Senior Programme Analyst - P5

Introduction

The position is located in the Strategic Programming and Management Department (PROGRAM).  PROGRAM advises the Director-General and provides guidance, advice and assistance to ILO management and staff on programme planning, implementation, reporting and resource allocation.  It has responsibility for preparing the ILO's Programme and Budget and related documents. Its work is based on results-based management and budgeting to ensure organisational effectiveness and efficiency.
The position reports to the Director of the Department.

Specific Duties

1.    Develop the strategic vision and provide innovative approaches for the department in strategic budgeting based on results-based management and integrated resource planning. Develop relevant policies, standards, tools and processes and direct their implementation.
2.    Lead and coordinate the department’s work on the strategic use of all ILO resources in the context of the Programme and Budget preparation, monitoring and reporting, in close coordination with the Financial Management Department (FINANCE).
3.    Design, coordinate and oversee the implementation of integrated resource allocation mechanisms, tools and procedures in support of coherent programming of all ILO resources. Develop proposals for strengthened accountability framework in the context of the delegation of decision-making on resource allocations, in collaboration with FINANCE. 
4.    Direct the preparation and maintenance of policies and procedures governing the use of different sources of funding.  Produce programme directives and guidelines for programme managers and provide interpretation of such material. Provide authoritative advice on strategic budgeting and effective use of available resources.
5.    Define business requirements and supervise implementation of enhancements to the ILO’s Enterprise Resources Planning and related systems in support of strategic planning, programming and budgeting processes, in collaboration with FINANCE. 
6.    Provide expert advice and guidance on managing change in the work environment resulting from the introduction of new technologies and/or implementation of Office-wide automated systems for programming and budgeting.
7.    Act as a technical expert and provide authoritative advice throughout the organization, including to senior managers, on strategic budgeting practices, and represent the Office at meetings in the above areas. 
8.    Coordinate the preparation and analysis of programming and budgetary reports. Undertake and manage in-depth studies to assess the efficiency and effectiveness of structures, procedures, responsibilities, and resource levels of major components of the ILO's programme. Identify options for improvement and change and provide management advisory services to improve units and programmes efficiency and effectiveness.
9.    Supervise staff in their contributions to relevant outputs. Coordinate the organization of meetings, workshops, seminars and training events on strategic budgeting matters. Provide relevant training.
10.    Perform other relevant duties as assigned. 

These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties:

Generic Duties

1.Undertake or manage in-depth studies and evaluations of major components of the ILO’s programme – taking into account sensitive political, personnel and resource issues – in order to identify options and to advise senior management on changes in
structures, procedures, responsibilities and resource levels.
2.Develop new policies, procedures and practical guidance on major areas of programming work, such as Programme Support Income and Programme Allocation
Changes. Develop methods for allocating special resources, identify problems or exceptions, monitor resource use and, where necessary, recommend adjustments or
corrective action.

3. Resolve resource problems brought by managers. Analyse staffing situations in technical programmes and advise managers. Recommend supplementary allocations
and programme adjustments, taking into account political implications.

4. Represent the organization at inter-agency, governing body and other high level meetings. Present reports, documents and recommendations dealing with programme and budget matters.
 

Required qualifications

Education

Advanced university degree in economics, business or public administration, social science or other relevant field. 
A first-level university degree (Bachelor’s or equivalent) in one of the afore-mentioned fields or other relevant field with an additional two years of relevant experience, in addition to the experience stated below, will be accepted in lieu of an advanced university degree.
 

Experience

At least ten years of experience, including at the international level , in programme planning, management, implementation and evaluation. A minimum of five years of experience in designing and implementing programme and budget processes and mechanisms.  
 

Languages

Excellent command of one working language (English, French, Spanish) of the Organization and a working knowledge of a second working language of the Organization. One of these must be English.

Competencies

In addition to the ILO core competencies, this position requires:

Technical  Competencies:     Excellent knowledge of the organization’s policies, procedures, practices and programmes. Strong analytical and diagnostic skills.  Excellent knowledge of implementation of public sector programming and budgeting processes and mechanisms. Excellent knowledge and demonstrated understanding of ERP systems; ability to conceptualize business requirements and translate them to enhancements of such systems. Ability to communicate decisions and instructions effectively both in writing and verbally at all levels of the organization. Ability to present papers and positions at inter-agency meetings. Ability to draft policies and procedures, Governing Body documents and other communications. Excellent managerial skills. Excellent leadership and interpersonal skills, and proven ability to motivate and train staff. Excellent problem-solving skills. 

Behavioural Competencies:     Strong diplomatic skills, political judgment and negotiation skills to handle difficult situations. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.