Field Security Assistant

OVERVIEW

Parent Sector : Sector For Administration and Management (ADM)

Duty Station: Ukraine

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Field Operations Coordination

Type of contract : Non Staff

Level : Level 2

Duration of contract : From 7 to 11 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 29-03-2023

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall and direct supervision of the Liaison Officer of the UNESCO Desk in Kyiv, the SC holder also reports for security-related matters to the Head of ADM/Security at Headquarters and works in close collaboration with the Senior Administrative Assistant in Kyiv Desk. Specifically, the incumbent:

Long Description

1.    In the context of the United Nations Security Management System policies, coordinates the assessement of  prevailing local security conditions and related level of security risk, whether it is in the Office or for Field Missions. Provides specialized support in advising personnel and eligible dependants. Liaises as appropriate with host government security officials. Assists the Senior Management in preparing security-related documents, such as security evacuation, relocation plans and contingency plans. Produces incident based security briefings, written security advice and recommendation to the senior management. Assesses prevailing local security conditions and related level of risk, in the office or for Field Missions.
2.    Monitors and controls effectiveness of Security Risk Management (SRM) measures for UNESCO presence in the country and facilitates the implementation of UNESCO and the United Nations Security Management System (UNSMS) security policies, such as SRM measures and Residential Security Measures (RSM). Performs warden duties for Kyiv Desk and coordinates all country headcounts. Participates at the Area Security cell Meeting and the Area Security Management Team meetings. Keep up-to-date UNESCO SRM, in line with decisions and recommendations by SMT & UNDSS. Ensures and reports on readiness for evacuation/relocation. Further assesses, identifies needs and ensures proper training and briefing of staff and drivers engaging in driving official vehicles. Reports on the control inventory and safekeeping of all security and safety equipment.
3.    Is responsible for the day-to-day operations pertaining to the safety and security of personnel and eligible dependants. Support the deployment and utilization of operational emergency communications systems, including its installation, operation and maintenance in UNESCO office. Supervise office security equipment, including inventory, extended training and performance of security contractors, guards and security escorts personnel, if applicable. Further provides specialized support in organizing and conducting security awareness and preparedness activities. Provides security orientation to staff, conducts risk-based security surveys of offices and other mission facilities, reviews and coordinates with UNSMS structure for mission convoys and itineraries according to the level of risk. Carries out inspection to ensure that local guards on duty are discharging their functions, regarding opening, closure and entry controls into buildings. Prepares comprehensive reports on accidents and incidents involving UNESCO personnel. Identifies gaps in existing security capability and makes recommendations for amendment where necessary.
4.    Without any prejudice of UNESCO framework of accountability, supports the Designated Official in the context of the UNSMS structures and policies, under the coordination of the local Principal/Chief/Security Advisor.
5.    Liaises and exchanges security-related information with UNDSS and other UN agencies in the area. Coordinates as appropriate with the host government security organizations and/or personnel including national and local provincial authorities, military and police officers as well as NGO in the area of operation.
6.    Additional tasks may be assigned, provided they are consistent with the function as set out above.
 

Long Description Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

Academic qualifications

• Secondary education, technical or vocational education.
• Training in military, security or police procedures and practices.

 

Experience

• A minimum of five (5) years of progressively responsible experience in security services with military, police, fire brigade or private security company.

 

Skills/competencies

• Ability to work in an international and multi-cultural environment.
• Good knowledge of standard office automation such as Excel and Word.
• Ability to understand and operate at basic level technical installations like central heating, air condition system, surveillance and access control systems, for the purpose of intervening in emergency to avoid further damages.
• Ability to manage emergencies and keep calm in crisis situations.
• Discipline and very good sense of communication and human relations (sense of contact, courtesy, restraint, respect of hierarchy).
• Respect of the professional secrecy and the deontology proper to a security service

 

Languages

• Excellent knowledge (written and spoken) of English and Ukrainian.

DESIRABLE QUALIFICATIONS

Experience

• Previous experience working with a multilateral or international organization.

 

Skills/competencies

• Familiarity with the work and general functioning of international organizations, in particular the UN System;

 

Languages

• Any other official language of the Organization.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.