Humanitarian Affrs Analyst

Syria remains the largest humanitarian emergency in the world, and OCHA coordinates a deep humanitarian response. OCHA is looking for an experienced Humanitarian Affairs Officer, for the Hub in Aleppo. The incumbent supports the implementation of the following sets of activities: a) improving inter-agency humanitarian preparedness and response; b) development of humanitarian information networks and database; and c) strengthen coordination with national actors. For this purpose, OCHA works with humanitarian partners in the country.

The National Humanitarian Affairs Officer will support coordination of the implementation of humanitarian activities by working together with relevant staff in the Country Office and will support implementation and monitoring of the humanitarian activities and will be a key player in promoting a client-oriented approach by facilitating interactions with operational humanitarian agencies in Syria.

 Position Purpose

Act as the deputy of Head of sub office and work to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors on the ground in order to alleviate human suffering in disasters and emergencies in the designated duty station.

Summary of key functions:

• Coordination,
• Reporting,
• Needs Assessments,

Coordination

• Assist the Head of sub office in implementing the humanitarian coordination structure, strategy, and policy;
• Establish and maintain partnerships with other humanitarian agencies in order to plan and evaluate assistance programmes activities, including gender-related considerations;
• Under the supervision of the Head of sub office, coordinate the delivery of humanitarian assistance; Coordinate humanitarian response/preparedness plans
• Help establish, consolidate and maintain a database of information on humanitarian assistance and preparedness;
• Work closely with sub-national sectors and facilitate exchange of information on cross cutting issues, coordinate and provide technical support;
• Establish and maintain contacts with government officials, other UN agencies, non-governmental organisations and diplomatic missions;
• Organise, participate and/or assist in organizing work groups, meetings, conferences, consultations with other agencies and partners on humanitarian and emergency relief-related matters;
• Assist in organising missions for senior management, preparing visit schedule and talking points;

Reporting:

• Monitor, analyse and report on humanitarian developments, disaster relief/management or emergency situations in assigned area;
• Draft and prepare regular situation analysis papers/reports on emerging humanitarian situation highlighting relevant operational factors affecting response efforts;
• Prepare or contribute to the preparation of various written reports, minutes of meetings, background documents and communications;
• Ensure appropriate monitoring and reporting mechanisms; provide information and advice on a range of related matters;

Needs Assessments

• Lead and participate in need assessments, draft assessment/mission report, analyse outcome and specify unmet requirements, raise those to concerned channels;
• Provide support of technical assistance to field missions. Participate in coordination and monitoring missions as needed.

Perform other duties as required.

Work implies frequent interaction with the following:

• Head of sub-office and other Humanitarian Affairs Officers.
• UN Agencies
• International and National NGOs;
• Relevant government departments
• International and Local Implementing partners

Impact of Results:

Assist the Office for the Coordination of Humanitarian Affairs, in identifying significant humanitarian issues, Develop well-reasoned, innovative suggestions and approaches to problem resolution.  Help meet organizational objectives and provide sound analytical inputs and advice with respect to coordination of humanitarian action.

Supervisory/Managerial Responsibilities: N/A

• Achieve Results:-LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively:-LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously:-LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility :-LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination :-LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner:-LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion:-LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

People Management: (Show Managerial Courage, Demonstrate Empathy and Emotional Intelligence, Motivate and Direct, Build and Enabling Workplace, Build Capability, and Lead with Humility).

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies  

• Digital & Innovation -Data Analysis-Working with Evidence and Data
• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
• General (across the functions) -Negotiation and Influence -Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates a ‘win-win’ situations.
• Customer Satisfaction/Client Management-Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests.
• Ability to anticipate upcoming needs and concerns
• Business Strategy-Strategic Thinking-Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions.
• Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP
• Business development-Collective Intelligence Design-Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions
• Business development-People Management-Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
• Business development-Communication-Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

• Master’s degree in Economics, Social Sciences, International Relations, Political Sciences, or related field is required.
• First level university degree in Economics, Social Sciences, International Relations, Political Sciences, or related field, combined with additional two (2) years of relevant experience may be considered in lieu of advanced university degree.

• A minimum of two (2) years (Master's degree) or four (4) years (First-level university degree) of progressively responsible experience in business or public administration, finance, accounting, law, or any other related field is required.  
• Two (2) years of relevant experience in the field in coordination of humanitarian or development programmes and project management is an asset.
• Minimum two (2) years of relevant field experience in humanitarian coordination, preparedness and response in emergency situations (complex emergency and/or natural disaster) is required.
• Experience in humanitarian coordination within the UN system is desirable.
• At least two (2) years of experience with the UN common system is highly desirable. 
• Working knowledge of the Humanitarian Needs Overview (HNO) and Inter-Sectoral Severity scale compilation process is highly desirable.
• Work implies frequent interaction with the following: UN Agencies, International and National NGOs; Relevant government departments, International and Local Implementing partners is highly desirable.
• Lead and participate in need assessments, draft assessment/mission report, analyses outcome and specify unmet requirements, raise those to concerned channels is highly desirable.

Language Requirements:

• Fluency in Written and Spoken both Arabic and English are required.