Monitoring and Reporting Analyst

Background

 

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 

Job Purpose and Organizational Context

 

Today Ukraine is facing the most serious challenges since becoming an independent state in 1991. The war has already resulted in significant loss of life, unprecedented displacement, internally and towards neighboring countries, and devastating destruction of infrastructure. The UN Ukraine Flash Appeal shows that at least 15.7 million people need emergency assistance and protection. Early projections indicate that if the war should continue in the medium to long term, up to 90% of the Ukrainian population could face poverty and extreme economic vulnerability, and the country’s socioeconomic progress could be set back by almost 20 years. In the short term, 62% of the population is at high risk of falling into poverty. Ukraine’s economy is set to shrink by 45% this year due to the war and even with a moderate recovery in the next few years, by 2025 the GDP would still only be two-thirds of the pre-war GDP in 2021. 

In addition, the country faces losses of many people’s lives and devastative destruction of infrastructures and economic bases. Currently, more than 50% of the energy infrastructure damaged, causing the massive disruption of energy supply nationwide with millions of people experiencing power outages and challenges in heating. Extensive scale of destruction of infrastructure, rehabilitating or constructing infrastructures and installing equipment with necessary supply of the materials is urgently required to restore or maintain life-line and key basic services, followed by removal or mines and explosives as well as debris. 

The complex humanitarian, development and peace challenges underscore the importance of programming that responds to the multiple dimensions of the crisis. Preventing deep-set reversals in development progress is why UNDP has launched a comprehensive programme to support the Government of Ukraine and UN-led humanitarian and crisis response. The UNDP Ukraine Resilience Building and Recovery Framework (RBRF) is grounded in working in partnership with sister UN entities and beyond. The Regional Development Programme (RDP) directly contributes to the achievement of RBRF’s key outcomes, while organizationally it is an integral part of a larger Inclusive Development Recovery and Peacebuilding Portfolio (IDRPB).
Targeting primarily the sub-national (oblast) and local (territorial community, city, or settlement) levels, the RDP outlines the responses to the multi-dimensional challenges faced by the Ukrainian communities, through their decentralized authorities, to manage effectively and efficiently early and post-recovery planning and implementation, while fostering sustained momentum around SDGs implementation and ensuring that the needs and experiences of women and men from all groups of society, especially the most vulnerable, are accounted for in this process. The Programme supports the local authorities to develop viable early recovery plans and implement them, and increasingly adopt sustainable (inclusive, gender-responsive, and green) governance practices that link SDGs implementation to crisis management and recovery.

In this context, UNDP is recruiting a Monitoring and Reporting Analyst, who will lead and ensure the development and effective implementation of the RDP M&E plans and reporting in close coordination and collaboration with the IDRPB and UNDP CO Strategic Unit personnel, including CO M&E team. The Monitoring and Reporting Analyst will work under the matrix arrangement allocating his/her working time to projects implemented as part of the Regional Development Programme (hereinafter - the IDRPB-Regional Development projects). The Monitoring and Reporting Analyst is responsible for the effective implementation of monitoring and evaluation activities, as well as the timely preparation of reporting documents consistent with UNDP rules and regulations, as well as donors' requirements, and contributing to the achievement of UNDP CO programmatic goals.

The incumbent will promote UNDP's mandate as a gender-responsive organization with zero tolerance to discriminatory and abusive behavior, including sexual harassment, sexual exploitation and abuse.
is an asset.

 

Duties and Responsibilities

This position is a national position on a contract modality of “National Personnel Service Agreement” at NPSA 9 level.

The Monitoring and Reporting Analyst is responsible to develop the overall framework for the IDRPB-Regional Development projects M&E activities (i.e. development of M&E plans, data collection, analysis and visualization, development and maintenance of various databases, dashboards, etc.) as well as all types of reporting related to the IDRPB-Regional Development projects implementation, results achieved and generated impacts. This will include the formulation of key performance indicators and parameters for monitoring project performance and measuring its progress toward its targets.

A.    Monitoring of the IDRPB-Regional Development projects’ results:

• Develop M&E plans for the IDRPB-Regional Development projects to ensure effective and efficient implementation of the programme and to ensure that activities and outputs and outcomes are duly captured and documented in line with UNDP rules and regulations;
• Design M&E tools and implement monitoring and evaluation of the IDRPB-Regional Development projects; develop/update monitoring tools including forms, questionnaires, checklists etc.;
• Serve as primary M&E focal point within the Regional Development programme and coordinate M&E activities with UNDP CO Strategic Unit, including regular inputs to the M&E and reporting systems maintained at CO levels (such as IMRP);
• Ensure tracking of the performance IDRPB-Regional Development projects through the collection of appropriate and credible data and other evidence on the achievement of results; maintain a database to track progress on the programme’s indicators and targets;
• Perform data monitoring and analysis as per IDRPB-Regional Development projects’ Results Framework having ensured triangulation of qualitative, quantitative, and impact level data;
• Coordinate the work of relevant individual consultants and/or organizations contracted within the programme/project(s) for monitoring and evaluation, surveys, assessments, or data collection related assignments;
• Participate in annual programme reviews and planning workshops and assist the Regional Development Programme Manager in preparing relevant reports;
• Provide inputs in the drafting of TORs for baseline, mid-term, and final project/programme evaluations;
• Provide support to the international and national evaluators to conduct baseline, mid-term and final evaluations of the projects/programme, if required.

B.    Reporting on the IDRPB-Regional Development projects’ results:

• Ensure timely drafting of the IDRPB-Regional Development projects’ reporting documents, including but not limited to progress, annual, final, and ad hoc interim reports in line with UNDP’s corporate and donor’s requirements, and submit them to the Regional Development Programme Manager for review;
• Assist the Programme Manager in the preparation of reporting packages for submission to donors and other stakeholders, including the relevant annexes with structured information and statistics, infographics, etc.;
• Review the monitoring and evaluation reports, reports on the conducted studies, including supplementary materials (dashboards, presentations, infographics, etc.) prepared by individual consultants and/or organizations contracted within the IDRPB-Regional Development projects;
• Liaise with the UNDP Country Office relevant teams and provide requested inputs for the corporate strategic reports;
• Contribute to the development of Country Office annual report and review reports from implementing partners, UNDP’s grantees supported within IDRPB-Regional Development projects, and any other relevant stakeholders;
• Work closely with the RDP team to ensure that lessons learned from project evaluations are properly documented and included in relevant reports.

C.    Capacity building and knowledge sharing:

• Analyze evidence to inform management decision-making, improve effectiveness and efficiency of the projects/programme, identify best practices and lessons learned from M&E activities;
• Facilitate knowledge sharing and networking on M&E-related focus areas by organizing and conducting training on M&E for the programme and government-relevant staff if needed;
• Contribute to knowledge networks and communities of practice including corporate M&E repositories;
• Provide trainings for UNDP personnel and partner organizations, including but not limited to UNDP’s grantees supported under IDRPB-Regional Development projects, on M&E and reporting requirements and related aspects;
• Participate in the training for the programme/project personnel for further professional growth through active learning.

Competencies

Core Competencies:

Achieve Results:    
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:    
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:    
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:    
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:     
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:    
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:    
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

 

Cross-Functional & Technical competencies

Business direction and strategy: Building Strategic Partnerships    
Ability to identify needs and interventions for capacity building of counterparts, clients and potential partners.

Functional Competencies: Results Orientation    
Ability to take responsibility for achieving agreed outputs within set deadlines and strives until successful outputs are achieved.

Business direction and strategy: Teamwork and Communication skills    
Excellent time management, monitoring and evaluation skills.

Business direction and strategy: Organizational Learning and Knowledge Sharing    
Advocates for innovative ideas, documenting successes/good practices and building them into the design of new approaches.

 

Required Skills and Experience

 

Education:

• Master’s degree in social sciences, data analysis, statistics, economics, public administration, business administration, technology, or related field. Or
• Bachelor’s degree in social sciences, data analysis, statistics, economics, public administration, business administration, technology with 2 additional years of relevant experience will be given due consideration in lieu of Master’s degree.

Experience:

Required Skills:

• Strong analytical thinking and data analysis skills;
• Strong reports writing skills;
• Ability to work effectively in a team and in an international environment.

Desired Skills

• Good interpersonal skills with an ability to communicate and engage with project stakeholders;
• Good knowledge of monitoring & evaluation systems design;  
• Data processing skills, including with special computer software;
• Use of computer to visualize and present data.

This is a national position only Ukrainian nationals are eligible to apply for this position.

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