Databasics Project Manager & Senior Analyst

Location Portland, OR, Washington DC, or U.S. Remote

Valid unrestricted work authorization in the country in which you will be based (United States) is required at the time of application for this position.

Position Status Full-time, Exempt, Regular
Salary Level: The salary range for this position is $64,000-$70,000 USD commensurate on experience

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long-term impact.

The Program

The Corporate Accounting, Payroll, Timekeeping, and Travel Departments perform vital functions for Mercy Corps globally. These groups interact with all other departmental functions and separate entities of the Agency, providing meaningful financial information to employees, management, donors, and regulators; processing global pay and vendor payments; and enabling team member travel. Corporate Accounting includes all consolidated accounting, headquarters accounts payable, annual global external audits and global consolidated financial reporting. The Corporate Accounting Department works closely with Treasury and with the International Finance Department in consolidating field information to provide monthly consolidation of over 40 countries. Payroll and Timekeeping are responsible for processing and allocating pay for all US based and Expat team members. Global Travel is responsible for the management and strategic development of Mercy Corps travel program.

The Position

This position is responsible for completing a range of duties including analyst functions and managing the online time keeping system and provides support to the other members of the finance team in a timely and accurate manner with a spirit of team work and service.

Essential Job Responsibilities

• Project Manage the Databasics global rollout of Timekeeping and Expense modules
• Ensure project objectives are met within the established budget and timeline
• Organize the support of country offices in implementing the organizational changes necessary for the transition to online timesheets and expenses
• Support the development and alignment of targeted training for country offices on new system functions
• Own the Databasics Team SharePoint site and build a comprehensive Communication Site for new team member onboarding
• Maintain and support integrations with existing systems/technology, organizational workflows, and operational contexts
• Develop processes and tools to track compliance of timesheet and expense submissions; identify relevant data points/metrics and establish tracking mechanisms in coordination with multiple stakeholders
• Determine operational objectives by studying business functions, gathering information, and evaluating output requirements and formats
• Identify potential system improvements by studying current practices and policies and designing modifications where needed
• Recommends controls by identifying problems and writing improved procedures
• Create and maintain strong processes and controls around the Databasics system

Supervisory Responsibility

None.

Accountability

Reports Directly To: Timekeeping Manager

Works Directly With: Timekeeping Team, Travel & Expense Team, members of the Corporate Accounting and International Finance Teams, Human Resources, and individual Databasics users

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills

• Bachelor’s Degree and 4+ years of relevant experience
  Experience supporting Timekeeping and/or Expense software (Databasics, preferred)
• 1-2 years of experience working with data management systems and automated workflows
• Knowledge of payroll and time related state and federal regulations, leave management, and expense report best practices
• Experience working cross-functionally with technical and non-technical individuals; demonstrated skills in cross-cultural communication
• Background in training development
• Knowledge and / or experience of establishing strong global networks and internal communications
• Knowledge and / or experience of coordinating with multiple stakeholders, with different perspective
• Demonstrated history of providing excellent customer service, meticulous attention to detail, and ability to follow procedures, complete tasks, meet deadlines and work well under pressure and cooperatively with team members is required
• Excellent communication skills, both written and oral
• English fluency is required; additional fluency in French or Arabic is preferred
• Proficiency with MS Office software required (Word, Excel, PowerPoint), and Google suite (Google drive, docs, sheets). Experience with SharePoint Sites is preferred.
• Demonstrated experience maintaining confidential information

Success Factors

The successful Project Manager will have the ability to work independently and at the same time work fluidly with the Finance teams and interdepartmentally and employ effective time management skills, handle frequent interruptions and shifting priorities, exhibit effective customer service skills, and work effectively with a wide variety of individuals including international staff. The successful Project Manager will thrive in a fast paced environment prone to rapid change. The most successful Mercy Corps team members have a positive approach, a strong commitment to teamwork and personal accountability, the ability to be flexible and make effective communication a priority in all situations.

Living Conditions / Environmental Conditions

This position is based in Portland, Oregon, Washington DC, or U.S. remote. This position may require some travel.

Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

As a safeguarding measure, Mercy Corps screens all potential US-Based employees. This is done following the conclusion of recruitment and prior to assuming full employment.

Our screening process is designed to be transparent and completed in partnership with new Team Members. You will have the opportunity to disclose any prior convictions at the conclusion of the recruitment process before the check is initiated. We ask that you do not disclose any prior convictions in your application materials or during the recruitment process.

Covid-19 Vaccine Policy for US-Based Employees

Mercy Corps has determined that, in an effort to protect the health, safety, and well-being of all Mercy Corps employees working in the United States, all U.S.-based employees must be fully vaccinated for COVID-19, regardless of prior COVID-19 infection status. This policy is necessary to ensure not only the safety of our workforce, but the ongoing functionality of the organization.

This policy will be revised as needed to comply with federal, state, and local requirements, and to respond to changing guidance from public health authorities.

For new employees this requirement goes into effect within 10 business days of employment. Team members that travel are expected to comply with host-country requirements, including vaccinations. Failure to comply may impact your employment. Proof of vaccination or exemption must be provided.

Apply here