Human Resources (HR) Project Officer

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

 

This post is a limited-term fixed-term post.

 

 

1. Organizational Setting

 

The HR Project Officer position is located in the Employee Experience Unit of the Talent Management Service, in the Human Resources Management Department (HRMD). The purpose of the Talent Management Service is to prepare a future-ready and skilled workforce. Through the effective recruitment, deployment, development and retention of WIPO's workforce, the Talent Management Service contributes to the delivery of an agile, innovative workforce whose performance is aligned with WIPO's short and long-term goals and where talent management delivers tangible results that positively affect engagement.

 

2. Purpose Statement

 

The HR Project Officer contributes to transforming Human Resources (HR) at WIPO facilitating the effective design, development and implementation of programs, projects and initiatives related to various topics such as performance management, culture, internal mobility, staff development and engagement.  Interventions which ensure alignment to Organizational priorities, integration with the other HR pillars, and using an employee-centric approach.

 

3. Reporting Lines

 

The HR Project Officer reports to the Employee Experience Manager and cooperates closely with HR colleagues of the Talent Management Service and other functions within HRMD, as well as with Senior Leaders, Managers, Employees and external providers.

 

 

 

In support of preparing a future-ready and skilled workforce the HR Project Officer will perform the following principal duties\:

 

1. Identify needs and draft project proposals for suggested key interventions.

 

2. Provide hands-on project management for initiatives ensuring adherence to project-cycle management principles including proactively managing and mitigating risk and dependencies with key stakeholders, provision of clear documentation that supports project milestones, captures key business decisions and sign off from stakeholders.

 

3. Build relevant tools and guidelines to support an effective implementation including applicable communication plans in close liaison with relevant stakeholders.

 

4. Identify measures to define progress and measure impact as well as to capture experiences and learnings for optimal and continual improvement.

 

5. Develop and nurture relevant networks keeping abreast of developments and best practices of other organizations and latest research in the applicable subject matter.  Forge effective partnerships internally and externally ensuring excellent stakeholder engagement to keep abreast of business and people developments, and ensure that programs, projects and initiatives meet evolving business/people needs.   

 

6. Participate in relevant internal and external working groups / meetings and provide project advice, expertise and support where applicable.

 

7. Undertake other tasks as required.

 

 

 

Education (Essential)

First-level university degree in Human Resources management, public or business administration, law, science, social sciences or related field.

 

Experience (Essential)

At least six years of relevant professional work experience, ideally including experience at the international level.

 

Experience of planning and executing projects of varying size and complexity.

 

Experience of managing risks and reporting, drafting briefing papers and presentations including for the senior management team.

 

Experience (Desirable)

Experience in other HR areas.

 

HR experience in the private sector.

 

Experience in facilitation.

 

Language (Essential)

Excellent knowledge of written and spoken English.

 

Language (Desirable)

Knowledge of other WIPO official languages, particularly French.

 

Job Related Competencies (Essential)

Project management skills with comprehensive knowledge of project principles, techniques and tools, such as Prince 2 Foundation, APM, Agile or Microsoft Project.

 

Big-picture perspective with an ability to identify solutions and initiatives meeting both business and people needs.

 

Demonstrated ability to research and attain knowledge in relevant HR topics and apply the knowledge in practice applicable for the relevant project.

 

Excellent communication and engagement skills with an ability to forge and retain effective collaborative relationships.

 

Proficiency with HR and organizational digital tools.

 

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint), the internet and information systems, with the ability to adapt quickly to new technology.

 

Job Related Competencies (Desirable)

Project cycle management certification.

 

Knowledge and / or experience of using design thinking methodologies.

 

Certification in facilitation.

 

 

 

1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.

 

 

 

Mobility\:  WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization.  Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

 

Annual salary\:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  Please note that this estimate is for information only.  The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice.  The figures quoted below are based on the February 2023 rate of 79.7%

 

P3
Annual salary	$62,692
Post adjustment	$49,966
Total Salary	$112,658
Currency USD

 

 

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

 

Additional Information

 

Initial fixed-term appointment of two years, renewable subject to satisfactory performance and other applicable conditions.  The selected candidate’s appointment will be subject to an overall term of five years in this position, with no possibility of renewal beyond that term.  S/he may, however, apply and be considered for other positions at WIPO.

This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).

 

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

 

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

 

The Organization reserves the right to make an appointment at a grade lower than that advertised.

 

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

 

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

 

Additional testing/interviewing may be used as a form of screening.  Initial appointment is subject to satisfactory professional references.

 

Additional background checks may be required.