Deputy Director, Post-Award Grant Management and Compliance

Job Overview: The Deputy Director, Post-Award Grant Management and Compliance for the IRC in Georgia and Florida will maintain a diverse portfolio of grants for the Atlanta, Miami & Tallahassee offices managing activities for post-award grant management activities, including compliance with donor/grant requirements. Directly supervised by the Executive Director, this role supports the overall business development and strategic goals of the organization by working in partnership with Deputy Directors of Programs in both Georgia and Florida, Program Managers, Development Managers, Finance Managers, Directors, and IRC Headquarters staff. 

Major Responsibilities:

Responsibilities include, but are not limited to:

• Manage the coordination of grant opening, mid-cycle, and grant closing meetings for every funded opportunity with support of the Post-Award Grant Management & Compliance Coordinators, Deputy Directors, Finance, and other local staff. 
• Assist with award modifications, including budget and scope modifications, extensions and amendments. 
• Ensure the effective maintenance of contract and grant files for each funded program with consistent documentation standards, with the support of the Post-Award Grant Management & Compliance Coordinators. 
• Regularly review and lead grant budget versus actual meetings with appropriate deputies and program managers; work closely with finance and program teams to ensure grant spending is on target. 
• Work closely with program managers, finance and IRC headquarters staff to ensure timely submission of narrative and financial invoices and reports to public and private  donors. 
• Ensure grant and sub-award compliance with IRC and local, state, and federal donor/funder requirements.  
• Act as the compliance focal point by providing guidance and advice on the processing/implementing of new and ongoing awards, IRC internal policies and donor rules and regulations. 
• Support program managers with developing internal quality assurance (QA)/quality control (QC) processes and activities; ensure program managers/supervisors are conducting periodic, internal QA/QC checks. 
• Lead subaward processes and compliance activities in alignment with IRC’s Partnership Excellence for Equality and Results System (PEERS), act as partnership focal point with the support of the Post-Award Grant Management & Compliance Coordinators. 
• Comply with all policies, procedures, and protocols of the IRC. 
• Manage grant deliverables utilizing tracking systems and tools and regularly update the senior leadership team with accurate data. 
• Ensure that offices are “audit ready” at all times; support program teams in preparation for announced audits/monitoring from local, state, federal funders/donors. 
• Support program managers/supervisors with the development and implementation of action plans to address compliance related findings.  
• Other duties as assigned. 

Strategy and Leadership 

• Serve as a member of the senior leadership team; participate in staff development activities.

• With the Senior Leadership Team and Deputy Directors, co-lead the development, implementation and tracking of Georgia and Florida’s Strategic Action Plans. 
• Work with relevant teams to collect programmatic data to support strategic initiatives and inform and improve proposal development, program quality, program design and donor reporting. 
• Develop and provide training to program or other staff related to the program design, donor compliance, partnership and sub-award processes, and IRC regulations. 
• Participate in IRC Communities of Practice and other networking and professional development opportunities. 

Supervision 

• Provide direct supervision, training, and oversight to a team of Post-Award Grant Management & Compliance Coordinators in both Georgia and Florida. 

Job Requirements:

Education: Bachelor’s degree required. Graduate degree or certification or continuing education in monitoring and evaluation, compliance and/or public administration is a strong plus. 

Work Experience:

• A minimum of eight (8) years of professional experience in management, personnel, fiscal, planning, program evaluation, or related analytical experience. 
• Knowledge in strategic planning, work plan development, monitoring and evaluation, needs assessments, and monitoring/audits. 

Demonstrated Skills & Competencies:

• Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality.  Ability to lead in a way that recognizes that IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives.
• Excellent writing, research, and organizational skills. 
• Familiarity with grants processes of government funding agencies at the federal, state, or county level. 
• Familiarity with non-profit budgeting and BVAs is preferred. 
• Project management experience with demonstrated ability to help teams complete tasks on time and prioritize work within tight deadlines. 
• Self-directed but with strong interpersonal skills and the ability to work well with partners and colleagues in a cross-cultural, multi-disciplinary environment. 

Working Environment:

• A combination of standard office environment, remote work, and ‘field’ time within the service delivery area to perform the above outlined responsibilities.
• Occasional domestic (non-local) travel required; up to 10%.
• May require occasional weekend and/or evening work.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions.  All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity.  We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal. 

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits.  In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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