgrounds and respect for diversity.
• Basic IT skills with proficiency in the use of MS Office applications (Word, Excel, etc.), Internet and office technology equipment/applications
• Initiative and willingness to keep abreast of new developments in the security area
• Organizational skills and ability to handle work in an efficient and timely manner as well as to co-ordinate, plan and execute actions in response to security problems
• Ability to write in a clear and concise manner and to communicate effectively. Good communication skills to train Security Guards.

 

Languages

• Proficiency in English and Thai (both oral and written)

 

Other Skills

• Selected candidate must have valid driving license, be familiar with map reading, HF and VHF radio, and be able to respond on call on 24/7 basis.

DESIRED QUALIFICATIONS

 

Education

• University Degree, Military College or Police Academy, or related areas would be an asset.
• First-aid training and other medical support related training will be additional asset

 

Work Experience

• Experience in international organization or embassies is an asset

APPLICATION PROCESS SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.